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Little Paxton Village Hall - Chairmans Annual Report for 2023/4
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þ Festive Fayre was promoted and run very successfully.
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þ 2[nd] gen smart meter installed by new provider EDF.
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þ Water invoicing company changed and Anglian Water identified external meter/stopcock.
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þ Ring Main Trip fault - some very old outlets were replaced to alleviate.
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þ New Fire Safety Order October 23 complied with.
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þ Marross serviced the new gas boilers on Saturday 16[th] December.
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þ Water leak into the Main Kitchen through the single leaf door identified and cured.
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þ Negotiated with Little Paxton Parish Council the consolidation of all electrical feeds from the Village Hall to third party buildings/facilities to be completely discrete from Village Hall once new Parish Office built.
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þ New wireless Fire Alarm system installed, tested and working satisfactorily.
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þ Professional roof/gutter and facia clean completed.
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þ Serious internal flood damage dealt with, which entailed removing the new floor in the Main Hall, drying out the building and replacing said floor. All done through our Zurich Insurance at no cost to the Village Hall. Also negotiated many forms of consequential loss such as loss of revenue, attrition, increased energy costs and the like.
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þ Hallmaster Bookings Policy produced.
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þ Terms & Conditions of hire modified to take account of HM Governments new Terrorism Bill as applied to Public Buildings.
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þ Reviewed the Constitution.
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þ Reviewed energy providers.
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þ Promoted Christmas Fayre 2024.
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þ Gas boilers have been serviced.
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þ Kitchen door £400 quote from BH Doors. Malcolm asking for alternative quote from another supplier and monitoring the issue. He visited during the very heavy rain last week and there was no issue.
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þ Kitchen door – fixed £88 rather than £400.
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þ roof- Al to inspect.
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þ Fire-extinguishers – have been serviced.
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þ Emergency trip – installed ready for fire alarm installation.
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þ PAT testing – completed.
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þ Decorating – completed.
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þ Fire alarm installed and all working.
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þ Floor mini ramps installed at emergency exits (Main Hall).
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þ Suggestion re professional roof clean due to Trustee age – All agreed.
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þ Flood damage to Main Hall and foyer – Zurich sent out a clean and restoration team [and will now send a loss adjuster from McClaren’s as a matter of urgency – this was advised post meeting ]. Malcolm explained all that had transpired and expressed his gratitude to Al and the Diamond Country Dance Team who had done a sterling job of protecting the building and isolating the faulty tap!!!!
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þ All flexible water pipework has been replaced throughout the building to ensure no likely repetition of flood!
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þ Main Hall Floor. – re-opened on 8[th] May.
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þ Emergency Exit maintenance - Dispensed with BH Doors of Bedford and replaced with JSJ Carpentry of St. Neots for our annual maintenance of emergency exits. JSJ are carrying out the insurance work on the main entrance doors to the Main Hall (due to the flood). – This was unanimously agreed.
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þ Roof maintenance update – Diamond Clean satisfactorily carried out the work to the roof, gutters and fascia boards.
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þ Quotation/s – Meeting Room Floor replacement – Quotations received from Argyle Flooring were discussed and all agreed we should go with the higher quote to ensure value (cheapest not always best). Argyle were recommended by Millside and Hip Floors.
It was agreed that Malcolm would obtain a comparison quote from John Seymour Floors (Cross Keys St. Neots) who were recommended by Joanne, having used them personally. Once comparison quotes received Malcolm to circulate by email and then proceed to order, rather than waiting for the June Meeting.
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þ New Invoicing Policy agreed and implemented.
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þ Richard Tomlinson – New Bookings Policy draft.
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þ Richard Tomlinson – New Website built
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þ Final claim for Zurich worked up by Graham, Joanne and Malcolm and submitted to Insurance Assessor on 18[th] May. Monies have all been received.
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þ Preparations for Christmas Fayre 2024 continue.
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þ Quotations for new floor in Meeting Room and Vestibule obtained and work commissioned from John Seymour Carpets. The work has now been completed.
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þ Ideal boilers recall all completed and certified.
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þ Side noticeboard repaired.
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þ Dimmer switch in bar replaced with standard switch as it was tripping the consumer unit.
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þ Hand dryer replaced in accessible toilet as defective.
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þ Vodafone Wi-Fi and 999 line updated as now optical cable.
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þ Two basin taps in Ladies toilet replaced as they were sticking open.
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þ Rainwater downpipe netting repaired on Field side of building.
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
January | 2023 | Year to date | January | 2023 | ||
|---|---|---|---|---|---|---|---|
| Actual Budget Variance 2,393 2,120 273 119 880 0 (880) 488 385 (103) 185 75 (110) 300 300 0 31 31 0 73 0 (73) 0 0 0 0 0 0 52 42 (10) 697 750 53 297 400 103 41 45 4 72 60 (12) 3,116 2,088 (1,028) (724) 32 (756) 0 |
|||||||
| Bank Accounts Current Savings Opening Bank Jan 1, 2023 1,603 24,000 Income 2,393 Expenditure 3,116 Transfer 0 0 Interest Transfer Closing bank current month (calculated) 879 24,000 Statement input 879 24,000 |
Total 25,603 24,879 |
ross check
Commentary
| Month | February | 2023 | Year to date | February | |||
|---|---|---|---|---|---|---|---|
| Actual | Budget | Variance | Actual | Budget | |||
| Income | 2,996 | 2,120 | 876 | 5,389 | 4,240 | ||
| Including Lotery Income of | 113 | 231 | |||||
| Expenditure | |||||||
| Capital Expenditure | 0 | 0 | 0 | 880 | 0 | ||
| Cleaning | 509 | 425 | (84) | 997 | 810 | ||
| Maintenance | 156 | 75 | (81) | 341 | 150 | ||
| Booking costs | 300 | 300 | 0 | 600 | 600 | ||
| Internet | 16 | 31 | 15 | 47 | 62 | ||
| Licences | 0 | 150 | 150 | 73 | 150 | ||
| Insurance | 0 | 0 | 0 | 0 | 0 | ||
| Accountancy | 0 | 200 | 200 | 0 | 200 | ||
| Water | 52 | 42 | (10) | 104 | 84 | ||
| Electric | 759 | 750 | (9) | 1,456 | 1,500 | ||
| Gas | 265 | 425 | 160 | 562 | 825 | ||
| Council tax | 0 | 0 | 0 | 41 | 45 | ||
| Statonery/Miscellaneous | 106 | 60 | (46) | 178 | 120 | ||
| Total expenditure | 2,162 | 2,458 | 296 | 5,278 | 4,546 | ||
| Surplus (- Defcit) | 834 | (338) | 1,172 | 110 | (306) | ||
| x check | 0 | 0 | |||||
| Bank Accounts | Current | Savings | Total | ||||
| Opening Bank Jan 1, 2023 | 1,603 | 24,000 | 25,603 | ||||
| Income | 5,389 | ||||||
| Expenditure | 5,278 | ||||||
| Transfer | 2,000 | (2,000) | |||||
| Interest Transfer | |||||||
| Closing bank current month (calculated) | 1,713 | 22,000 | |||||
| Statement input | 1,713 | 22,000 | 23,713 |
Cross check
2023 Commentary
Variance
1,149
(880) (187) (191) 0 15 77 0 200 (20) 44 263 4 (58) (732)
416
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
March | 2023 | 2023 | |
|---|---|---|---|---|
| Bank Accounts Opening Bank Jan 1, 2023 Income Expenditure Transfer Interest Transfer Closing bank current month (calculated) Statement input Cross check |
Current Savings 1,603 24,000 8,728 7,403 2,000 (2,000) 2,929 22,000 2,929 22,000 (0) 0 |
Total 25,603 24,929 |
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
April | 2023 | 2023 | |
|---|---|---|---|---|
| Bank Accounts Opening Bank Jan 1, 2023 Income Expenditure Transfer Interest Transfer Closing bank current month (calculated) Statement input Cross check |
Current Savings 1,603 24,000 11,093 8,751 2,000 (2,000) 3,945 22,000 3,945 22,000 0 0 |
Total 25,603 25,945 |
| Month | May | 2023 | Year to date | May | 2023 | |||
|---|---|---|---|---|---|---|---|---|
| Actual | Budget | Variance | Actual | Budget | Variance | |||
| Income | 2,454 | 2,120 | 334 | 11,547 | 10,600 | 947 | ||
| Including Lotery Income of | 90 | 468 | ||||||
| Expenditure | ||||||||
| Capital Expenditure | 0 | 0 | 0 | 880 | 0 | (880) | ||
| Cleaning | 279 | 385 | 106 | 1,983 | 2,052 | 69 | ||
| Maintenance | 67 | 75 | 8 | 846 | 475 | (371) | ||
| Booking costs | 300 | 300 | 0 | 1,500 | 1,500 | 0 | ||
| Internet | 35 | 31 | (4) | 172 | 155 | (17) | ||
| Licences | 0 | 0 | 0 | 73 | 150 | 77 | ||
| Insurance | 0 | 0 | 0 | 0 | 0 | 0 | ||
| Accountancy | 0 | 0 | 0 | 180 | 200 | 20 | ||
| Water | 52 | 42 | (10) | 260 | 210 | (50) | ||
| Electric | 554 | 750 | 196 | 2,952 | 3,750 | 798 | ||
| Gas | 171 | 235 | 64 | 1,043 | 1,965 | 922 | ||
| Council tax | 19 | 45 | 26 | 78 | 135 | 57 | ||
| Statonery/Miscellaneous | 6 | 60 | 54 | 266 | 300 | 34 | ||
| Total expenditure | 1,482 | 1,923 | 441 | 10,234 | 10,892 | 658 | ||
| Surplus (- Defcit) | 972 | 197 | 775 | 1,314 | (292) | 1,606 | ||
| x check | 0 | 0 | ||||||
| Bank Accounts | Current | Savings | Total | |||||
| Opening Bank Jan 1, 2023 | 1,603 | 24,000 | 25,603 | |||||
| Income | 11,547 | |||||||
| Expenditure | 8,234 | |||||||
| Transfer | 2,000 | (2,000) | ||||||
| Interest Transfer | ||||||||
| Closing bank current month (calculated) | 4,917 | 22,000 | ||||||
| Statement input | 4,917 | 22,000 | 26,917 |
Cross check
Commentary
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
June | 2023 | Year to date | June | 2023 | ||
|---|---|---|---|---|---|---|---|
| Actual Budget Variance 13,287 12,720 567 573 880 0 (880) 2,747 2,546 (201) 846 550 (296) 1,800 1,800 0 207 186 (21) 73 150 77 0 0 0 180 200 20 312 252 (60) 2,952 4,500 1,548 1,349 2,045 696 97 180 83 416 360 (56) 11,859 12,769 910 1,428 (49) 1,477 0 |
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| Bank Accounts Current Savings Opening Bank Jan 1, 2023 1,603 24,000 Income 13,287 Expenditure 9,859 Transfer 2,000 (2,000) Interest Transfer Closing bank current month (calculated) 5,031 22,000 Statement input 5,031 22,000 |
Total 25,603 27,031 |
ross check
Commentary
| Month | July | 2023 | Year to date | July | 2023 | Commentary | |
|---|---|---|---|---|---|---|---|
| Actual | Budget | Variance | Actual | Budget | Variance | ||
| Income | 1,501 | 2,120 | (620) | 14,787 | 14,840 | (53) | |
| Including Lotery Income of | 84 | 657 | |||||
| Expenditure | |||||||
| Capital Expenditure | 0 | 0 | 0 | 880 | 0 | (880) | |
| Cleaning | 377 | 407 | 30 | 3,123 | 2,953 | (170) | |
| Maintenance | 0 | 75 | 75 | 846 | 625 | (221) | |
| Booking costs | 300 | 300 | 0 | 2,100 | 2,100 | 0 | |
| Internet | 35 | 31 | (4) | 241 | 217 | (24) | |
| Licences | 0 | 180 | 180 | 73 | 330 | 257 | |
| Insurance | 0 | 0 | 0 | 0 | 0 | 0 | |
| Accountancy | 0 | 0 | 0 | 180 | 200 | 20 | |
| Water | 52 | 42 | (10) | 364 | 294 | (70) | |
| Electric | 0 | 750 | 750 | 2,952 | 5,250 | 2,298 | |
| Gas | 163 | 30 | (133) | 1,512 | 2,075 | 563 | |
| Council tax | 19 | 45 | 26 | 116 | 225 | 109 | |
| Statonery/Miscellaneous | 75 | 60 | (15) | 491 | 420 | (71) | |
| Total expenditure | 1,020 | 1,920 | 900 | 12,879 | 14,689 | 1,810 | |
| Surplus (- Defcit) | 480 | 200 | 280 | 1,908 | 151 | 1,757 | |
| x check | 0 | 0 | |||||
| Bank Accounts | Current | Savings | Total | ||||
| Opening Bank Jan 1, 2023 | 1,603 | 24,000 | 25,603 | ||||
| Income | 14,787 | ||||||
| Expenditure | 10,879 | ||||||
| Transfer | 2,000 | (2,000) | |||||
| Interest Transfer | |||||||
| Closing bank current month (calculated) | 5,511 | 22,000 | |||||
| Statement input | 5,511 | 22,000 | 27,511 | ||||
| Cross check | 0 | 0 |
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
August | 2023 | Year to date | August | 2023 | ||
|---|---|---|---|---|---|---|---|
| Actual Budget Variance 15,767 16,960 (1,193) 762 880 0 (880) 3,464 3,400 (64) 1,136 700 (436) 2,400 2,400 0 276 248 (28) 73 387 314 959 1,000 41 180 200 20 416 336 (80) 2,952 6,000 3,048 1,044 2,075 1,031 135 270 135 899 480 (419) 14,814 17,496 2,682 953 (536) 1,489 0 |
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| Bank Accounts Current Savings Opening Bank Jan 1, 2023 1,603 24,000 Income 17,524 Expenditure 12,814 Transfer 2,000 (2,000) Interest Transfer Closing bank current month (calculat 6,313 22,000 Statement input 6,313 22,000 |
Total 25,603 28,313 |
ross check
Commentary
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
September | 2023 | 2023 | |
|---|---|---|---|---|
| Bank Accounts Opening Bank Jan 1, 2023 Income Expenditure Transfer Interest Transfer Closing bank current month (calculated) Statement input Cross check |
Current Savings 1,603 24,000 19,310 14,580 2,000 (2,000) 6,333 22,000 6,333 22,000 0 0 |
Total 25,603 28,333 |
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
October | 2023 | **Year to date ** | October | 2023 | ||
|---|---|---|---|---|---|---|---|
| Actual Budget Variance 19,778 21,200 (1,422) 953 880 0 (880) 4,291 4,301 10 1,321 1,150 (171) 3,000 3,000 0 339 310 (29) 253 387 134 959 1,000 41 180 200 20 602 420 (182) 3,758 7,500 3,742 1,290 2,100 810 173 360 187 1,001 600 (401) 18,047 21,328 3,281 1,731 (128) 1,859 0 |
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| Bank Accounts Current Savings Opening Bank Jan 1, 2023 1,603 24,000 Income 21,820 Expenditure 16,047 Transfer 2,000 (2,000) Interest Transfer Closing bank current month (calculated) 7,375 22,000 Statement input 7,375 22,000 |
Total 25,603 29,375 |
ross check
Commentary
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
November | 2023 | |
|---|---|---|---|
| Bank Accounts Current Savings Total Opening Bank Jan 1, 2023 1,603 24,000 25,603 Income 25,073 Expenditure (19,094) Transfer 2,000 (2,000) Interest Transfer Closing bank current month (calcula 9,581 22,000 Statement input 9,581 22,000 31,581 |
ross check
Commentary
| Month Income Including Lottery Income of Expenditure Capital Expenditure Cleaning Maintenance Booking costs Internet Licences Insurance Accountancy Water Electric Gas Council tax Stationery/Miscellaneous Total expenditure Surplus (- Deficit) x check |
December | 2023 | Year to date | ||
|---|---|---|---|---|---|
| Actual 27,208 1,140 880 5,065 1,572 3,600 414 502 959 180 672 4,585 1,290 211 1,237 21,169 6,039 0 |
|||||
| Bank Accounts Current Savings Opening Bank Jan 1, 2023 1,603 24,000 Income 27,208 Expenditure (21,169) Transfer 2,000 (2,000) Interest Transfer Closing bank current month (calcula 9,641 22,000 Statement input 9,641 22,000 |
Total 25,603 31,641 |
ross check
| December | 2023 | Commentary | |
|---|---|---|---|
| Budget | Variance | ||
| 25,440 | 1,768 | ||
| 0 | (880) | ||
| 5,202 | 137 | ||
| 1,300 | (272) | ||
| 3,600 | 0 | Nov paid in Dec | |
| 372 | (42) | Nov paid in Dec | |
| 617 | 115 | ||
| 1,000 | 41 | ||
| 200 | 20 | ||
| 504 | (168) | ||
| 9,000 | 4,415 | ||
| 2,440 | 1,150 | ||
| 450 | 239 | ||
| 720 | (517) | Festive Fayre | |
| 25,405 | 4,236 | ||
| 35 | 6,004 |
Hall Acc nts dlture Accou 2022 Incom• Regular and casual usors 108$ Lottèry Little Paxton Parish Ctxnol Cambridg8$hire County CoLmciI Hunlingdonshiro District CouncAI Grants reGeived Olhar Inlerejt 25.934 1.140 21.602 28.1 134 Totsl Incom• 50,186 Expendltur• Cgpilal ExpondKure Energy, waler,telepl Council tax Cleaning and maintenanG• Admin Insurance Lwicas Acc4)untancy 6.547 211 10,178 3,211 1,576 420 210 5,252 502 Tol•l •xp•ndllurn 21,169 Surplu• ID•fi¢ft-) for y••r 6,039 Curront As at 3151 Dec4mtw 23 9,641 31.641 As at 31 st Decemtw 2022 24.L*XI 25,eff2 Change 8.039 6,039 I Ihat those o¢counts are In arwdon¢e with the b¢9 and rec4Kds of Little Paxton Village Hall Graha Treasurer uwinock I certfy that I have verified thg abovo acoxmls thom to be a tr and accurate record of the Lth Paxton WIIW H4f8 ac£ounts for the year ended 31 sl December 2023 Bnan Kglty B.A., FCCA JUY 30. 2024