Trustees, Annual Report For the period From Islart date} to end date Section A Reference and administration details Charity name 2nd Crowthome Scout Grou Other name5 the tharity 15 known bv Registered charity number lif anvl HQ registration number ChariW5 principal address Buildin Pinewood Centre, Old Wokin ham Road Wokin ham, Berkshire Postcode Narres of the charity trustees who manage the charity Trustee Name Office lif any} Date8 acted if not for whole year Michael Theal Sandra Side Pam Elvin Dolina Andrew Matthew Cook Ben Grimmett Josh Elvin Del Chair GLV Treasurer Beaver Leader Parent Re resenlative Explorer Leader Scout Leader Safe uardin 15-Jul-25 14-Jan-26 io li 12 13 14 Names and addresge5 of advisers (optional infomiation but encouraged as best Praclicel e of advisor Name Address LT700001 11 st February 20171 1of6
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in lum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed. constitulionl How the charity is constituted The Group is a trust estsblished under ils rules which are common lo all Scouts. le.g. trust, association, company) Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues {oplional information but encouraged as best practice) You may choose lo include additional information. where relevant. about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charily Trustees, of the Scout Group which is an educational charity. As charity Iruslees they are responsible for complying with legislation applicable lo charities. This includes the registrab"on, keeping proper aoUnt3 and making returns lo the Charity Commission as appropriate. Policies and procedures adopted for.. a} the induction and training of trustees., b} trustee. Consideration of major risks and the systems and procedures to manage them The Committee consists of 2 independent Tepresenlalives and Treasurer together with the Group Scout Leaders, individual section leaders {if opted to take on the responsibility} and parent's representation and meets every 2- 3 months. Members of the Trustee Board mplete 'Essential Infom7ation for Trustee's, training within the first 5 months of oining the committee. This Group Trustee Board exists lo support the Group Scout Lgader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group propety., The raising of funds and the administtIon of Group finance-, The insurance of persons, propety and equipment.. GTOUP public occasions., Assisting in the recruitment of leaders and other adult support.. Appointing any sub committees that may be requId., Appointing Group Administrators and Advisors other than those who are elected. LT700001 11 st February 20171 2of6
Section B Structure, governance and management Icontinuedl Risk and Intemal Control Ispocimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been estsblished to mitigate against them. They are reviewed yeaTly as part of the managedTrustees Risk Regisler.The main areas of concem that have been identified are.. Damage lo the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church. community centre and other Scout Groups. Similar reciprocal arrangements exist wth these organisalions. The Group has sufficiont buildings and contents insurance in place io mi119ale against pemianenl loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes lo the Scout Associations natronal accident Insuran policy. Risk Assessments are undertaken before all activities. Reduced income from hut rentals. The Group is primarily reliant upon income frorn subscriptions and third paty scout hul rentals. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or perrnanenlly, there has been a renI raise in hall rental rate, however, subscriptions havo remained flat. Rising inflation leading lo increased costs of running operations has led to a further risk, we may need to make future hall rental and subscription increases based on rates of inflation. Roduction or loss of leadets. The group is totslly reliant upon volunteers to run and administer the activities of the group. If there was a uctIon in the number of leaders to an unacceptable level in a particular sectson or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete Closu of the Group. Reduction or loss of members. The Grcsup provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular sedion or the group as whole then the would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete cSosure of the Group. Risk and Internal Control {Speclmen 21 The group has in place systems of inlemal controls that are designed lo provide reasonable assurance against material mismanagement or105S, these include 2 signatories for all payments and a comprehensive insurance policies lo ensure that insurable risks are covered. LT700001 (1st February 2017} 3of6
Sèetion C Objectives and activities The Purpose of Scouting Scouting exist5 to actively engage and support young people (ages 4 to 141 in their personal development. empowering them to make a posilive wntribution to society. Summary of the objects of the charity set out in its goveming document The Valuos of Scoutlng As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest. trUSOrthY and loyal. Re$et- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-opgration - We make a positive difference,. we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership wrth adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun tske part in activities indoors and outdoors learn by doing Sha in spiritual reflection lake responsibility and make choices undertake new and challenging activities make and live by their Promise. Sumrnary of the main activities in relation to these objects All four groups meet weekly at the scout hul, outside when weather permits lo partake in games, activities such as pond dipping, nature trails, treasure hunts, with cook outs and camp fires. They also participate in overnight or weekend camps, sports activities and outdoor skills workshops Iscoutsl such as whittling, fire lighting and knife skills. These give them life skills and leach them teamwork, respect for one another and create in some cases lifelong friendships. Additional details of the objectives and activities loptionHI information but encouraged 85 best practitel You may choose to include further slalemgnts. where relevant, about.. policy on granlmaking., * contribution made by volunteers., policy on investments. We intend for 8 second Squirrels group (ages 4*1 to open in September 2026 running in landem with the first dray. This will help us train future leaders for other groups which had been a conrn for some time, which we hope to mitigate. If the Squirrels second group is successful, we may need to expand beavers to two groups due to increased demand, however we have seen some going up lo Cubs move lo another Group. We are also taking advantage and applying for grants, where applicable, to replace furniture, fittings and make improvements. Glft Aid is now claimed lemily after Subs is balanced. Our website has provod popular for new member enquiries and hall bookings also further publicises our scout activities as well as advertising the availability of rentals which Is in hi h demand in the local area. LT700001 (1st February 2017) 4of6
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citoenship or communty development Section D Achievement5 and performance Summary of the main achievements of the charity during the year Increased membership across all sections. Increased hall hire and the group 15 now claiming Gift Aid lermly as well as a strong link with the atatched Explorer Unit. Section E Financial Review Brief ststement of the charity'5 policy on reserves Reserves Pollcy The Group's policy on reserves is to hold sufficient reSoUS to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £17,000. The Group held reserves of approximately £35,000 against this at year end. This is above the level required for operating expènses. Quantify and explain any designations Details of any funds materially in defiGit Icircumstat)ces plus steps to eliminatel Further financial review details {optional information) You may choose to include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraisingl.. Invgstment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufricienl funds lo invest in longer-lemi investments such a5 Stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All fund5 are held in Gash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity., The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from ils banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee's considers the cash flow requirements. investment policy and objectives LT7W001 (1st February 2017} 5of6
Section F Other Optional Information Plans for future periods (details of any signrficanl activities planned to achieve them) Section G Declaration The truslees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(sl Full namelsl Michael Theal Sandra Side Position leg Secretary. Chairl Chair GLV GTOU Lead Voulenleer Dale LT700001 {1st February 20171 6of6
2nd Crowthorne Scout Group {Charity no. 2712321 Receipts and payments account For the yaar from 0110412025 To 3110312026 Receipts and payments 202S126 2024125 UnTeS¢d funds Unrestrlcted funds Roc•1 Donations le acie5 and Similar income Membershi subscri Donaliofis acies Gift Aid Other similar income- Cam Sub totsl income 33.969 1&118 Grants MainlÈnenace Other ran18 rant Sub total Fundraisin events Detail 2 Detail 3 Other fundraisin aclivili8S Sub tolal 2.771 1.702 Scout hut Sncome Hir2 of e ment (Xher S¢DuI hut Income Sub total 233 23.667 Investment income Bank interest Soci81 The Scout Association Short Term Investment Service Other inve51menl income 212 230 212 230 rotal Gross Income 61.18$ 40.717 A580t and Im185tment s•%, •t¢. Total rncwpts 61.185 40,717 LT70tK02 (February 20241 1 of3
2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account For the year from 011041202S To 3110312026 Receipts and payments 2025126 2024125 Unrestrteted funds Unr•8trleted fund8 Pa ments Charilable Pa ment5 Membershi subscri tions aid on Ca Youth ramme and activit5 Adult SU ort and trainin Rent W8ter and Sewera Electri and Ga5 Insurance airs and Ren8wals Materials and tnent Accounlan Cam Costs Unifom5 AGM and Iruslee e¥ Tele hone & Internel Cl&anin Other costs. rnisc ex Enses Other costs- other co$15 Other c05t5- Manual Joumal Sub totsl alirin Nationavceun IArealDi%iriGt 5,764 7.822 782 4,187 1,394 6,699 169 358 2,SB2 3,615 1,075 992 5,852 7.300 793 1.363 9.106 183 1,310 2,256 1,481 299 690 4,774 308 enses 53 ""¢Q,124 FndraIsIn ex Stall of Scoulin Detail 2 Detail 3 Other fundrarn H2&7 enses items to sell al AGM 124 costs Sub t¢Aal 124 Total Gross Expenditu 4233 40,248 Asset and irFvestment purchas98, etc. (Energy deo051t du• back S•0 251 Totslpayments 44233 40.248 Net of receipts/fpayments) Cash fund¥ la6t end Cash funds this year gnd 38,324 21.287 LT70CQ02 (February 20241 2ef3
2nd Crowthorne Scout Group (Charity no. 271232) Receipts and payments account e31 end date For the year from 0110412025 To 3110312026 Statement of assets and liabilities at the end of the year 31st March 2026 Unre$tricteil fund8 31st March 2025 Unrestricted funds Ca&h fund5 bank current account Bank d8 08it account 50ue aGGounl The Scout As50cialion ShDrt Temi Investment seiCe Ca5hlFltrals Total cash funds 38.324 21287 Tax clairn Debts due from the Coun IArealDislrKVGro In5uranc* daim IDaposrts- Energy & aGcounls receivab> Sub total Inv•stsnent assets Investment ro ert del8il Accounts not et aid (Xher invÈ51rnenls- detsil Sub total assets for chari IJ53 Non moneta B2d e stock Sho stock Other stock Land and buildin Motor vehicles Scoulin Olh8r s own use ment. furnrture elc Sub total 11094 Liabilities Account5 not et aid nse5 incurred bul not invThced Sub5Cri lions not &t Loan detail Olher Iwbilitie$ Sub total Total net a8s0ts 51,933 335 The above recglpts and paym8nts account and stat•m•nt of assets and liabilities were approved by the Trusteès on 04 August 20261thè date of tho Trustee Boarf meellng that approved the a¢¢ountsl and Signed on their half by SignatUT& Print Narn8 Pamela EWin, Tre28urer Michael Theal. Chair LT70W02 IFebruary 20241 3of3
LT700006 - Independent Examinerfs Report to the Trustees Examiners, Report to the Trustees of the 2nd Crowthorne Scout Group Inflepen6ènf exam6nerS rfrporflothetnistoos of Second CrowthoTne Scout Group I report to the tnjstees on m¥ examirJaliDn Df the accounts of the 2ThY Crowthorne Scout Group for the year ended 3110312026. Responslbllltles and basis otreport As the charity trustees of the Secood Crowthome >COUt Group you are responsible for the preparation of the accounts Én accordano wth the requErements of the Charities Act 20111.the ACY). I report in respect of my examination of the > Crowthorne Scout accounts carried out under Section 145 of the 2011 Act and in canying out my examination I have followed all the appticabte OiTections given by the Charity Commission under section 14515)(bl of the Act Independent examiner¥ statement I have completsd my examination. I confirffl that fTa fflatefiai matters have come to my attention in connection with the examination gmng me cause to belteve that in any material respect l. accounting records were not kept ffl respect of the > Crowthorne Scout Group as required by settion 130 of the Art" or 2. the accounts do not accord with those records. I have no CDncems an h3vE rome 3ctDSS no DtheT matters in connection with the examination to which attention shoulij be drawrj irj this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Jagoda Day ReLevant professional quaiificatioft or meMberth of proFessfonal bodies lff anvj: Address: 87 Wheeler Avenue. Swindon. SN2 7HL Date: 2710812026