St Leonards & St Ives Village Hall
Annual Report and
Accounts 2023/24
. r
'.L fiOOM
Public Benefit
When planning actions and activities the Trustees pursue the stated objectives and have
complied with their duty to have due regard to Ihe commission's public benefit guidance when
reviewing the charity's aims. objectives and in planning future aclivilies.
St Leonards & St Ives Village Hall
Braeside Road. St Leonards. Dorset

Table of Contents
Purpose of the Annual Report
Objectives and Activities
Achievements and Performance
Page 2
Page 3
Page 3
Page 5
Page 9
Page10
Page10
Pagelo
Page11
Financial Review
Structure, Governance and Management
Reference and Administrative Details
Exemptions from Disclosure
Funds held as Custodian Trustees on the behalf of oihers
IrTrdependent Examiner's Report
Purpose of the Annual Report
This Annual Report (Ihe report) has been prepared to disehaTge the Trustees responsibility to
ensure that the charity is publicly accountable to ils stakeholders foi the stewardship and
management of the funds it holds on trust. It aims to provide a fair, balanced and
understandable review of the charitys structure, legal purposes, objectives, activities. financial
performance and financial position.

Objectives and Activities
The VHMC is committed to providing an outstanding village hall for the use of residents of St
Leonards and St Ives parish without distinction of political. religious or other Opin￿On$ and with
the object of improving their lives including use for meetings, lectures and Classes, and other
forms of recreation and leisure lime occupation. Later in this report are details of our
achievements this year and IhÈ financial results.
When planning actions and activities the Trustees pursue the slated objectives and have
complied wilh their duty to have due regard to the commission's public benefit guidance when
reviewing the charity'g aims, objectives and in planning fulufe activitiès.
Achievements and Performance
Hirers
The number of hirers using the hall and rooms in the Village Hall has increased throughout the
year.
2022-23
2023-24
Change
.Regular hir¢rs
1,152
1,365
+213
Ad-ho¢ hirèrs
52
37
-15
Totsl
1,204
1.402
+198
The tjses to which the hall and rooms are used are varied. ranging from sports aclivities such as
indoor bowls and badminton to crafting and hobby pastirnes.
In addition. the Village Hall has again provided a'wam Hub. lor the local community over the
colder winter months
Fundraising A¢tivilies
The eommunily fundraising activities undertaken in the year ineluded the provision of the
Computer Cafe on a weekly basis and a series of ontroff events. With support from the parish
council and local businesses we managed to provide a Summer Fun Day enjoyed by many
families with free entry and entertainment ranging from live artists to children's games. We also
provided stalls for sellers and food and bar drTrnks.

The on*off events included-.
Summer Fun Day.,
Race Night.,
Quiz Night.,
Easter Egg Hunt.,
All the events were well attended and feedback was positive.
Staff
We had a single retirement this year in May 2023. A new member of staff had already been
rècruited and the workload was picked up after a suitable handover period In the year we
recruited a part-time finanee assistant to assist with budgeiing and financial reporting.
Maintenance
Only minor items of mainlenance were needed in the year. Works undertaken included small
repairs to lighting, water boilers. and the battery stores associated with the newly installed solar
panels.
other
In the year fire safely signage was replaced with improvements.

Financial Review
Income
The main sources of ineome ale..
Grant Income..
Hirer Income.,
Fundraising Income..
Inleresi Income.,
For the year income was".
Income
2023124
2022123
Regular Hirer
£41,336
£34,482
Prlvate {Ad-hoc) Hirer
£2,921
£2,772
Fundraising
£8,376
£7,974
Giant Income
£20,000
£22,141
Interest Income
£1.638
£446
Other Income
£1.607
£10,569
Total
£75,878
£78,384
The Village Hall received a £10.000 core-funding (cashflowl giant from St Leonards and St Ives
Parish Council (2022123., £10,000) plus £1 0,000 in grant aid from the TH Russell Trust to fund
entrance woiks. (ln the year an amount of £l,7 36 was returned io TH Russell Trust in respect of
Warm Hub grant aid previously received where the monies were not spent}.
Other income consists of cupboard hire1£1,335), equipment hire1£1451,donations (£231 and
miscellaneous income {£1041.
The increase in hirer income reflects the increased usage of the Village Hall over the Course of
the yeai.

Expenditure
The main areas of expenditure are..
Administration costs (including staffing),.
Charitable activity costs;
Property costs,"
For the year expenditure was..
Expelldlture
2023124
2022123
Wages
£35,177
£32,202
Premises
£23,540
£19.158
Fundraising
£3.686
£3,886
Repairs
£2,591
£18,448
Administration
£10,275
£8,564
Total
£75,269
£82,258
T8nglbl• Flxed A￿•1$
New assets.. a rbew laptop. dishwasher, and floor cleaning machine was purchased.
Items disposed of., assets whieh had reached the end of their useful life or slopped
working included an old personal computer, and old tables and Chairs.
(It should be noted thal the building stiucture of the Village Hall is accounted lor within the
financial statements of the Parish Council).
Reserves P¢llcy
The reserves policy takes into accouni the need to cover flueiuations in income, current
liabilities and unplanned expenditure. The minimum operating reserve of 13 weeks operational
costs is normally held as cash (unrestricted funds) in ihe CAF Gold account_ There are no major
concerns regarding our financS8l viability for the ne￿ 12 monlhs.
Statement of Flnanelal A￿1¥mIeS
The slatefflenl of financial activities ISOFA) is a single accouniing statement that includes all
5ncome, gains, expenditure and losses recognised for the reporting period. It provides an
analysis of ihe income received and the expenditure by the charity on its a￿l¥￿ieS, and presenls
a reconciliation of the movements in a charity's funds for the reporting period.

Statement of Flnanclal Activltles
2023121
2022123
Income (Note l)
Inetsme frorn donations & leg8ci?s
Income from olher tr8dlng
a¢llvrtie8
Unrestrlcted Rgslrictgd End0¥W￿￿1 Tot&1 FunGI$
-£10.023 48,864
£0
418.887
-£22,141
-£54,216
41.638
£0
£0
4S4,216
1.638
55,796
Imig$tment Income
£0
£0
446
Total Income
-£65,877 48.864
£0
74.741
78,384
Exp&nditur8 (Note 2)
Administratson Costs
£3,964
£0
£4.063
Charitable Activltlos
£41,391
£0
£0
£41,391
£3,886
£38,649
Fundraising costs
Property expen5e5
Total Expenditu
£3,686
£0
£0
£3,887
£37,605
£26.130
£0
£0
£26,130
£75,171
£0
£75,269
£82,2S8
Net Rasourca Movemenl
£9.294 48,766
£0
£528
£3,874
Net Movement In Funds
£9,294 48.766
£0
£3,874
Total Funds brought fonvard
-£101,515 QI.276
4£102,791
£106.885
Total Funds carried forward
-£92,221 -£10.041
£0
102,263
102.791
Balance Sheet
The objeciive of the balance sheet is to show the resources available to the charity and whether
these are available for all purposes of the charity or have to be used for Specific purposes
because of legal restrictions placed on iheir use.

Balance Sheel
A• at 31 March 2024
31 March 2023
Tangible Fixgd Assets (Note 3)
Computsr Equipmant
Flxtures and Flttings
Other Assets
£896
£245
£22,635
£26,461
£57
£80
Plant & Mathinery
£5,269
£5,387
£28,656
£32.173
Current Debtors (Note 4)
£4.$83
£4,056
Cash at bank & in hand (Not8 5)
£84.004
£75.672
Current Cr8ditors (Nots 6J
Trading Credilors
Other Crgdilors
44,515
10,465
-£649
48,460
414.980
49,110
NetAssets
£102.263
£102,791
Funds and ReseThes (Note 7)
Restrict8d Funds
410,041
421,882
-£1,276
Untsslrfcted desLQn8t￿ Funds
8n¥r81 Funds
70.339
79,633
Total Funds
102.263
4102.791
Prepared by
Date
Examined by
Date
31,J

Structure, Governance and Management
The charity is an unincorporated association operating under a Lease and Trust Deed with the
Parish Council and a Constitution, known as the Fir51 Schedule, which governs day lo day
management of the charity. It operates with a small staff of part lime paid employees and a
committee of volunteers who manage the charity. All members of the committee are drawn
from regular users and local residents. they retire together at each Annual General Meeting and
can be reelected or reappointed. All regular user groups are encouraged io join the Committee
as either a trustee or co-optee, the latter do noi hold trustee and voting status. None of ihe
tTuslees have received benefrts from the charily in Ihis financial year.
The unpaid Independent Examiner for this year is Keith Lewis FCA.
Risks Poliey., Our annual risks assessment was last cariied out in April 2022. The minor risks
have been addressed, the main concern is the low number of trustees and a reluctance amongst
hirers lo join the Trustee board. The review of risks is on-going and continuous. It is anticipated
that the risk register will be updated and pfesented lo the Management eommiltee in the
second quartei of the 2024125 year.

Reference and Administrative Details
St Leonards & St Ives Village H311 Management Committee (VHMC) w8s created on I st Oclober
1975 (registration number 270967). The charity's address is St Leonards & Sl Ives Village Hall,
Braeside Road. Si Leonards, RINGWOOD BH24 2PH. The Village Hall is owned by the Parish
Council and administered by the charity undeF a 99 year lease agreement signed in November
1975 which forms part of the Constitution document.
Charity Trustees during the year were..
Margaret GoTinge (Chairperson)
Barry Goringe (retired from the Committee 23 November 2023}
Vivienne Frecknall {Treasurer)
Dot Tuck
Marie Drake
Myra Barter
• Jill Rix
Diane Parker (J'oined the Committee 18 May 2023)
• Jane Adams Q'oined the Committee 22 June 2023)
Exemptions from Disclosure
No exemptions from disclosure have been made.
Funds held as Custodian Trustees on the behalf of others
No funds are held as custodian truslees on the behalf of others.
io

Independent Examiners Report to the Trustees of St Leonards and St Ives Village Hall
Management Committee (Registered Charity 270967)
I report on the accounls of the Charity for the financial year ended 31 March 2024 which are set
out in pages 7 and 8.
Responslbllltles and basls of report
S report to the trustees on my examination of the accounts of the above charity ("the Trust.) for
the year ended 31 March 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Acl 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of
the 2011 Act and in carrying out my examination, I have followed all the applicable Directions
given by the Charity Commission under section 145(5)(b) of the A¢t.
Independent examinerf8 Statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination which gives me cause to believe Ihat in, any material
respect.
I have no concerns and have come across no other matters in conneclion with the examination
lo which attention should be drawn in this report in older lo enable a proper understanding of
Ihe accounts to be reached.
Signed
Date
Name
Relevant Professional Qualifications
FLA
Address IL
£H I1¥ LQQ