Hatfield Peverel Community Association Registered charity number 270120
Trustees Annual Report
for the year ending 31[st] December 2020
Governance
The charity’s address is The Village Hall, Maldon Road, Hatfield Peverel, Chelmsford, CM3 2HP.
At a meeting of the 16[th] December 2020, it was resolved that the affairs of the Association and administration of the charity should be directed by Hatfield Peverel Parish Council acting as Sole Trustee. This would take effect from 1[st] January 2021.
The Charity owns the hall building and the land immediately surrounding the hall. The objects of the Charity are to maintain and manage the village hall for the benefit of all the inhabitants of Hatfield Peverel. The hall is to improve social welfare of the village by providing facilities for leisure and recreation. The aim is to improve the conditions of life for the inhabitants irrespective of race, colour, sex, political and religious leanings. The trustee is satisfied that this activity meets the requirement of the public benefit test
Activities for the year 2020
The hall is comprised of a large function room, several smaller rooms that are connected, and a bar area which is open to members. The bar was also available for functions using the main hall. Note that the bar was run under a different accounting structure – a limited company.
The charity has been heavily hit by the Covid 19 restrictions. It was shut from April and gradually started up from July. Without the business support grants from Braintree District Council, and the furlough scheme from the HMRC, then it is unlikely the charity would have survived.
Accounts for the year 2020
The accounts for the charity have been shown in a different format from those of 2019. They have been calculated using the receipts and payment accounting method. Furthermore, the accounts show those monies that relate to the charity. Previous years’ accounts had the limited company, and the charity, combined. Note that it was resolved
that the company would cease trading as at 31[st] December 2020. The company would be wound up in 2021 and any assets would then be transferred back to the charity.
Net receipts show a surplus of £16,062. However, the total of government Covid grants received in the year were £21,433. Without these, there would have been a net cash outflow of £5,371. Cash and bank balances at the end of the year were £21,767. The trustee is happy with this figure especially when, in Spring 2021, further Covid Business Support and Furlough grants totalling £30,904 were received. These have more than offset the loss of hall income and have transformed the charity’s finances. The grants are being used to refurbish and modernise the fabric of the hall. There is now an operating surplus. This will only increase as the hall gets progressively more usage. The new management structure has brought in some fresh ideas and the future of the charity is looking much brighter.
The accounts show a long standing, interest free, loan of £25,000. In theory, this will be repayable in 2042 to the old, moribund, Village Hall charity. However, steps are being taken to dissolve this entity. Note that there is an investment fund set up to repay this. The value of this COIF Charities Investment Fund as at 31[st] December 2020 was £20,825
HATFIELD PEVEREL COMMUNITY ASSOCIATION
Registered Charity 270120
Receipts and Payments Account for the year ended 31st December 2020
| 2020 | ||
|---|---|---|
| Unrestricted Restricted Total |
||
| Funds Funds |
||
| £ £ £ |
||
| RECEIPTS From Trading Activities |
||
| Hall lettings 15921 15921 |
||
| From Government | ||
| HMRC Job retention scheme 3883 3883 |
||
| Grant from BDC 17550 17550 |
||
| From Assets | ||
| Interest 0 0 |
||
| TOTAL RECEIPTS 33471 3883 37354 |
||
| PAYMENTS | ||
| Repairs and maintenance 720 720 |
||
| Wages 3076 3883 6959 |
||
| Rates and water 472 472 |
||
| Light and heat 8561 8561 |
||
| Telephone 926 926 |
||
| Insurance 1509 1509 |
||
| Accountancy Fees 2145 2145 |
||
| TOTAL PAYMENTS 17409 3883 21292 |
||
| NET SURPLUS/ (DEFICIT) 16062 0 16062 |
||
| Balances Brought Forward 5705 0 5705 |
||
| Balances Carried Forward 21767 0 21767 |
||
HATFIELD PEVEREL COMMUNITY ASSOCIATION
Registered Charity 270120
Statement of Assets and Liabilities 31st December 2020
| Statement of Assets and Liabilities 31st December 2020 | |||
|---|---|---|---|
| 2020 | |||
| £ | |||
| MONETARY ASSETS | |||
| Deposits and Bank Balances | |||
| Bank Account | 20467 | ||
| Cash in hand | 1300 | ||
| 21767 | |||
| Debtors | 0 | ||
| Creditors | |||
| Amounts falling due within one year | 110 | ||
| Amounts falling due after one year (Note 1) | 25000 | ||
| INVESTMENTS | |||
| COIF Charities Investment Fund | 20825 | ||
| NON MONETARY ASSETS | |||
| Land and buildings | |||
| Pool table and snooker table | |||
| Tables and chairs | |||
| Kitchen equipment | |||
| Bar equipment | |||
| Cleaning materials | |||
| Note 1 An interest free loan granted by Hatfield Peverel Community Association |
|||
| (registered charity number 210134) repayable in 2042 | |||
Independent Examiner's Report to the Trustees of Hatfield Peverel Community Association (Registered Charity No. 270120)
I report to the trustees on my examination of the accounts of Hatfield Peverel Community Association for the year ended 31st December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I have identified a matter of concern that I was unable to verify some of the receipts and payments because of incomplete documentation presented.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 15[th] November 2021