## ## |||From|(start date)|(start date)|(start date)|0|1|0
4||2|0||to end date|to end date|to end date|3|1|0 3|2|1| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Charity name||||||||2nd Crowthorne||||Scout Group||||||||| |Other names||the charity||is known||by||||||||||||||| |Registered|charity number
(if any)|||||||2|7|1||2|3|2||||||| |HQ registration
number||||||||||||||||||||| |Charity's|principal
address|||||||Building 3||||||||||||| |||||||||Pinewood||Centre,|||Old Wokin|||ham|Road|||| |||||||||Wokin|ham,||Berkshire|||||||||| ||||||||||||Postcode||||R|G|4|0|3 A|Q| |Names of|the|charity trustees|||who|manage||the charity||||||||||||| ||Trustee||Name||||Office (ifany)|||||Dates acted
for whole|||if not
year|||||| |1||arne a|8|Ia|||roup|co|ea|er|||to|||||||| |2||an
ra|I|ey|||coup|co|BB|Bf'||||||||||| |3||are|ymca|||||8II'||||||||||||| |4||avl|ala|||||reasurer||||||||||||| |5||awn||on||||ICB
air|||||I'Onl|||||||| |6||anra|Iey||||esistant|||||||||||||| |7||am
nne||wn||||ecretary||||||||||||| |8||ra am|ran||||cout
ea||er|||||||||||| |9||0l0a|0|nsw|||eaver
ea||er|||||||||||| |10||att ew||||co||aren|em|er||||||||||| |11||sly|I|6||u s||aran|em|r||||||||||| |12||aron||ey|||u s ea||er|||||||||||| |13||au
Io||lo||u s||aran|em|r||||||||||| |14||auine|or|an|||ul|lngs
anager||||||||||||| |15||||||||||||||||||||| |Description|ofthe charity's|ofthe charity's|ofthe charity's|ofthe charity's|trusts||| |---|---|---|---|---|---|---|---| |Type ofgoverning
document|||||||The Group's
governing
documents
are those ofthe The| ||||||||Scout Association.
They consist ofa Royal Charter,
which| ||||||||in turn gives authority
to the Bye Laws ofthe Association| ||||||||and The Policy, Organisation
and Rules of The Scout| |(e g trust deed,||constitution)|||||Association.| |How the charity||is constituted|||||The Group is a trust established
under
its rules which are| |(e.g. trust,|associabon,||company)||||common
to all Scouts.| |Trustee selection methods|||||||The Trustees are appointed
in accordance
with the Policy,| |(e.g. appointed||by, elected|||by)||Organisation
and Rules ofThe Scout Association.| |Additional|governance|||issues (optional|||information
but encouraged
as best practice)| |You may choose to include|||||additional||The Group is managed
by the Group Executive Committee,| |information,|where relevant,||||about:||the members
ofwhich are the 'Chanty Trustees' ofthe| ||||||||Scout Group which is an educational
charity. As charity| ||||||||trustees
they are responsible
for complying
with legislation| ||||||||applicable
to charities
This includes the registration,| ||||||||keeping
proper accounts and making
returns
to the Charity| ||||||||Commission
as appropriate.| |Policies and procedures||||adopted||for;|| |a) the induction||and training|||oftrustees;||The Committee
consists of3 independent
representatives,| |b) trustee'|consideration|||of major||risks|Chair, Treasurer
and Secretary together
with the Group| |and the systems||and procedures||||to|Scout Leaders,
individual
section leaders (ifopted to take| |manage them|||||||n the responsibility)
and parent's
representation
and meets| ||||||||every 34 months.| ||||||||Members ofthe Executwe Committee
complete
tEssentia(| ||||||||Information
for Executive Committee'
training
within the first| ||||||||5 months ofjoining the committee.| ||||||||This Group Executive Committee
exists to support the| ||||||||Group Scout Leader in meeting
the responsibilities
ofthe| ||||||||appointments
and is responsible
for.| ||||||||The maintenance
of Group property;| ||||||||The raising offunds and the administration
of Group| ||||||||finance;| ||||||||The insurance
of persons,
property
and equipment;| ||||||||Group public occasions;| ||||||||Assisting
in the recruitment
of leaders and other adult| ||||||||support;| ||||||||Appointing
any sub committees
that may be required;| ||||||||Appointing
Group Administrators
and Advisors other than| ||||||||those who are elected.| |Risk and Internal
Control (Specimen 1)|||| |---|---|---|---| |The Group Executive Committee
has identified
the major|||| |risks to which they believe the Group is exposed,
th|||| |ve been reviewed
and systems
have been established|||to| |mitigate against them. The main areas of concern that|have||| |been identified
are:|||| |Damage to the building,
property
and equipment.
The|||| |Group would request the use of buildings,
property
and|||| |equipment
from neighbouring
organisations
such as the|||| |church,
community
centre and other Scout Groups
Similar|||| |reciprocal arrangements
exist with these organisations.||The|| |Group has sufficient
buildings
and contents
insurance|in||| |place to mitigate against permanent
loss.|||| |Injury to leaders,
helpers,
supporters
and members.
The|||| |Group through
the capitation fees contributes
to the Scout|||| |Associations
national
accident insurance
policy. Risk|||| |Assessments
are undertaken
before all activities.|||| |Reduced income from fund raising. The Group is primarily|||| |reliant upon income from subscriptions
and fundraising.|||The| |group does hold a reserve to ensure the continuity
of|||| |activities should there be a major reduction
in income.|The||| |Committee
could raise the value ofsubscriptions
to|||| |increase the income to the group on an ongoing basis,|||| |either temporarily
or permanently.|||| |Reduction
or loss of leaders. The group
is totally reliant|||| |upon volunteers
to run and administer
the activdies ofthe|||| |group.
Ifthere wes a reduction
in the number of leaders|||to| |an unacceptable
level in a particular
section or the group|||as| |awhole then there would have to be a contraction,|||| |consolidation
or closure ofa section.
In the worst case|||| |scenario the complete closure ofthe Group|||| |Reduction or loss of members.
The Group provides|||| |ctivities for all young people aged 6to 18. Ifthere was||a|| |eduction
in membership
in a particular
section or the group|||| |s whole then there would have to be a contraction,|||| |consolidation
or closure ofa section.
In the worst case|||| |scenario the complete closure ofthe Group.|||| |Risk and Internal Control (Specimen 2)|||| |T e group has in place systems of internal
controls that|||are| |d signed to provide reasonable
assurance
against
material|||| |m smanagement
or loss, these include 2 signatones
for|||all| |p yments
and a comprehensive
insurance
policies to|||| |ensure that insurable
risks are covered.|||| |SummarY
out in its|ofthe objects ofthe charitY set
governing
document|ofthe objects ofthe charitY set
governing
document|ofthe objects ofthe charitY set
governing
document|ofthe objects ofthe charitY set
governing
document|ofthe objects ofthe charitY set
governing
document|The Purpose ofScouting
Scouting exists to actively engage and support
young
people
in their personal
development,| |---|---|---|---|---|---|---| |||||||empowering
them to make a positive contribution
to society.| |||||||The Values ofScouting| |||||||As Scouts we are guided
by these values:| |||||||integrity
-We act with integrity;
we are honest,
trustworthy| |||||||and loyal.| |||||||Respect - We have self-respect
and respect for others.| |||||||Care - We support
others and take care ofthe world
in| |||||||which we live.| |||||||Belief - We explore our faiths, beliefs and attitudes.| |||||||Co-operation - We make a positive difference; we co-| |||||||operate with others and make fnends.| |||||||The Scout Method| |||||||Scouting takes place when young people,
in partnership| |||||||with adults, work together based on the| |||||||values of Scouting and:| |||||||- enjoy what they are doing and have fun| |||||||-take part in activities indoors and outdoors| |||||||- learn by doing| |||||||-share
in spiritual
reflection| |||||||-take responsibility
and make choices| |||||||- undertake
new and challenging
activities| |||||||- make and live by their Promise.| |Summary
ofthe
relation to these||main activities
objects||in||All three groups meet weekly at the scout hut, outside when
weather
permits to partake
in games, activities such as| |||||||pond dipping,
nature trails, treasure
hunts,
with cook outs| |||||||and camp fires,
they also participate
In overnight
or| |||||||weekend
camps, sports activities and outdoor skills| |||||||workshops
(scouts) such as whittling,
fire lighting
and knife| |||||||skills.
These give them life skills and teach them teamwork,| |||||||respect for one another and create in some cases lifelong| |||||||friendships.| |Additional|details|of|the objectives and activities (optional
information
but encouraged
as best practice)|||| |You may choose to include
statements,
where relevant,|||||further
about:|We created a development
plan with an action plan for the
scouting
group
in January 2021; actions include:| |||~|policy on grantmaking|||undertaking
nsk assessments
for the return to face to face| |~ contribution|||made by volunteers|||scouting
and ensuring
all hall hirers have a risk assessment| |||~|policy on investments|||(we receive income from the hirers to help maintain
the hut| |||||||and keep our group going).
We have plans to expand the| |||||||group across all packs in future so that we have two ofeach| |||||||pack, we will achieve this through
improving
our website,| |||||||generally
taking part in commiunity
events such as the| |||||||Crowthome
Colour Trail and advertising
at local schools as| |||||||well as ensuring
signage is clearly visible at the hut for| |||||||arent en
uiries.| |public benefit statement||||||The Group meets the Charity Commission's
public benefit| |||||||criteria under both the advancement
of education
and the| |||||||advancement
ofcitizenship
or community
development| |||||||headin
s.| |Summary|Summary|of|the main achievements|the main achievements|the main achievements|of|Increased
membership
across all sections.|Increased
membership
across all sections.|Refurbishment|Refurbishment| |---|---|---|---|---|---|---|---|---|---|---| ||||the charity during||the year||ofthe scout hut over the summer
of|2020,|including|| ||||||||decorations
inside and out, addition|of new|windows,|| ||||||||curtains
and polishing
and repainting|the floor.||| |Brief statement|||ofthe charity's|pohcy on||||||| |reserves|||||||Reserves Policy|||| ||||||||The Group's
policy on reserves
is to|hold sufficient||| ||||||||resources to continue the charitable|activities ofthe group||| ||||||||should income and fundraising
activities
fall short.|||The| ||||||||Group Executive Committee
considers that the group|||| ||||||||should
hold a sum equwalent
to6 months||running|costs,| ||||||||circa 69,000.|||| ||||||||The Group held reserves ofapproximately||221,000 against|| ||||||||this at year end. This is above the level required
for|||| ||||||||operating expenses.|||| |Quantify|and|explain any designations||||||||| |Details ofany|||funds materially|in|deficit|||||| |(circumstances|||plus steps to eliminate)|||||||| |You may|choose to|choose to|choose to|include additional|include additional|||| |---|---|---|---|---|---|---|---|---| |information,|||where relevant,||abouti|Investment
Policy||| |~ the charity's||principal||sources|offunds|The Group's|Income and Expenditure
is very small and as a|| |||(including||any fundraising);||consequence|does not have sufficient funds to invest|in| |||||||longer-term
investments
such as stocks and shares. The||| |||||||Group has therefore adopted
a low risk strategy to the||| |||||||investment
of its funds.
All funds are held
in cash using only||| |||||||mainstream
banks or building
societies or The Scout||| |||||||Association's|Short Term Investment
Service.|| |~ how expenditure|||has supported||the key|The Group Executive
regularly
monitors the levels of bank||| |objectives of|the charity;|||||balances and|the interest rates received to ensure the|| |||||||group obtains|maximum
value and income from its banking|| |||||||arrangements.|Occasionally
this may involve
using an|| |||||||account that|requires a period of notice before funds may|| |||||||be withdrawn,|before doing so the Group Executive|| |||||||considers the|cash flow requirements.|| |investment|policy and|||objectives||||| |Plans for|future periods (details ofany|future periods (details ofany|future periods (details ofany| |---|---|---|---| |significant|activities|planned|to achieve| |them)|||| |||Signature(s)|| |---|---|---|---| |||Full name(s)|Sarah Kathleen S mes| |Position|(eg|Secretary,
Chair)|Chair| |||Date|| ## ## ||||||||||||from|01/04/2020|01/04/2020|To|31/03/2021|31/03/2021|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||2020/21|||2019/20||| |||||||||||||Unrestricted|Funds||Unrestricted|Funds|| |Recei ts|||||||||||||||||| |Donations,|I|cise||and|similar||income||||||||||| |Membership||Subscrlpliona||||||||||||||4,|161| |Less. Membership|||subscri||tlons||paid on||||||||||| |Net membership|||subscdpltone|||retained|||||||304|||4,161|| |Donations|||||||||||||||||328| |Legacies|||||||||||||||||| |Gilt Aid|||||||||||||||||| |Camps|||||||||||||4,020||||257| ||||||||Sub|Total|||||ยน,324||||| |Grants|||||||||||||||||| |Maintenance||Grant|||||||||||||||| |Accomodatlon||Grant|||||||||||20,841||||| ||||||||Sub|Total|||||20,841||||| |Fundralslng||(grossi|||||||||||||||| |Hall rents|||||||||||||9,288|||15,441|| |Other' rufldrelslng|||ectlvitres||||||||||92||||| ||||||||Sub|Total|||||9,3 0|||5,441|| |Investment|Income||||||||||||||||| |Bank Interest|||||||||||||||||| |Scout Assordation|||Short Term|||Investment|||Service||||62||||50| |SEBDScout||Shop|||||||||||||||| ||||||||Sub|Total|||||62||||| |||||||||Total||Gross Income||||||20|37| |Asset &Investment||||sales|etc.||||||||||||| |||||||||||Total Receipts||||||20,237|| ## ## |||||||2020/21|2020/21||2019/20|2019/20|| |---|---|---|---|---|---|---|---|---|---|---|---| |||||||Unrestricted|Funds||Unrestricted|Funds|| |Pa ments|||||||||||| |Charnable
Payments|||||||||||| |Youth programme||and actlvldes|||||||||218| |Adult Support
&Trsrnrng|||||||||||| |Rent/Rates|||||||4,235|||6,665|| |Water &Sewerage||||||||179|||480| |Electn
&|Ges||||||1,433|||1,261|| |Insurance|||||||1,598|||1,041|| |Repairs and|Renewals||||||23,437|||1,272|| |Materials
and equipment|||||||||||116| |Printing
and|Photocopyrng/stahonery/posutelephone||||||||||| |Camp Costs|||||||||||257| |Umforms||||||||336|||428| |AGM and trustee espenses|||||||||||35| |Capltstlon|||||||3,302|||2,888|| |misc expenses||||||||708|||633| |Other costs||||||||677|||95| |Contrlbugon|to camp||costs|||||||4,250|| |||||Sub|Total||36,017|||19,|| |Fundml ~Ing|expanses||||||||||| |Fundraistng|costs||||||||||| |Otller fundmlslng||costs|||||||||| |||||Sub|Total||||||| |||||Total Gross Expenditure|||36,017||||| |Asset &Ihuaabnsrlt|||pul'Chases|eto.|||||||| ||||||Total Payments||36,|17|||| ||||Net ofReceipts/(paymentsi||||||||597| |Cash funda|last year||||||22,945|||22,348|| |||||Cash|funds this year and||21,534||||| |||||||Unrestricted|Funds|Unrestricted|Funds| |---|---|---|---|---|---|---|---|---|---| |Cash Funds|||||||||| |Bank current account|||||||8,428||4,837| |Bank de
It account|||||||5,018||10,014| |The Scout Associsbon||Short|term Investment||Serv/ce||8,000||8,000| |Cash/Floats,
nominal|||||||89||| ||||Tauri|cash funds|||21,534||22,946| |Tax daim|||||||||| |Debts due fram the|County/Are~Group||||||||| |Illsuiance
dalm|||||||||| |I vestment aseeta|||||||||| ||||Sub Total||||||| |Non Moneta
assets||for charity's||own uss|||||| |Badge stock|||||||||| |Other Stock|||||||||| |Land and buildings|||||||||| |Motor Vehldes|||||||||| |Scoubng Equipment,|furtnlture||etc||||12,094||12,094| |Other|||||||||| ||||Sub Tcaal||||12,094||12,094| |Accounts nat yet|||||||||| |Expenses Incurred|but|nat invoiced|||||||| |Subsal puono nal paid||yet|||||||| ||||Sub Total||||||| ## ## ## ##