2021-03-31-accounts - 2nd Crowthorne Scout Group

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		From	(start date)	(start date)	(start date)	0	1	0 4		2	0		to end date	to end date	to end date	3	1	0 3	2	1
Charity name								2nd Crowthorne				Scout Group
Other names		the charity		is known		by
Registered	charity number (if any)							2	7	1		2	3	2
HQ registration number
Charity's	principal address							Building 3
								Pinewood		Centre,			Old Wokin			ham	Road
								Wokin	ham,		Berkshire
											Postcode				R	G	4	0	3 A	Q
Names of	the	charity trustees			who	manage		the charity
	Trustee		Name				Office (ifany)					Dates acted for whole			if not year
1		arne a	8	Ia			roup	co	ea	er			to
2		an ra	I	ey			coup	co	BB	Bf'
3		are	ymca					8II'
4		avl	ala					reasurer
5		awn		on				ICB air					I'Onl
6		anra	Iey				esistant
7		am nne		wn				ecretary
8		ra am	ran				cout ea		er
9		0l0a	0	nsw			eaver ea		er
10		att ew				co		aren	em	er
11		sly	I	6		u s		aran	em	r
12		aron		ey			u s ea		er
13		au Io		lo		u s		aran	em	r
14		auine	or	an			ul	lngs anager
15

Description	ofthe charity's	ofthe charity's	ofthe charity's	ofthe charity's	trusts
Type ofgoverning document							The Group's governing documents are those ofthe The
							Scout Association. They consist ofa Royal Charter, which
							in turn gives authority to the Bye Laws ofthe Association
							and The Policy, Organisation and Rules of The Scout
(e g trust deed,		constitution)					Association.
How the charity		is constituted					The Group is a trust established under its rules which are
(e.g. trust,	associabon,		company)				common to all Scouts.
Trustee selection methods							The Trustees are appointed in accordance with the Policy,
(e.g. appointed		by, elected			by)		Organisation and Rules ofThe Scout Association.
Additional	governance			issues (optional			information but encouraged as best practice)
You may choose to include					additional		The Group is managed by the Group Executive Committee,
information,	where relevant,				about:		the members ofwhich are the 'Chanty Trustees' ofthe
							Scout Group which is an educational charity. As charity
							trustees they are responsible for complying with legislation
							applicable to charities This includes the registration,
							keeping proper accounts and making returns to the Charity
							Commission as appropriate.
Policies and procedures				adopted		for;
a) the induction		and training			oftrustees;		The Committee consists of3 independent representatives,
b) trustee'	consideration			of major		risks	Chair, Treasurer and Secretary together with the Group
and the systems		and procedures				to	Scout Leaders, individual section leaders (ifopted to take
manage them							n the responsibility) and parent's representation and meets
							every 34 months.
							Members ofthe Executwe Committee complete tEssentia(
							Information for Executive Committee' training within the first
							5 months ofjoining the committee.
							This Group Executive Committee exists to support the
							Group Scout Leader in meeting the responsibilities ofthe
							appointments and is responsible for.
							The maintenance of Group property;
							The raising offunds and the administration of Group
							finance;
							The insurance of persons, property and equipment;
							Group public occasions;
							Assisting in the recruitment of leaders and other adult
							support;
							Appointing any sub committees that may be required;
							Appointing Group Administrators and Advisors other than
							those who are elected.

Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, th
ve been reviewed and systems have been established			to
mitigate against them. The main areas of concern that	have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups Similar
reciprocal arrangements exist with these organisations.		The
Group has sufficient buildings and contents insurance	in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.			The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income.	The
Committee could raise the value ofsubscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activdies ofthe
group. Ifthere wes a reduction in the number of leaders			to
an unacceptable level in a particular section or the group			as
awhole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group
Reduction or loss of members. The Group provides
ctivities for all young people aged 6to 18. Ifthere was		a
eduction in membership in a particular section or the group
s whole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Risk and Internal Control (Specimen 2)
T e group has in place systems of internal controls that			are
d signed to provide reasonable assurance against material
m smanagement or loss, these include 2 signatones for			all
p yments and a comprehensive insurance policies to
ensure that insurable risks are covered.

SummarY out in its	ofthe objects ofthe charitY set governing document	ofthe objects ofthe charitY set governing document	ofthe objects ofthe charitY set governing document	ofthe objects ofthe charitY set governing document	ofthe objects ofthe charitY set governing document	The Purpose ofScouting Scouting exists to actively engage and support young people in their personal development,
						empowering them to make a positive contribution to society.
						The Values ofScouting
						As Scouts we are guided by these values:
						integrity -We act with integrity; we are honest, trustworthy
						and loyal.
						Respect - We have self-respect and respect for others.
						Care - We support others and take care ofthe world in
						which we live.
						Belief - We explore our faiths, beliefs and attitudes.
						Co-operation - We make a positive difference; we co-
						operate with others and make fnends.
						The Scout Method
						Scouting takes place when young people, in partnership
						with adults, work together based on the
						values of Scouting and:
						- enjoy what they are doing and have fun
						-take part in activities indoors and outdoors
						- learn by doing
						-share in spiritual reflection
						-take responsibility and make choices
						- undertake new and challenging activities
						- make and live by their Promise.
Summary ofthe relation to these		main activities objects		in		All three groups meet weekly at the scout hut, outside when weather permits to partake in games, activities such as
						pond dipping, nature trails, treasure hunts, with cook outs
						and camp fires, they also participate In overnight or
						weekend camps, sports activities and outdoor skills
						workshops (scouts) such as whittling, fire lighting and knife
						skills. These give them life skills and teach them teamwork,
						respect for one another and create in some cases lifelong
						friendships.
Additional	details	of	the objectives and activities (optional information but encouraged as best practice)
You may choose to include statements, where relevant,					further about:	We created a development plan with an action plan for the scouting group in January 2021; actions include:
		~	policy on grantmaking			undertaking nsk assessments for the return to face to face
~ contribution			made by volunteers			scouting and ensuring all hall hirers have a risk assessment
		~	policy on investments			(we receive income from the hirers to help maintain the hut
						and keep our group going). We have plans to expand the
						group across all packs in future so that we have two ofeach
						pack, we will achieve this through improving our website,
						generally taking part in commiunity events such as the
						Crowthome Colour Trail and advertising at local schools as
						well as ensuring signage is clearly visible at the hut for
						arent en uiries.
public benefit statement						The Group meets the Charity Commission's public benefit
						criteria under both the advancement of education and the
						advancement ofcitizenship or community development
						headin s.

Summary	Summary	of	the main achievements	the main achievements	the main achievements	Increased membership across all sections.	Increased membership across all sections.	Refurbishment	Refurbishment
			the charity during		the year	ofthe scout hut over the summer of	2020,	including
						decorations inside and out, addition	of new	windows,
						curtains and polishing and repainting	the floor.
Brief statement			ofthe charity's	pohcy on
reserves						Reserves Policy
						The Group's policy on reserves is to	hold sufficient
						resources to continue the charitable	activities ofthe group
						should income and fundraising activities fall short.			The
						Group Executive Committee considers that the group
						should hold a sum equwalent to6 months		running	costs,
						circa 69,000.
						The Group held reserves ofapproximately		221,000 against
						this at year end. This is above the level required for
						operating expenses.
Quantify	and	explain any designations
Details ofany			funds materially	in	deficit
(circumstances			plus steps to eliminate)

You may	choose to	choose to	choose to	include additional	include additional
information,			where relevant,		abouti	Investment Policy
~ the charity's		principal		sources	offunds	The Group's	Income and Expenditure is very small and as a
		(including		any fundraising);		consequence	does not have sufficient funds to invest	in
						longer-term investments such as stocks and shares. The
						Group has therefore adopted a low risk strategy to the
						investment of its funds. All funds are held in cash using only
						mainstream banks or building societies or The Scout
						Association's	Short Term Investment Service.
~ how expenditure			has supported		the key	The Group Executive regularly monitors the levels of bank
objectives of	the charity;					balances and	the interest rates received to ensure the
						group obtains	maximum value and income from its banking
						arrangements.	Occasionally this may involve using an
						account that	requires a period of notice before funds may
						be withdrawn,	before doing so the Group Executive
						considers the	cash flow requirements.
investment	policy and			objectives

Plans for	future periods (details ofany	future periods (details ofany	future periods (details ofany
significant	activities	planned	to achieve
them)

		Signature(s)
		Full name(s)	Sarah Kathleen S mes
Position	(eg	Secretary, Chair)	Chair
		Date

											01/04/2020	01/04/2020	31/03/2021	31/03/2021
											2020/21		2019/20
											Unrestricted	Funds	Unrestricted	Funds
Recei ts
Donations,	I	cise		and	similar		income
Membership		Subscrlpliona												4,	161
Less. Membership			subscri		tlons		paid on
Net membership			subscdpltone			retained						304		4,161
Donations															328
Legacies
Gilt Aid
Camps												4,020			257
							Sub	Total				¹,324
Grants
Maintenance		Grant
Accomodatlon		Grant										20,841
							Sub	Total				20,841
Fundralslng		(grossi
Hall rents												9,288		15,441
Other' rufldrelslng			ectlvitres									92
							Sub	Total				9,3 0		5,441
Investment	Income
Bank Interest
Scout Assordation			Short Term			Investment			Service			62			50
SEBDScout		Shop
							Sub	Total				62
								Total		Gross Income				20	37
Asset &Investment				sales	etc.
										Total Receipts				20,237

						2020/21	2020/21		2019/20	2019/20
						Unrestricted	Funds		Unrestricted	Funds
Pa ments
Charnable Payments
Youth programme		and actlvldes									218
Adult Support &Trsrnrng
Rent/Rates							4,235			6,665
Water &Sewerage								179			480
Electn &	Ges						1,433			1,261
Insurance							1,598			1,041
Repairs and	Renewals						23,437			1,272
Materials and equipment											116
Printing and	Photocopyrng/stahonery/posutelephone
Camp Costs											257
Umforms								336			428
AGM and trustee espenses											35
Capltstlon							3,302			2,888
misc expenses								708			633
Other costs								677			95
Contrlbugon	to camp		costs							4,250
				Sub	Total		36,017			19,
Fundml ~Ing	expanses
Fundraistng	costs
Otller fundmlslng		costs
				Sub	Total
				Total Gross Expenditure			36,017
Asset &Ihuaabnsrlt			pul'Chases	eto.
					Total Payments		36,	17
			Net ofReceipts/(paymentsi								597
Cash funda	last year						22,945			22,348
				Cash	funds this year and		21,534

						Funds	Funds
Cash Funds
Bank current account						8,428	4,837
Bank de It account						5,018	10,014
The Scout Associsbon		Short	term Investment		Serv/ce	8,000	8,000
Cash/Floats, nominal						89
			Tauri	cash funds		21,534	22,946
Tax daim
Debts due fram the	County/Are~Group
Illsuiance dalm
I vestment aseeta
			Sub Total
Non Moneta assets		for charity's		own uss
Badge stock
Other Stock
Land and buildings
Motor Vehldes
Scoubng Equipment,	furtnlture		etc			12,094	12,094
Other
			Sub Tcaal			12,094	12,094
Accounts nat yet
Expenses Incurred	but	nat invoiced
Subsal puono nal paid		yet
			Sub Total