St Leonards & St Ives Village Hall Annual Report and Accounts 2023/24 . r '.L fiOOM Public Benefit When planning actions and activities the Trustees pursue the stated objectives and have complied with their duty to have due regard to Ihe commission's public benefit guidance when reviewing the charity's aims. objectives and in planning future aclivilies. St Leonards & St Ives Village Hall Braeside Road. St Leonards. Dorset
Table of Contents Purpose of the Annual Report Objectives and Activities Achievements and Performance Page 2 Page 3 Page 3 Page 5 Page 9 Page10 Page10 Pagelo Page11 Financial Review Structure, Governance and Management Reference and Administrative Details Exemptions from Disclosure Funds held as Custodian Trustees on the behalf of oihers IrTrdependent Examiner's Report Purpose of the Annual Report This Annual Report (Ihe report) has been prepared to disehaTge the Trustees responsibility to ensure that the charity is publicly accountable to ils stakeholders foi the stewardship and management of the funds it holds on trust. It aims to provide a fair, balanced and understandable review of the charitys structure, legal purposes, objectives, activities. financial performance and financial position.
Objectives and Activities The VHMC is committed to providing an outstanding village hall for the use of residents of St Leonards and St Ives parish without distinction of political. religious or other OpinOn$ and with the object of improving their lives including use for meetings, lectures and Classes, and other forms of recreation and leisure lime occupation. Later in this report are details of our achievements this year and IhÈ financial results. When planning actions and activities the Trustees pursue the slated objectives and have complied wilh their duty to have due regard to the commission's public benefit guidance when reviewing the charity'g aims, objectives and in planning fulufe activitiès. Achievements and Performance Hirers The number of hirers using the hall and rooms in the Village Hall has increased throughout the year. 2022-23 2023-24 Change .Regular hir¢rs 1,152 1,365 +213 Ad-ho¢ hirèrs 52 37 -15 Totsl 1,204 1.402 +198 The tjses to which the hall and rooms are used are varied. ranging from sports aclivities such as indoor bowls and badminton to crafting and hobby pastirnes. In addition. the Village Hall has again provided a'wam Hub. lor the local community over the colder winter months Fundraising A¢tivilies The eommunily fundraising activities undertaken in the year ineluded the provision of the Computer Cafe on a weekly basis and a series of ontroff events. With support from the parish council and local businesses we managed to provide a Summer Fun Day enjoyed by many families with free entry and entertainment ranging from live artists to children's games. We also provided stalls for sellers and food and bar drTrnks.
The on*off events included-. Summer Fun Day., Race Night., Quiz Night., Easter Egg Hunt., All the events were well attended and feedback was positive. Staff We had a single retirement this year in May 2023. A new member of staff had already been rècruited and the workload was picked up after a suitable handover period In the year we recruited a part-time finanee assistant to assist with budgeiing and financial reporting. Maintenance Only minor items of mainlenance were needed in the year. Works undertaken included small repairs to lighting, water boilers. and the battery stores associated with the newly installed solar panels. other In the year fire safely signage was replaced with improvements.
Financial Review Income The main sources of ineome ale.. Grant Income.. Hirer Income., Fundraising Income.. Inleresi Income., For the year income was". Income 2023124 2022123 Regular Hirer £41,336 £34,482 Prlvate {Ad-hoc) Hirer £2,921 £2,772 Fundraising £8,376 £7,974 Giant Income £20,000 £22,141 Interest Income £1.638 £446 Other Income £1.607 £10,569 Total £75,878 £78,384 The Village Hall received a £10.000 core-funding (cashflowl giant from St Leonards and St Ives Parish Council (2022123., £10,000) plus £1 0,000 in grant aid from the TH Russell Trust to fund entrance woiks. (ln the year an amount of £l,7 36 was returned io TH Russell Trust in respect of Warm Hub grant aid previously received where the monies were not spent}. Other income consists of cupboard hire1£1,335), equipment hire1£1451,donations (£231 and miscellaneous income {£1041. The increase in hirer income reflects the increased usage of the Village Hall over the Course of the yeai.
Expenditure The main areas of expenditure are.. Administration costs (including staffing),. Charitable activity costs; Property costs," For the year expenditure was.. Expelldlture 2023124 2022123 Wages £35,177 £32,202 Premises £23,540 £19.158 Fundraising £3.686 £3,886 Repairs £2,591 £18,448 Administration £10,275 £8,564 Total £75,269 £82,258 T8nglbl• Flxed A•1$ New assets.. a rbew laptop. dishwasher, and floor cleaning machine was purchased. Items disposed of., assets whieh had reached the end of their useful life or slopped working included an old personal computer, and old tables and Chairs. (It should be noted thal the building stiucture of the Village Hall is accounted lor within the financial statements of the Parish Council). Reserves P¢llcy The reserves policy takes into accouni the need to cover flueiuations in income, current liabilities and unplanned expenditure. The minimum operating reserve of 13 weeks operational costs is normally held as cash (unrestricted funds) in ihe CAF Gold account_ There are no major concerns regarding our financS8l viability for the ne 12 monlhs. Statement of Flnanelal A1¥mIeS The slatefflenl of financial activities ISOFA) is a single accouniing statement that includes all 5ncome, gains, expenditure and losses recognised for the reporting period. It provides an analysis of ihe income received and the expenditure by the charity on its al¥ieS, and presenls a reconciliation of the movements in a charity's funds for the reporting period.
Statement of Flnanclal Activltles 2023121 2022123 Income (Note l) Inetsme frorn donations & leg8ci?s Income from olher tr8dlng a¢llvrtie8 Unrestrlcted Rgslrictgd End0¥W1 Tot&1 FunGI$ -£10.023 48,864 £0 418.887 -£22,141 -£54,216 41.638 £0 £0 4S4,216 1.638 55,796 Imig$tment Income £0 £0 446 Total Income -£65,877 48.864 £0 74.741 78,384 Exp&nditur8 (Note 2) Administratson Costs £3,964 £0 £4.063 Charitable Activltlos £41,391 £0 £0 £41,391 £3,886 £38,649 Fundraising costs Property expen5e5 Total Expenditu £3,686 £0 £0 £3,887 £37,605 £26.130 £0 £0 £26,130 £75,171 £0 £75,269 £82,2S8 Net Rasourca Movemenl £9.294 48,766 £0 £528 £3,874 Net Movement In Funds £9,294 48.766 £0 £3,874 Total Funds brought fonvard -£101,515 QI.276 4£102,791 £106.885 Total Funds carried forward -£92,221 -£10.041 £0 102,263 102.791 Balance Sheet The objeciive of the balance sheet is to show the resources available to the charity and whether these are available for all purposes of the charity or have to be used for Specific purposes because of legal restrictions placed on iheir use.
Balance Sheel A• at 31 March 2024 31 March 2023 Tangible Fixgd Assets (Note 3) Computsr Equipmant Flxtures and Flttings Other Assets £896 £245 £22,635 £26,461 £57 £80 Plant & Mathinery £5,269 £5,387 £28,656 £32.173 Current Debtors (Note 4) £4.$83 £4,056 Cash at bank & in hand (Not8 5) £84.004 £75.672 Current Cr8ditors (Nots 6J Trading Credilors Other Crgdilors 44,515 10,465 -£649 48,460 414.980 49,110 NetAssets £102.263 £102,791 Funds and ReseThes (Note 7) Restrict8d Funds 410,041 421,882 -£1,276 Untsslrfcted desLQn8t Funds 8n¥r81 Funds 70.339 79,633 Total Funds 102.263 4102.791 Prepared by Date Examined by Date 31,J
Structure, Governance and Management The charity is an unincorporated association operating under a Lease and Trust Deed with the Parish Council and a Constitution, known as the Fir51 Schedule, which governs day lo day management of the charity. It operates with a small staff of part lime paid employees and a committee of volunteers who manage the charity. All members of the committee are drawn from regular users and local residents. they retire together at each Annual General Meeting and can be reelected or reappointed. All regular user groups are encouraged io join the Committee as either a trustee or co-optee, the latter do noi hold trustee and voting status. None of ihe tTuslees have received benefrts from the charily in Ihis financial year. The unpaid Independent Examiner for this year is Keith Lewis FCA. Risks Poliey., Our annual risks assessment was last cariied out in April 2022. The minor risks have been addressed, the main concern is the low number of trustees and a reluctance amongst hirers lo join the Trustee board. The review of risks is on-going and continuous. It is anticipated that the risk register will be updated and pfesented lo the Management eommiltee in the second quartei of the 2024125 year.
Reference and Administrative Details St Leonards & St Ives Village H311 Management Committee (VHMC) w8s created on I st Oclober 1975 (registration number 270967). The charity's address is St Leonards & Sl Ives Village Hall, Braeside Road. Si Leonards, RINGWOOD BH24 2PH. The Village Hall is owned by the Parish Council and administered by the charity undeF a 99 year lease agreement signed in November 1975 which forms part of the Constitution document. Charity Trustees during the year were.. Margaret GoTinge (Chairperson) Barry Goringe (retired from the Committee 23 November 2023} Vivienne Frecknall {Treasurer) Dot Tuck Marie Drake Myra Barter • Jill Rix Diane Parker (J'oined the Committee 18 May 2023) • Jane Adams Q'oined the Committee 22 June 2023) Exemptions from Disclosure No exemptions from disclosure have been made. Funds held as Custodian Trustees on the behalf of others No funds are held as custodian truslees on the behalf of others. io
Independent Examiners Report to the Trustees of St Leonards and St Ives Village Hall Management Committee (Registered Charity 270967) I report on the accounls of the Charity for the financial year ended 31 March 2024 which are set out in pages 7 and 8. Responslbllltles and basls of report S report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31 March 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A¢t. Independent examinerf8 Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe Ihat in, any material respect. I have no concerns and have come across no other matters in conneclion with the examination lo which attention should be drawn in this report in older lo enable a proper understanding of Ihe accounts to be reached. Signed Date Name Relevant Professional Qualifications FLA Address IL £H I1¥ LQQ