2024-12-31-accounts - Calmore And District Community Association

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– AGM 09/04/2025 Chairperson Report

I would like to start by thanking everyone for joining us this evening. I would also like to thank the committee for everything they have done this past 12 months and also a thank you to Jean who has been fundamental in the running of the Community Centre.

The CCA have put on a range of events this year including Children’s parties, Senior lunches, Skittles nights and bingo nights. We have also run several raffles throughout the year including the weekly meat draw, Easter Egg draw and the members big Christmas draw.

We also ran the New Years Eve party again which was very well attended and from the comments received everyone seemed to have enjoyed themselves which is great to see.

I would like to thank the members for their support during all of these events as without them they wouldn’t have been as successful as they were.

An extended thank you goes to the bar for the events they have run on Saturday nights and some Sunday afternoons.

This year has been a bit more difficult than previous years for putting on events as we were a very small committee compared to previous years. I would like to stress that without a committee there will be no association and with no association there will be no bar. If you can spare a couple of hours a month then please consider joining the committee to help keep the centre running and providing for the community. There is still time to put your name down!

In addition to the committee I am looking at putting together an events team so for those that are unable to commit to joining the committee but are willing to help out with events that we run throughout the year we can reach out to this team when needed. Please see me after the AGM should you wish to be put down as a contact for this.

I would like to thank The Watering Hole who continue to put on events for the Community with their Christmas and Easter Shows and not forgetting the annual Easter Egg hunt. They have also been running a warm hub where

anyone can pop in for a free tea or coffee and a chat, play games or just a quiet place to sit and read.

This past year also saw the renaming of the Forest Room to the Rebbeck Room in memory of Des Rebbeck and an event was held in honour of this with entertainment from Caryn Curtis and was very well attended by old and new members along with family and friends of Des.

We currently have a total of 428 members and 23 regular user groups.

We are continually looking for ways to improve the centre for both members and users of the centre. After repainting the Hunter Hall last year we have since had the floor replaced and we are in the process of getting the stage curtains and wall curtain bags updated as they are currently a dark tan colour which does not fit well with the new décor so this will improve the overall look of the hall. We are also in the process of having the Rufus Hall painted in the same colours as the Hunter hall, this will give a fresh neutral feel to the room suitable for any occasion hirers of the hall may hold.

I would also like to mention that since our last AGM one of our members Barry Phillips sadly passed away, also Sandy Brown who wasn’t an active member but was a pivotal role in the association for many years passed away and the CCA made a donation to her fundraising in her memory.

If you are able to, please could you stand and join us for a minutes silence as a mark of respect to those no longer with us.

Thank you for everyones support in my new role as chairperson over the last year and I look forward to the next year.

Jen Briers Chairperson Calmore Community Association

Treasurer’s Report AGM 2025

Income – Overall income has increased by 2%. Lettings income has increased by 6% year on year (although we did increase hall hire prices by 5% in 2024 to mitigate the recent rent increases we have had). Other income has dropped by 21% - some of this is due to a smaller committee and not having the people to organise as many events. We will look to sort the sale of the remaining Sports Equipment that was donated to us in 2025. Memberships and guests income is down 4% year on year.

Expenditure has increased by 6% overall as well. Rent has gone up by 7%, website costs by 30% and carpet cleaning by 61%. We are having to have the Rebbeck Room carpet professionally cleaned several times a year due to the state it is being left in by members – please do remember this room is used by hall hirers that give us 13% of our hall hire income so needs to be treated with more respect please.

We held a memorial evening for Des Rebbeck which cost us £964 including the changing of the signage for the room name change.

Overall in 2024 we have made a loss on day to day operations of £1,777 which is almost 400% difference to 2023 where we made a profit of £637. This has been partially offset by fundraising (meat draws, skittles nights, book donations, bonus ball) to give us an overall loss for the year of £73

Turning to the balance sheet, equipment value has decreased mainly due to depreciation of 25% each year. The increase in Stock is due to leftover stock from some of our Christmas evnts (NYE, Kids parties, tuck shop) which we should be able to utilise in 2025 to see the profit from these costs.

Debtors & Prepayments – Debtors have decreased compared to 2023 and a thank you goes to Jean here for all the work she puts in ensuring we are paid on time by our hall hirers.

Creditors have also increased due to the internet we pay to the Council not having been paid before year end (invoice was not received in time). Returnable deposits, whilst dropped are still high, meaning we have a fair few of people that have secured a hall hire with us for 2025 – this is great to see that the community is seeing the community centre as the place to hold their celebration.

Overall we are looking in a good shape and in 2025, the committee has agreed to spend the fundraising balance on to improve the centre for the community as Jen has mentioned.

Fiona Brice Treasurer Calmore Community Association

CALMORE AND DISTRICT COMMUNITY ASSOCIATION

ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

CALMORE AND DISTRICT COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024

£ 6,450 312 - - 259 2	2023 £ £ 15,055 7,069 132 19,864 873 42,994 6,737 539 150 217 487 366 8,497 51,491 44,294 965 248 382 2,149 200 750 363 251 630 169 110 210 - 133 50,854 637 2,510 216 2,294 2,931	2023 £ £ 15,055 7,069 132 19,864 873 42,994 6,737 539 150 217 487 366 8,497 51,491 44,294 965 248 382 2,149 200 750 363 251 630 169 110 210 - 133 50,854 637 2,510 216 2,294 2,931
		42,994 8,497
47,437 958 224 546 1,612 200 750 434 268 - 180 280 - 964 472	44,294 965 248 382 2,149 200 750 363 251 630 169 110 210 - 133
		51,491 50,854
1,988 284	2,510 216
		637 2,294

		2,931

CALMORE AND DISTRICT COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2024

2024 £ 373 13,697 870 3,720 5 1,096 16	2023 £ 61 12,417 965 2,924 5 1,762 25	£ 6,446 9,250
		15,696 16,746
19,778	18,158
762 730	537 875
1,492	1,412
11,109 1,704	8,815 2,294
		32,442
		20,696 637
		21,333 11,109
		32,442

(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the truslees Calrnore Community Association On accounts for the year ended 3111212024 Charlty no (if anyl 270240 Set oul on pages I report to the trustees on my examination of the accounts of the above charity {"Ihe Trust") for the year ended 3111212024. Re5ponsibillties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinatior). I have followed all the applicable Directions given by the Charity Commission under seGtion 14515)(b} of the Act. Independent examiner's I have completed my examination. I confirm thal no material matters have statemeni come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. I have no concerns and have come across no other matters in ¢onneclion with the exarnination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed.. Date: 1512S Name: trIIGki r4CC itsoghg Relevant professional qualification{s) or body lif any): Address: ££cg. IER Oct 2018

Only complete if the examiner needs lo highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. J6T4 I)fr TD nlCLLJSÉ IER Oct 2018