## – AGM 09/04/2025 Chairperson Report
I would like to start by thanking everyone for joining us this evening. I would also like to thank the committee for everything they have done this past 12 months and also a thank you to Jean who has been fundamental in the running of the Community Centre.
The CCA have put on a range of events this year including Children’s parties, Senior lunches, Skittles nights and bingo nights. We have also run several raffles throughout the year including the weekly meat draw, Easter Egg draw and the members big Christmas draw.
We also ran the New Years Eve party again which was very well attended and from the comments received everyone seemed to have enjoyed themselves which is great to see.
I would like to thank the members for their support during all of these events as without them they wouldn’t have been as successful as they were.
An extended thank you goes to the bar for the events they have run on Saturday nights and some Sunday afternoons.
This year has been a bit more difficult than previous years for putting on events as we were a very small committee compared to previous years. I would like to stress that without a committee there will be no association and with no association there will be no bar. If you can spare a couple of hours a month then please consider joining the committee to help keep the centre running and providing for the community. There is still time to put your name down!
In addition to the committee I am looking at putting together an events team so for those that are unable to commit to joining the committee but are willing to help out with events that we run throughout the year we can reach out to this team when needed. Please see me after the AGM should you wish to be put down as a contact for this.
I would like to thank The Watering Hole who continue to put on events for the Community with their Christmas and Easter Shows and not forgetting the annual Easter Egg hunt. They have also been running a warm hub where
anyone can pop in for a free tea or coffee and a chat, play games or just a quiet place to sit and read.
This past year also saw the renaming of the Forest Room to the Rebbeck Room in memory of Des Rebbeck and an event was held in honour of this with entertainment from Caryn Curtis and was very well attended by old and new members along with family and friends of Des.
We currently have a total of 428 members and 23 regular user groups.
We are continually looking for ways to improve the centre for both members and users of the centre. After repainting the Hunter Hall last year we have since had the floor replaced and we are in the process of getting the stage curtains and wall curtain bags updated as they are currently a dark tan colour which does not fit well with the new décor so this will improve the overall look of the hall. We are also in the process of having the Rufus Hall painted in the same colours as the Hunter hall, this will give a fresh neutral feel to the room suitable for any occasion hirers of the hall may hold.
I would also like to mention that since our last AGM one of our members Barry Phillips sadly passed away, also Sandy Brown who wasn’t an active member but was a pivotal role in the association for many years passed away and the CCA made a donation to her fundraising in her memory.
If you are able to, please could you stand and join us for a minutes silence as a mark of respect to those no longer with us.
Thank you for everyones support in my new role as chairperson over the last year and I look forward to the next year.
Jen Briers Chairperson Calmore Community Association
## Treasurer’s Report AGM 2025
Income – Overall income has increased by 2%. Lettings income has increased by 6% year on year (although we did increase hall hire prices by 5% in 2024 to mitigate the recent rent increases we have had). Other income has dropped by 21% - some of this is due to a smaller committee and not having the people to organise as many events. We will look to sort the sale of the remaining Sports Equipment that was donated to us in 2025. Memberships and guests income is down 4% year on year.
Expenditure has increased by 6% overall as well. Rent has gone up by 7%, website costs by 30% and carpet cleaning by 61%. We are having to have the Rebbeck Room carpet professionally cleaned several times a year due to the state it is being left in by members – please do remember this room is used by hall hirers that give us 13% of our hall hire income so needs to be treated with more respect please.
We held a memorial evening for Des Rebbeck which cost us £964 including the changing of the signage for the room name change.
Overall in 2024 we have made a loss on day to day operations of £1,777 which is almost 400% difference to 2023 where we made a profit of £637. This has been partially offset by fundraising (meat draws, skittles nights, book donations, bonus ball) to give us an overall loss for the year of £73
Turning to the balance sheet, equipment value has decreased mainly due to depreciation of 25% each year. The increase in Stock is due to leftover stock from some of our Christmas evnts (NYE, Kids parties, tuck shop) which we should be able to utilise in 2025 to see the profit from these costs.
Debtors & Prepayments – Debtors have decreased compared to 2023 and a thank you goes to Jean here for all the work she puts in ensuring we are paid on time by our hall hirers.
Creditors have also increased due to the internet we pay to the Council not having been paid before year end (invoice was not received in time). Returnable deposits, whilst dropped are still high, meaning we have a fair few of people that have secured a hall hire with us for 2025 – this is great to see that the community is seeing the community centre as the place to hold their celebration.
Overall we are looking in a good shape and in 2025, the committee has agreed to spend the fundraising balance on to improve the centre for the community as Jen has mentioned.
Fiona Brice Treasurer Calmore Community Association
## CALMORE AND DISTRICT COMMUNITY ASSOCIATION
## ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2024
1
## **CALMORE AND DISTRICT COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024**
|**INCOME - LETTINGS**
Rufus Hall
Rebbeck Room
Lounge
Hunter Hall
St George/Commitee Rooms
**OTHER INCOME**
Memberships/Guests
Donatons
Sports Equipment (Net)
Drag Night
NYE (Net)
Other
**EXPENDITURE**
Rent
Telephone & Internet
Postage & Statonary
Website
Depreciaton (25%)
Accountancy
Ofcers' Fees
Insurance
Entertainment/Events (Net)
BT Sport
Licenses & Subscriptons
Carpet Fitng/Cleaning
Oven Cleaning
Des Rebbeck Memorial
Other
**NET FOR THE YEAR CARRIED**
**FORWARD**
**DEDICATED FUNDRAISING**
Receipts
Donatons|£
6,450
312
-
-
259
2|2024
£
21,219
6,064
841
16,112
1,289
45,524
7,024
52,548
54,324
- 1,777
1,704
- 73|2023
£
£
15,055
7,069
132
19,864
873
42,994
6,737
539
150
217
487
366
8,497
51,491
44,294
965
248
382
2,149
200
750
363
251
630
169
110
210
-
133
50,854
637
2,510
216
2,294
2,931|2023
£
£
15,055
7,069
132
19,864
873
42,994
6,737
539
150
217
487
366
8,497
51,491
44,294
965
248
382
2,149
200
750
363
251
630
169
110
210
-
133
50,854
637
2,510
216
2,294
2,931|
|---|---|---|---|---|
|||||42,994
8,497|
||47,437
958
224
546
1,612
200
750
434
268
-
180
280
-
964
472||44,294
965
248
382
2,149
200
750
363
251
630
169
110
210
-
133||
|||||51,491
50,854|
||1,988
284||2,510
216||
|||||637
2,294|
||||||
|||||2,931|
2
## **CALMORE AND DISTRICT COMMUNITY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2024**
|**FIXED ASSETS**
Equipment
Building Improvements
**CURRENT ASSETS**
Stock
Lloyds Current Account
Lloyds Deposits Held Account
Lloyds Fundraising Account
Barclays
Debtors & Prepayments
Cash in Hand
**CURRENT LIABILITIES**
Creditors
Returnable Deposits Held
**NET CURRENT (LIABILITIES)**
**NET TOTAL ASSETS**
**GENERAL RESERVES**
Balance brought forward at 1 January 2024
Net (defcit)/surplus on actvites
**FUNDRAISING RESERVE**
Balance brought forward at 1 January 2024
Net Fundraising
**BALANCE AT 31 DECEMBER 2024**|2024
£
373
13,697
870
3,720
5
1,096
16|£
4,835
9,250
14,085
18,285
32,370
21,333
(1,777)
19,556
12,813
32,370|2023
£
61
12,417
965
2,924
5
1,762
25|£
6,446
9,250|
|---|---|---|---|---|
|||||15,696
16,746|
||19,778||18,158||
||762
730||537
875||
||1,492||1,412||
||11,109
1,704||8,815
2,294||
|||||32,442|
|||||20,696
637|
|||||21,333
11,109|
|||||32,442|
3
(HARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Report to the truslees
Calrnore Community Association
On accounts for the year
ended
3111212024
Charlty no
(if anyl
270240
Set oul on pages
I report to the trustees on my examination of the accounts of the above
charity {"Ihe Trust") for the year ended 3111212024.
Re5ponsibillties and basis
of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{"the Act").
I report in respecl of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examinatior). I
have followed all the applicable Directions given by the Charity Commission
under seGtion 14515)(b} of the Act.
Independent examiner's I have completed my examination. I confirm thal no material matters have
statemeni come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance with section 130
of the Charities Act.
I have no concerns and have come across no other matters in ¢onneclion
with the exarnination to which attention should be drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
Signed..
Date:
1512S
Name:
trIIGki
r4CC
itsoghg
Relevant professional
qualification{s) or body lif
any):
Address:
££cg.
IER
Oct 2018
Only complete if the examiner needs lo highlight material matters of concem
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details
of any items that the
examiner wlshes to
disclose.
J6T4 I)fr TD nlCLLJSÉ
IER
Oct 2018