DocuSign Envelope ID: 7B4E88B8-A3EE-4504-9F5B-47921CD2BC11
**Ongar and District Community Association Trustees Annual Report**
The Trustee presents his report with the unaudited financial statements of the charity for the year ended 31 March 2023.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Charity No. 270668**
## **Principal Office**
The Budworth Hall High Street Ongar Essex CMS 9JG
## **Trustee**
The following Trustee served during the year:
## D. Irving
## **Accountants**
ANDREW BOWTLE MAAT LIMITED Unit 27, Ongar Business Centre The Gables, Fyfield Road Ongar Essex CMS OGA
## **Bankers**
The Co-Operative Bank p.l.c. P.O. Box 101 1 Balloon Street Manchester M60 4EP
## **OBJECTIVES AND ACTIVITIES**
To promote the benefits of the inhabitants of Ongar and the neighbourhood without distinction of sex, sexual origination, race or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants and to establish or to secure the establishment of a Community Centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a Centre for the activities promoted by the Association and its constituent bodies in furtherance of the aforementioned objects.
DocuSign Envelope ID: 7B4E88B8-A3EE-4504-9F5B-47921CD2BC11
## **Ongar and District Community Association**
## **Trustees Annual Report**
The main activities undertaken in relation to those purposes are the hiring of the Ballroom, Concert Room and Meeting Room and the rent of the Coffee Bar & Restaurant contained within the Budworth Hall. The main activities undertaken to further the charity's purposes for public benefit are the letting of halls, rooms, and other areas within the Budworth Hall. The Trustees have given due consideration to the Charity Commission's guidance on the public benefit requirement contained in Charity Commission Documents PBl, PB2 and PB3
## **ACHIEVEMENTS AND PERFORMANCE**
The Charity has continued to market the halls to both the residents and sports and social organisations in the local area and has had some success in attracting more regular hirers catering for all ages. The funds generated from these additional lettings will enable the Trustees to continue the upkeep and maintenance, and improve the existing facilities, of the Grade II listed building.
## **FINANCIAL REVIEW**
Reserves are held for the continued maintenance, upkeep, and improvement of The Budworth Hall, a Grade II listed building, built in 1886
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Ongar and District Community Association is an unincorporated charity and is governed by the Constitution drawn up on 17th October 1996
The methods adopted for the recruitment and appointment of new trustees are to advertise within Ongar and district and then for the existing Trustees and the Executive Council members to interview the applicants. The existing Trustees and the Executive Council members will confer and, where more than one person has applied for the appointment, a vote will be taken, and a majority decision will be reached.
## **Statement of trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Signed
D. Irving Trustee 2 May 2024
**ONGAR & DISTRICT COMMUNITY ASSOCIATION**
## **Statement of Financial Activities for the 12 months to 31st March 2023**
|**Notes**
**Incoming Resources**
Charitable trading income
2
Donations & Other Income
Affiliations & Membership Fees
Investment Income
3
**Total Incoming Resources**
**Resources Expended**
Salaries
5
Contractor Building Services
Light and heat
Rates and water
Repairs
Telephone and postage
Printing and stationery
Insurance and licences
Accountancy
Consultancy
Depreciation
Sundry expenses
Bank charges
Advertising
Subscriptions and donations
Cleaning
**Total Resources Expended**
**Net incoming resources before transfers**
4
Unrestricted Funds at 1st April
**Unrestricted Funds at 31st March**|**Unrestricted**
**Funds**
**£**
40,539
3,125
81
169
43,913
16,271
4,363
10,256
1,113
5,982
741
631
7,084
4,118
600
2,363
375
14
635
212
1,640
56,397
-12,484
124,378
£111,894|**Year to**
**31.3.23**
**£**
40,539
3,125
81
169
43,913
16,271
4,363
10,256
1,113
5,982
741
631
7,084
4,118
600
2,363
375
14
635
212
1,640
56,397
-12,484
124,378
£111,894|**Year to**
**RESTRICTED FUNDS**
**31.3.22**
**31.3.23**
**31.3.22**
**£**
**£**
**£**
23,914
17,464
0
219
41,597
_0_
_0_
16,836
2,225
5,046
667
2,755
15,723
661
239
6,523
2,977
1,279
1,279
718
0
0
0
709
0
40,636
15,723
1,279
72,120
961
-15,723
-1,279
123,417
35,685
36,964
£124,378
£19,962
£35,685|
|---|---|---|---|
## **ONGAR & DISTRICT COMMUNITY ASSOCIATION**
|**Balance Sheet as at 31st March 2023**
**Notes**
**Fixed Assets**
Tangible Assets
6
**Current Assets**
Debtors
7
Cash at bank and in hand
Investments
**Creditors**
Amounts falling due within one year
8
Net Current Assets
Total Assets less Current Liabilities
**Funds**
Restricted Funds
Unrestricted funds - general
**Total Funds**||**Year to**
**31.3.23**
**£**
26,909
18,199
95,417
3
113,619
8,673
104,946
£131,856
19,962
111,894
£131,856|**Year to**
**31.3.22**
**£**
4,067
50,512
114,122
114,122
0
3
164,637
8,641
155,996
£160,063
35,685
124,378
£160,063|
|---|---|---|---|
_£0_
The accounts were approved by the Trustees on
For and on behalf of the Trustees
D Irving Trustee
**Ongar and District Community Association Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Ongar and District Community Association**
I report to the trustees on my examination of the financial statements of Ongar and District Community Association for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
ANDREW BOWTLE MAAT LIMITED Unit 27, Ongar Business Cent The Gables, Fyfield Road
Ongar Essex CM5 0GA 18 October 2023
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