Trustees. Annual Report for the period Peric*J stsrt date Penod end date From August 2023 To 31 Juty 2024 Section A Reference and administration details Charity name I" WHITtLESFORD & DUXFORD SCOUT GROUP (Xher names charlty 58 kn<rwn by sco ASSOCIATION NUMBER37425 Reglstered charlty nurnr (If any) Charlty's prlnclpal addrnss THE SCOUTHUT. THEALLOTMENTGARDENS MOOAFIELO ROAD. DUXFORD CAMBRIDGESHIRE Postcode CB224PS Namos of th• eharlty tru8t•o8 who manage the charlty Tru•t•• nam• Olllc• Of any) CARMEL WALKER CHAIR REBECCA ARMSTRONG SECREfARY RESIGNED 17APRIL 2024 VIRGINIAWESTON TREASURER RESIGNED 17APRIL 2024 MARC VAN NIEKERK GROUPSCOUT LEADER STEPHANIE MCFARLANE sco LEADER RESIGNED 17APRIL 2024 STEPHEN FACER CUB LEADER RESIGNED 17APRIL 2024 NICOLA LUHRS TREASURER APPOINTED 17 FEBRUARY 2024 MICHELA MORLEO PUBLIcy RESIGNED 17APRIL2024 CLAIREJAMES RESIGNED 17 APRIL 2024 10 DEBORAH GREGORY SUBSCRIPTION SEcRARy 11 DAWD WHITE 12 PAULA RENOUF RESIGNED 10 JANUARY 2024 13 EMILYGRIMSHAW RESIGNED 17APRIL 2024 14 JOANNE BARTR4M RESIGNED 17 APRIL 2024 Names and addressos of advlser5 (Optional information) TAR yle 31m7r2024
e of advlsor Name Address TAR yle 31N17r2024
Section B Structure, governance and management Descriptlon of the charity's trusts Type of goveming document TheGroup's goveming documents arethose ofThe ScoutAssociation. They consist of a Royal Charter. which in turn gives authortyto the Bye Laws of theAs50ciation and The Poticy. Organisation and Rules IPORI of The Scoul Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trust88 Selection meth8 The Trustees are appointed in accordance with the Policy. Organisatlon and Rules IPORI olThe Scout Assfxl8tlon. Addltlonal governance Issues {Optlonal Infomwtlon) You may choose to include additional infomiab'on, where The Group Is managed by the Group Twstee Board. the members olwhlch are the relevant, about- 'CharltyTruslees' ofthe S¢outGroup. which is an educational charity. As charity policles and pft)cedure8 trustees, Ihey are responsible forcomplying legislaiion applicable to charities as adopted for the induction wellas The ScoutAssociation POR. This includes the regi5tTation, keeplng proper and training of trustees; accounts and makn.fig returns to the Charity Commission as appropriate. the charity's organisatnal structure and any wider network with whidi the charity works., • relationship with any related parties; trustees, consideration of major nsks and the system and procedur88 to manage them. The Trustee Board conslsts ofr. Appolnted Trustees= the Chalrand the Treasurer c(opted Trustees Ex officio Trustee= the Group Lead Volunteer Secretary. The Trustee 808rd meets termly. Members oftheTrustee Board ¢ompLele Belng a ScoutsTrustee learnlngwlthin the flrst 6 months oflolnlngthe Board. Thls GroupTrustee Board exlsts to make sure the charfty Is well-managed, r13ks are assessei) and mtligated. buildings and equipment are in good working order. and everyone follows legal requlrements and the organlsallon's pollcles and njles. ThelT support helps Other volunteers run high-qualtyand safe programmes that gives YOU people skllis for life. Rtskandlntemal Control The Group Trnstee Board has Identified the major rlsks towhlch they beileve the Group is exposed. these have been ieviewed and systems have been established to mitigate againstthem. The main areas of concern that have been identrfied are: The Groupwould request the use of buildings. property and equipment from neighbouring organisations such as the church. schoots and other Sco Groups. The Group has sufficient buildings and contents insurance In place to mitsgate against pemianent lo. TAR ylè 31H17r2024
The Group. through the capitstion fees. contTibutes tothe Scout Association's national accident insurance policy. "skAssesSMents are undertaken before allactiwties. The Group is primarily reliant upon income from subscriptions and fundraising. The Group (Joes hold a reseNe to ensure the continlbtty ot actmlies should there be a major reduction in income. TheTru5tee Board could ralsethevalue of subscriptions to increase the incometothe Group on an ongoing basis. either tempoiarilyor permanently. The Group is whollyieliant upon %lunteerS to run and admlnlsterthe actiwtles of the Group. If therewas a ieduciion In the number of leaders to an unacceptsble level in a particular sectlon, orthe Group as a whole, then therewould need to be a coniractlon. consolldatlon or closure of a sectlon or. In theworst-case scenario. the complete closure of the Group. The Group provides activities for all young people aged 6t0 14. If therewas a ieduction in membership in a particular se¢iion, or the Group as whole. then therewould need to be a contr&fjon. consolidation orclosure of a sectlon or, in Iheworst<ase scenario. the complete cLosure of the Group. The Group has In place systems of Internal controls that ale designed to provlde reasonable assurance agalnst materlal mlsmanagement or loss. These include the requirement of signatorles lor all payment5 by chequo or by ele¢tronlc transfer and comprehensfve Insurance poilcles to ensurethat Insurable rlsks a ctyered. Section C Objectives and activities The Purpose of Scovllng Scoullngexlsts lo activelyen8age and support young people In theli personal developmenL empowering them to make a positive contribution to society. Thevalues ol Scoutlng As Scouts we are guided bythese values: Imegrlty- We actwtth integrity. we are honest. trustworthy and loyal. Respect- We have self-respect and re5pectfor other5. Care- We support others and take care ofthe world in which we INe. elief - We explore our faiths, beliets and attitudes. Cowopera- We make a positive difference. V Co-operate with others and makefrtends. Summary of tho objects ol the charlty set out In Its governing document Scoutingtakes piacewhen young people, in partnershipwith adults, worktogether based on the values of Scouting and: - enjoywhatthey are doirÉand havefun -take part in actitIeS indoors and ouldoors TAR y1• 31A17f2024
learn by doing - share in sp5rftual refLeciion - take responsibility and make choices - undertake rthv and challenglng actmtles - make and Eive bytheif Promise. The Group funs S scouting secthns: 2 Beavercoionies (Wild Wood and Forestl, 2 Cub packs (Sirlus and Javelins) and a Scolrt troop IArrowsl. Membershlp Is opento all chlldren between the ages of 6t0 14years. within the cat¢hmentarea of Duxford, Whittlesford, Icklelon, Hinxton and Thrlplow. Thls year the group was almost atfvll capac. averaglng 121 members perterm Imax 126 perterml. Summary of the maln actlvltle8 In relation to those objects Seetlon meetlngs take placeweeklydurlngterm tlme. followinga struclure(I program to aCtelY engage and support young people in their personal development. empoweringthem to make a posltlve contrlbwlon to society. The Group meets the Charltycommlssion's publlc benefit crfterla under both the advancement of educaiion arKI Ihe advancement of CItenship or community development headlngs. Publlc benefrt statement Addltlonal data118 of obJ•ctfv•$ and actfvttlos (Optlonal Inf0mtIon) You may choose to include further statements, where relevant, about: pollcy progr8mme re18ted Investment. The Group Is entlreiy run by a smallteam otfantastlc volunteers. Each otthese voiunieers gives many hundreds ol hours of theirtlme to help run the Group an provide the best quauty actlI6e5 and educatlonal progtam tor the chlldren. On behalf of thechlldren and thelr parents. the Trustee Board would Ilke to thank allthe leIe[S and allthose involved fortheirtireless support. contribution Tnade by voluntsers. Section D Achievements and performance PaCkety. Some ofthe highlights: Summary of the maln achlevements of the charlty durlng tho year Beavers welcomed speclal vlsltors Ilkevolunteers from the Cambridgeshire Seafch & Rescueteam who taught the children howto stsy safe while exploring, and a former Canadlan Scout who brought along their hockey kitand Canadian SccNJling badges.The Beavers allwent on lots of drfferent hikes around the local area, and on visits to local sites. They practiced pond dipping at the RSPB re$eNe In Fowlmere, and went to a hlstorical local church. where they enjoye(I some ntage gfallnl and learned aboul all the rolesthe building hès played In ihe local ¢ommunity- Theyvisited Sawston Fire Station. where they had the chance to operate a fire Injck. and went to Whittlesford Church, where they had ftjn taking a tum at bell rinn& Allthe Beavers did lots of buildingthisyear, including making mini boatsto sall down the river. Theyalso tasted land madell lots off(Kxl from around theworld. TAR y1• 31107r2024
Section D Achievements and performance Cubs enjoyed science sessions. practiced knotting and made mini ralts and tripods. The knots proved useful at summei camp when the cubs made a bridge. The activities contlnued wlth pancake keyrfngs. pitta pizzas on the campfire, Easter STEM challenges and a fabulous evening wIEh Dads maknngwooden robots. The Cubs MadeworMees and pLanted seedsforlhe Gardenef badge and ended theyear on the assauli course. Scouts made electronlc elrcults, blrd tables, pioneering stTUCtures and balloon powered cars. and leaint about living and worktng in Antarctica from a guest speakerwho bTought in someAntarctic ice. They practised their nawgaty.on and orienteeringahead of iwo Arrows teams successfully completingthe Chiltern 20 challenge in October compeling against Scouts from Greaief Nonh London and other counties and then competing in the Cambridge Districl Silver Fox Night Hike near St Neots In November. Thelroop also took part in the 2023 Jambowiree, an intemational ten pin bowling competrtion, PTa¢ts"ced Chinese calligraphy and made Scalllon pancakes for Chlnese New Year as well as belng creatNewith pancake art t Shrove Tuesday. SuGG£s*- Both Beaver packs held sleepovers at the hut durlng the year. The Cub packs allende(J a lolnt summer camp at Skreene Park. and enjoyed activities such as building rafts, kayakingand abseiling. The Scout camps Included a very cold Flre and Ice camp atTolmers S¢outAct(vlty Centre In january whereArrows joined other Cambridge Distrlct Scouts and 8 much warmer summer actlvlty camp at Gllwell Park. . The Group attended the Remembrance Day Para(Je and Seryice. The Cubs cleaned insitle the church and were ableto Ing the bells. The Cubs and Beavers made dlsplays for the Chrlslmas tree festival and flower feslival In support ofthe Raisethe Rooffund tor Duxford Church. The Scout hut continues to be hlred out to local scoutgroups and for other actlvities. BajslWDoJwfoLcW- The Cubs held a bringand fluy saleto ralse funds loi local chailtles. S¢outstookon a'Grow£l' challenge to ralse money for Arthur Rank Hosplce. YQLUOL- Durlngthe year Se¥Eral long servlng volunteers retlred.. recrurtmentol new helper5 15 oTrgoin8. and ali sections remain open. Section E Financial review Brief statement of the ¢harlty's pollcy on rosorv8s ReseThes Poucy The Group's policyon reserves isto hold suffi.cient resoufces to conlinue the ¢harrtable actmtr.es ofthe Groyp should income and fundraising activities lailshort. The Group Tee Board considers that the Group 5houtd hold a sum equlvalent to 6 months runnirg costs, Clfca £8,000. YAR yle 31107r1024
An additlonal maintenance reseThe of £l.000 per annum lup to a mamuM of£5.0001 was atso set in June 2019to cover fLrtuie major maintenance work relaled to the upkeep of the hut. Thls year £l.000 remalns In reseTrp. Detalls of any funds matsrlalty In deflclt Further financlal revlew detalls (Optlonal Inforniatl<)n) You may choose to indudg additional information, where felevant about.. the charity's principal sources of funds (including any fundraising)-. how expendtture has supported the key objectives of th8 charity., investment policy and objectives. The principal sources ol funds are from mèmljership SLtbscrts)tions. wft aid and hlrln8 Outof the &oLrt huL On-going operaonalt0Sts are prudenttya¥amlned and met to ensure the successful contlnuaiion ofthe Group. Ailfvnds are held In cash uslngonly malnstream banks orbulldlng socletles. Thés year the Group openJ 8 bulldlng sclety5an8S account. The Group Trustee Board regutsrtymonltors the elS of bank balances, and the Imerest rates TeceN8d to ensure thegvoup obtalns maxlmum value anil Income from hs bankingarrangements. OccaslonaitytNs may Invofve using an account thal requlres a pedod of nolce beforefunos maybe wlthdra%vn. before dolng so the Group Trustee Board consl¢Jets the cash flow requlrements. InvestThnt pollcy The Group does not have SUffnt1unds io invest in longer-twm irN•strn8nts such as stocks and sfaies. The Group has thelOre adopted a low-rlsk strategyto the investsnantof ils funds. TAR y1• 31107r2024
Section F Other optional information Section G Declaration Tho trust•es declare that they have appn>ved tho trustses, report above. Signed on behalf of tho charity's trustees Slgnatur•(8) Full n4me(8) P08tt1on (eg Secrelaryp Chalr, •tc) Dato NICOLA LUHRS CARMEL WALKER TREASURER CHAIR 111021202 TAR yle 31107ft024
1st Whittlesford & Duxford Scout Group Reglstgred Charity 270949 Receipts and Payments Account For the yèw from 1st August 2023 to 31st July 2024 Receipts 2023124 2022123 Donatlons, 1oga¢les and slmllar Incom• Membership subsulplkns Donations Glft Aid 16.380.( 172.15 3,532.51 20,084.66 16.785.00 280.17 3.605.64 20,670.81 Grants Grants 0.00 0.00 Programm• A¢tlvltl•s Sectlon cam Relmburswntsnl o18dvan¢ed expgn88 Ik•t 6.027.23 50.49 6.077.72 6.900.88 0.00 6.0.88 Fundralslng (gro881 Unlfolm sales Amazon Srnile 172.r 251.14 48.20 299.34 172. Scout Hut Income Hire of buildStvJ Hire to Exthr8 Le8 fees credlt Hire of equlpment 3,890.75 3,750.00 720.(N) 4,S46.75 4,470.QJ Inve8tm•nt Income Bank Interest 470.81 470.81 3.95 3.95 Total Ro¢elpls 31.351.94 32.344.98
P&J8 1 Grwp knunts z024.xN 1st Whittlesford & Duxford Scout Group Registered Charlty 270949 Receipts and Payments Account For th• from 1st Ngust 2023 to 31st July 2024 Payments 2023124 2022123 Charftabl• Payments Membershlp subscn'pts"ons pad C INatkxaVCntyID*trICtl Section 8Ctivrties SeCtn ¢amp$ Adum Support arKI tr84r4NJ Rent Watgr and S8w8r8ge El8ctrlrAty G8$ Insurnnc8 Hul Malntenance Fir• a18m malntenan Equipment Bad$ and Leaders Lmlform Medla costs, w•b8it8s and OSM AGM expenses. donat$ and Glfts $,460. 1766.23 6,(65.08 35. 207.69 5.263.50 2.672.61 7,081.54 207.69 1,604.05 2,486.02 3.414.58 2,791.27 1.6.90 2,405.92 2,689.18 739.72 669.19 32,340.83 1.542.59 2,347.51 2,473.99 2,536.54 694.92 529.88 1,765.70 525.89 131.24 27,773.60 Fundral8lng expen Unllorni for fvndrydising 13S.12 135.12 TolalPayments 32.340.83 27.9)8.72 Sutplu$ ID•ftcn Yor the year 4,436.26 Ca¥h ndS lasl year end 38.994.32 34,558.06 Cash funds thls end 38.005.43 38.g94.32
Group Atts)unts 2024.¥lsx 1st Whittlesford & Duxford Scout Group Registered Charlty 271)949 For tho y6ar from 1st Augu•t 2023 to 31st July 2024 Stateinent of assets and liabilities at the end of the year 2023124 2022123 Cash funds Group Barclays Djrnmunity Group Barcla SInesS FThI¥L¥n Cambrfdge Buildlng Sodety Arrows Barclays ¢ommun SiAu8 Barclay3 commurNty FcYg8t Beav¥rs Barcla o)mmunty Fest Bè8v8rs OSM prepa01 card Totsl cash funds 5.153.82 15.648.18 15.126.58 $36.73 1.114.27 425.85 618.91 36.003.95 0.00 397.24 1.601.86 283.02 89.34 38.994.32 38,005.43 Oihèr monetary ass•ts Invgstment assets Non monotsry au•ts for charlty's own u L8nd an<1 buildirKJ8' Scouting Equipmonr. ' Th• Insu# value of hLrt w t821978 Llabllttles A¢counts- AJrows Camp refurwj Exp8n$es in¢urred, not irwo¢ced- Sirius Cmetruowt actfvity othor llabl11&s- POt9n1 refund for hut t#>th'ng dekK Total 40.00 -127.(j -20.CK) -177.00 -91.98 -91.98 Th• abov8 rnceipts and paymonts account and Itatgment of a$ts and Ilabllftlo8 Iw•r• roviDwed b ÉouJ,4RO HALL. and approv•d by tha Tn at lh• Trustso Board Mgetlng ld on .Ir)&5 and slgned on thèir behalf by CAR•AEL WALKER CHAIR NICOLA LUHRS TREASURER
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl memberyts of 1 St INhtttlesford & Duxford Scout Group On accounts for the year 8ndad 31 July 2024 Charity no (rf any) 270949 Sot out on pages TAR yle 31107r2024 pages 1 to 6,. Group Accounts 2024 pages 1 to 3 I report to the tru6tee6 on my examination of the accounts of the above Charty Trust.) for year ended 3110712024. R08pon8lbilltle8 and As the charty trustees of the 141 Imiittlesford & Duxford Scout Group. you ba•is of report ar8 responsible for the preparation of the ac¢ounts in a¢cordanc8 with the requirements of the Charities Act 2011 ('the A¢t"l. I report in respect of my examination of the 141 IAhrttle8ford & Duxford Scout Group's accounts carried out undèr sedion 145 of th& 2011 Act and in carrying out my examination. I have followed th8 applicable Directions given by the Charity Commission under section 145(51(b) of the Act. I have completed my examination. I confirm that no materlal matter8 have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material r88pect.' accounting records were not kept in accordance bwth Section 130 of the Act or the accounts do not accord wilh the accounting records Independent examiner's Statement I have no cOnM$ and have Come a¢xoss no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. . Ple8se delet& the words in the brackets rfthey do not apply. Slgned: Dat•: oz1 02 Name: OLvA12a . 4) of l iTuTc OF Ck1fvftTÉo ACcw.A IS c Rèlevant professlonal qualification(sl or body (If anyl: Address: gg i L)N££iocqÉ LAhJi IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, IrKlependent examinats'on of Charity accounts." directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018