2023-03-31-accounts - The Ongar And District Community Association

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Ongar and District Community Association Trustees Annual Report

The Trustee presents his report with the unaudited financial statements of the charity for the year ended 31 March 2023.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 270668

Principal Office

The Budworth Hall High Street Ongar Essex CMS 9JG

Trustee

The following Trustee served during the year:

D. Irving

Accountants

ANDREW BOWTLE MAAT LIMITED Unit 27, Ongar Business Centre The Gables, Fyfield Road Ongar Essex CMS OGA

Bankers

The Co-Operative Bank p.l.c. P.O. Box 101 1 Balloon Street Manchester M60 4EP

OBJECTIVES AND ACTIVITIES

To promote the benefits of the inhabitants of Ongar and the neighbourhood without distinction of sex, sexual origination, race or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants and to establish or to secure the establishment of a Community Centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a Centre for the activities promoted by the Association and its constituent bodies in furtherance of the aforementioned objects.

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Ongar and District Community Association

Trustees Annual Report

The main activities undertaken in relation to those purposes are the hiring of the Ballroom, Concert Room and Meeting Room and the rent of the Coffee Bar & Restaurant contained within the Budworth Hall. The main activities undertaken to further the charity's purposes for public benefit are the letting of halls, rooms, and other areas within the Budworth Hall. The Trustees have given due consideration to the Charity Commission's guidance on the public benefit requirement contained in Charity Commission Documents PBl, PB2 and PB3

ACHIEVEMENTS AND PERFORMANCE

The Charity has continued to market the halls to both the residents and sports and social organisations in the local area and has had some success in attracting more regular hirers catering for all ages. The funds generated from these additional lettings will enable the Trustees to continue the upkeep and maintenance, and improve the existing facilities, of the Grade II listed building.

FINANCIAL REVIEW

Reserves are held for the continued maintenance, upkeep, and improvement of The Budworth Hall, a Grade II listed building, built in 1886

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Ongar and District Community Association is an unincorporated charity and is governed by the Constitution drawn up on 17th October 1996

The methods adopted for the recruitment and appointment of new trustees are to advertise within Ongar and district and then for the existing Trustees and the Executive Council members to interview the applicants. The existing Trustees and the Executive Council members will confer and, where more than one person has applied for the appointment, a vote will be taken, and a majority decision will be reached.

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed

D. Irving Trustee 2 May 2024

ONGAR & DISTRICT COMMUNITY ASSOCIATION

Statement of Financial Activities for the 12 months to 31st March 2023

Notes Incoming Resources Charitable trading income 2 Donations & Other Income Affiliations & Membership Fees Investment Income 3 Total Incoming Resources Resources Expended Salaries 5 Contractor Building Services Light and heat Rates and water Repairs Telephone and postage Printing and stationery Insurance and licences Accountancy Consultancy Depreciation Sundry expenses Bank charges Advertising Subscriptions and donations Cleaning Total Resources Expended Net incoming resources before transfers 4 Unrestricted Funds at 1st April Unrestricted Funds at 31st March	Unrestricted Funds £ 40,539 3,125 81 169 43,913 16,271 4,363 10,256 1,113 5,982 741 631 7,084 4,118 600 2,363 375 14 635 212 1,640 56,397 -12,484 124,378 £111,894	Year to 31.3.23 £ 40,539 3,125 81 169 43,913 16,271 4,363 10,256 1,113 5,982 741 631 7,084 4,118 600 2,363 375 14 635 212 1,640 56,397 -12,484 124,378 £111,894	Year to RESTRICTED FUNDS 31.3.22 31.3.23 31.3.22 £ £ £ 23,914 17,464 0 219 41,597 0 0 16,836 2,225 5,046 667 2,755 15,723 661 239 6,523 2,977 1,279 1,279 718 0 0 0 709 0 40,636 15,723 1,279 72,120 961 -15,723 -1,279 123,417 35,685 36,964 £124,378 £19,962 £35,685

ONGAR & DISTRICT COMMUNITY ASSOCIATION

Balance Sheet as at 31st March 2023 Notes Fixed Assets Tangible Assets 6 Current Assets Debtors 7 Cash at bank and in hand Investments Creditors Amounts falling due within one year 8 Net Current Assets Total Assets less Current Liabilities Funds Restricted Funds Unrestricted funds - general Total Funds		Year to 31.3.23 £ 26,909 18,199 95,417 3 113,619 8,673 104,946 £131,856 19,962 111,894 £131,856	Year to 31.3.22 £ 4,067 50,512 114,122 114,122 0 3 164,637 8,641 155,996 £160,063 35,685 124,378 £160,063

£0

The accounts were approved by the Trustees on

For and on behalf of the Trustees

D Irving Trustee

Ongar and District Community Association Independent Examiners Report

Independent Examiner's Report to the trustees of Ongar and District Community Association

I report to the trustees on my examination of the financial statements of Ongar and District Community Association for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

ANDREW BOWTLE MAAT LIMITED Unit 27, Ongar Business Cent The Gables, Fyfield Road

Ongar Essex CM5 0GA 18 October 2023

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