Page **1** of **3** ## **Little Paxton Village Hall - Chairmans Annual Report for 2023/4** - þ Festive Fayre was promoted and run very successfully. - þ 2[nd] gen smart meter installed by new provider EDF. - þ Water invoicing company changed and Anglian Water identified external meter/stopcock. - þ Ring Main Trip fault - some very old outlets were replaced to alleviate. - þ New Fire Safety Order October 23 complied with. - þ Marross serviced the new gas boilers on Saturday 16[th] December. - þ Water leak into the Main Kitchen through the single leaf door identified and cured. - þ Negotiated with Little Paxton Parish Council the consolidation of all electrical feeds from the Village Hall to third party buildings/facilities to be completely discrete from Village Hall once new Parish Office built. - þ New wireless Fire Alarm system installed, tested and working satisfactorily. - þ Professional roof/gutter and facia clean completed. - þ Serious internal flood damage dealt with, which entailed removing the new floor in the Main Hall, drying out the building and replacing said floor. All done through our Zurich Insurance at no cost to the Village Hall. Also negotiated many forms of consequential loss such as loss of revenue, attrition, increased energy costs and the like. - þ Hallmaster Bookings Policy produced. - þ Terms & Conditions of hire modified to take account of HM Governments new Terrorism Bill as applied to Public Buildings. - þ Reviewed the Constitution. - þ Reviewed energy providers. - þ Promoted Christmas Fayre 2024. - þ Gas boilers have been serviced. - þ Kitchen door £400 quote from BH Doors. Malcolm asking for alternative quote from another supplier and monitoring the issue. He visited during the very heavy rain last week and there was no issue. - þ Kitchen door – fixed £88 rather than £400. - þ roof- Al to inspect. - þ Fire-extinguishers – have been serviced. Page **2** of **3** - þ Emergency trip – installed ready for fire alarm installation. - þ PAT testing – completed. - þ Decorating – completed. - þ Fire alarm installed and all working. - þ Floor mini ramps installed at emergency exits (Main Hall). - þ Suggestion re professional roof clean due to Trustee age – All agreed. - þ Flood damage to Main Hall and foyer – Zurich sent out a clean and restoration team [and will now send a loss adjuster from McClaren’s as a matter of urgency – **this was advised post meeting** ]. Malcolm explained all that had transpired and expressed his gratitude to Al and the Diamond Country Dance Team who had done a sterling job of protecting the building and isolating the faulty tap!!!! - þ All flexible water pipework has been replaced throughout the building to ensure no likely repetition of flood! - þ Main Hall Floor. – re-opened on 8[th] May. - þ Emergency Exit maintenance - Dispensed with BH Doors of Bedford and replaced with JSJ Carpentry of St. Neots for our annual maintenance of emergency exits. JSJ are carrying out the insurance work on the main entrance doors to the Main Hall (due to the flood). – This was unanimously agreed. - þ Roof maintenance update – Diamond Clean satisfactorily carried out the work to the roof, gutters and fascia boards. - þ **Quotation/s – Meeting Room Floor replacement** – Quotations received from Argyle Flooring were discussed and all agreed we should go with the higher quote to ensure value (cheapest not always best). Argyle were recommended by Millside and Hip Floors. It was agreed that Malcolm would obtain a comparison quote from John Seymour Floors (Cross Keys St. Neots) who were recommended by Joanne, having used them personally. Once comparison quotes received Malcolm to circulate by email and then proceed to order, rather than waiting for the June Meeting. - þ New Invoicing Policy agreed and implemented. - þ Richard Tomlinson – New Bookings Policy draft. - þ Richard Tomlinson – New Website built - þ Final claim for Zurich worked up by Graham, Joanne and Malcolm and submitted to Insurance Assessor on 18[th] May. Monies have all been received. - þ Preparations for Christmas Fayre 2024 continue. Page **3** of **3** - þ Quotations for new floor in Meeting Room and Vestibule obtained and work commissioned from John Seymour Carpets. The work has now been completed. - þ Ideal boilers recall all completed and certified. - þ Side noticeboard repaired. - þ Dimmer switch in bar replaced with standard switch as it was tripping the consumer unit. - þ Hand dryer replaced in accessible toilet as defective. - þ Vodafone Wi-Fi and 999 line updated as now optical cable. - þ Two basin taps in Ladies toilet replaced as they were sticking open. - þ Rainwater downpipe netting repaired on Field side of building. |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**January**|**2023**||**Year to date**|**January**|**2023**| |---|---|---|---|---|---|---|---| |||||Actual
Budget
Variance
2,393
2,120
273
119
880
0
(880)
488
385
(103)
185
75
(110)
300
300
0
31
31
0
73
0
(73)
0
0
0
0
0
0
52
42
(10)
697
750
53
297
400
103
41
45
4
72
60
(12)
3,116
2,088
(1,028)
(724)
32
(756)
0|||| |**Bank Accounts**
Current
Savings
Opening Bank Jan 1, 2023
1,603
24,000
Income
2,393
Expenditure
3,116
Transfer
0
0
Interest Transfer
Closing bank current month (calculated)
879
24,000
Statement input
879
24,000||||Total
25,603
24,879|||| ross check Commentary ||Month|February|2023||Year to date|February|| |---|---|---|---|---|---|---|---| |||Actual|Budget|Variance|Actual|Budget|| ||Income|2,996|2,120|876|5,389|4,240|| ||Including Lotery Income of|113|||231||| ||Expenditure||||||| ||Capital Expenditure|0|0|0|880|0|| ||Cleaning|509|425|(84)|997|810|| ||Maintenance|156|75|(81)|341|150|| ||Booking costs|300|300|0|600|600|| ||Internet|16|31|15|47|62|| ||Licences|0|150|150|73|150|| ||Insurance|0|0|0|0|0|| ||Accountancy|0|200|200|0|200|| ||Water|52|42|(10)|104|84|| ||Electric|759|750|(9)|1,456|1,500|| ||Gas|265|425|160|562|825|| ||Council tax|0|0|0|41|45|| ||Statonery/Miscellaneous|106|60|(46)|178|120|| ||Total expenditure|2,162|2,458|296|5,278|4,546|| ||Surplus (- Defcit)|834|(338)|1,172|110|(306)|| ||x check|0|||0||| ||Bank Accounts|Current||Savings|Total||| ||Opening Bank Jan 1, 2023|1,603||24,000|25,603||| ||Income|5,389|||||| ||Expenditure|5,278|||||| ||Transfer|2,000||(2,000)|||| ||Interest Transfer||||||| ||Closing bank current month (calculated)|1,713||22,000|||| ||Statement input|1,713||22,000|23,713||| Cross check 2023 Commentary ## Variance 1,149 (880) (187) (191) 0 15 77 0 200 (20) 44 263 4 (58) (732) 416 |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**March**|**2023**|**2023**| |---|---|---|---|---| |**Bank Accounts**
Opening Bank Jan 1, 2023
Income
Expenditure
Transfer
Interest Transfer
Closing bank current month (calculated)
Statement input
Cross check|Current
Savings
1,603
24,000
8,728
7,403
2,000
(2,000)
2,929
22,000
2,929
22,000
(0)
0|||Total
25,603
24,929| |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**April**|**2023**|**2023**| |---|---|---|---|---| |**Bank Accounts**
Opening Bank Jan 1, 2023
Income
Expenditure
Transfer
Interest Transfer
Closing bank current month (calculated)
Statement input
Cross check|Current
Savings
1,603
24,000
11,093
8,751
2,000
(2,000)
3,945
22,000
3,945
22,000
0
0|||Total
25,603
25,945| ||**Month**|**May**|**2023**||**Year to date**|**May**|**2023**|| |---|---|---|---|---|---|---|---|---| |||Actual|Budget|Variance|Actual|Budget|Variance|| ||Income|2,454|2,120|334|11,547|10,600|947|| ||Including Lotery Income of|90|||468|||| ||Expenditure|||||||| ||Capital Expenditure|0|0|0|880|0|(880)|| ||Cleaning|279|385|106|1,983|2,052|69|| ||Maintenance|67|75|8|846|475|(371)|| ||Booking costs|300|300|0|1,500|1,500|0|| ||Internet|35|31|(4)|172|155|(17)|| ||Licences|0|0|0|73|150|77|| ||Insurance|0|0|0|0|0|0|| ||Accountancy|0|0|0|180|200|20|| ||Water|52|42|(10)|260|210|(50)|| ||Electric|554|750|196|2,952|3,750|798|| ||Gas|171|235|64|1,043|1,965|922|| ||Council tax|19|45|26|78|135|57|| ||Statonery/Miscellaneous|6|60|54|266|300|34|| ||Total expenditure|1,482|1,923|441|10,234|10,892|658|| ||Surplus (- Defcit)|972|197|775|1,314|(292)|1,606|| ||x check|0|||0|||| ||**Bank Accounts**|**Current**||**Savings**|**Total**|||| ||Opening Bank Jan 1, 2023|1,603||24,000|25,603|||| ||Income|11,547||||||| ||Expenditure|8,234||||||| ||Transfer|2,000||(2,000)||||| ||Interest Transfer|||||||| ||Closing bank current month (calculated)|4,917||22,000||||| ||Statement input|4,917||22,000|26,917|||| Cross check Commentary |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**June**|**2023**||**Year to date**|**June**|**2023**| |---|---|---|---|---|---|---|---| |||||Actual
Budget
Variance
13,287
12,720
567
573
880
0
(880)
2,747
2,546
(201)
846
550
(296)
1,800
1,800
0
207
186
(21)
73
150
77
0
0
0
180
200
20
312
252
(60)
2,952
4,500
1,548
1,349
2,045
696
97
180
83
416
360
(56)
11,859
12,769
910
1,428
(49)
1,477
0|||| |**Bank Accounts**
Current
Savings
Opening Bank Jan 1, 2023
1,603
24,000
Income
13,287
Expenditure
9,859
Transfer
2,000
(2,000)
Interest Transfer
Closing bank current month (calculated)
5,031
22,000
Statement input
5,031
22,000||||Total
25,603
27,031|||| ross check Commentary |Month|July|2023||Year to date|July|2023|Commentary| |---|---|---|---|---|---|---|---| ||Actual|Budget|Variance|Actual|Budget|Variance|| |Income|1,501|2,120|(620)|14,787|14,840|(53)|| |Including Lotery Income of|84|||657|||| |Expenditure|||||||| |Capital Expenditure|0|0|0|880|0|(880)|| |Cleaning|377|407|30|3,123|2,953|(170)|| |Maintenance|0|75|75|846|625|(221)|| |Booking costs|300|300|0|2,100|2,100|0|| |Internet|35|31|(4)|241|217|(24)|| |Licences|0|180|180|73|330|257|| |Insurance|0|0|0|0|0|0|| |Accountancy|0|0|0|180|200|20|| |Water|52|42|(10)|364|294|(70)|| |Electric|0|750|750|2,952|5,250|2,298|| |Gas|163|30|(133)|1,512|2,075|563|| |Council tax|19|45|26|116|225|109|| |Statonery/Miscellaneous|75|60|(15)|491|420|(71)|| |Total expenditure|1,020|1,920|900|12,879|14,689|1,810|| |Surplus (- Defcit)|480|200|280|1,908|151|1,757|| |x check|0|||0|||| |Bank Accounts|Current||Savings|Total|||| |Opening Bank Jan 1, 2023|1,603||24,000|25,603|||| |Income|14,787||||||| |Expenditure|10,879||||||| |Transfer|2,000||(2,000)||||| |Interest Transfer|||||||| |Closing bank current month (calculated)|5,511||22,000||||| |Statement input|5,511||22,000|27,511|||| |Cross check|0||0||||| |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**August**|**2023**||**Year to date**|**August**|**2023**| |---|---|---|---|---|---|---|---| |||||Actual
Budget
Variance
15,767
16,960
(1,193)
762
880
0
(880)
3,464
3,400
(64)
1,136
700
(436)
2,400
2,400
0
276
248
(28)
73
387
314
959
1,000
41
180
200
20
416
336
(80)
2,952
6,000
3,048
1,044
2,075
1,031
135
270
135
899
480
(419)
14,814
17,496
2,682
953
(536)
1,489
0|||| |**Bank Accounts**
Current
Savings
Opening Bank Jan 1, 2023
1,603
24,000
Income
17,524
Expenditure
12,814
Transfer
2,000
(2,000)
Interest Transfer
Closing bank current month (calculat
6,313
22,000
Statement input
6,313
22,000||||Total
25,603
28,313|||| ross check Commentary |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**September**|**2023**|**2023**| |---|---|---|---|---| |**Bank Accounts**
Opening Bank Jan 1, 2023
Income
Expenditure
Transfer
Interest Transfer
Closing bank current month (calculated)
Statement input
Cross check|Current
Savings
1,603
24,000
19,310
14,580
2,000
(2,000)
6,333
22,000
6,333
22,000
0
0|||Total
25,603
28,333| |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**October**|**2023**||**Year to date **|**October**|**2023**| |---|---|---|---|---|---|---|---| |||||Actual
Budget
Variance
19,778
21,200
(1,422)
953
880
0
(880)
4,291
4,301
10
1,321
1,150
(171)
3,000
3,000
0
339
310
(29)
253
387
134
959
1,000
41
180
200
20
602
420
(182)
3,758
7,500
3,742
1,290
2,100
810
173
360
187
1,001
600
(401)
18,047
21,328
3,281
1,731
(128)
1,859
0|||| |**Bank Accounts**
Current
Savings
Opening Bank Jan 1, 2023
1,603
24,000
Income
21,820
Expenditure
16,047
Transfer
2,000
(2,000)
Interest Transfer
Closing bank current month (calculated)
7,375
22,000
Statement input
7,375
22,000||||Total
25,603
29,375|||| ross check Commentary |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**November**|**2023**| |---|---|---|---| |**Bank Accounts**
Current
Savings
Total
Opening Bank Jan 1, 2023
1,603
24,000
25,603
Income
25,073
Expenditure
(19,094)
Transfer
2,000
(2,000)
Interest Transfer
Closing bank current month (calcula
9,581
22,000
Statement input
9,581
22,000
31,581|||| ross check Commentary |**Month**
**Income**
**Including Lottery Income of**
**Expenditure**
Capital Expenditure
Cleaning
Maintenance
Booking costs
Internet
Licences
Insurance
Accountancy
Water
Electric
Gas
Council tax
Stationery/Miscellaneous
Total expenditure
**Surplus (- Deficit)**
x check||**December**|**2023**||**Year to date**| |---|---|---|---|---|---| |||||Actual
27,208
1,140
880
5,065
1,572
3,600
414
502
959
180
672
4,585
1,290
211
1,237
21,169
6,039
0|| |**Bank Accounts**
Current
Savings
Opening Bank Jan 1, 2023
1,603
24,000
Income
27,208
Expenditure
(21,169)
Transfer
2,000
(2,000)
Interest Transfer
Closing bank current month (calcula
9,641
22,000
Statement input
9,641
22,000||||Total
25,603
31,641|| ross check ||**December**|**2023**|**Commentary**| |---|---|---|---| ||Budget|Variance|| ||25,440|1,768|| ||0|(880)|| ||5,202|137|| ||1,300|(272)|| ||3,600|0|Nov paid in Dec| ||372|(42)|Nov paid in Dec| ||617|115|| ||1,000|41|| ||200|20|| ||504|(168)|| ||9,000|4,415|| ||2,440|1,150|| ||450|239|| ||720|(517)|Festive Fayre| ||25,405|4,236|| ||35|6,004|| Hall Acc nts dlture Accou 2022 Incom• Regular and casual usors 108$ Lottèry Little Paxton Parish Ctxnol Cambridg8$hire County CoLmciI Hunlingdonshiro District CouncAI Grants reGeived Olhar Inlerejt 25.934 1.140 21.602 28.￿1 134 Totsl Incom• 50,186 Expendltur• Cgpilal ExpondKure Energy, waler,telepl Council tax Cleaning and maintenanG• Admin Insurance Lwicas Acc4)untancy 6.547 211 10,178 3,211 1,576 420 210 5,252 502 Tol•l •xp•ndllurn 21,169 Surplu• ID•fi¢ft-) for y••r 6,039 Curront As at 3151 Dec4mtw ￿23 9,641 31.641 As at 31 st Decemtw 2022 24.L*XI 25,eff2 Change 8.039 6,039 I Ihat those o¢counts are In arwdon¢e with the b¢￿9 and rec4Kds of Little Paxton Village Hall Graha Treasurer uwinock I certfy that I have verified thg abovo acoxmls thom to be a tr and accurate record of the Lth Paxton WIIW H4f8 ac£ounts for the year ended 31 sl December 2023 Bnan Kglty B.A., FCCA J￿U￿Y 30. 2024