# **Hatfield Peverel Community Association Registered charity number 270120**
# **Trustees Annual Report**
## **for the year ending 31[st] December 2020**
## **Governance**
The charity’s address is The Village Hall, Maldon Road, Hatfield Peverel, Chelmsford, CM3 2HP.
At a meeting of the 16[th] December 2020, it was resolved that the affairs of the Association and administration of the charity should be directed by Hatfield Peverel Parish Council acting as Sole Trustee. This would take effect from 1[st] January 2021.
The Charity owns the hall building and the land immediately surrounding the hall. The objects of the Charity are to maintain and manage the village hall for the benefit of all the inhabitants of Hatfield Peverel. The hall is to improve social welfare of the village by providing facilities for leisure and recreation. The aim is to improve the conditions of life for the inhabitants irrespective of race, colour, sex, political and religious leanings. The trustee is satisfied that this activity meets the requirement of the public benefit test
## **Activities for the year 2020**
The hall is comprised of a large function room, several smaller rooms that are connected, and a bar area which is open to members. The bar was also available for functions using the main hall. Note that the bar was run under a different accounting structure – a limited company.
The charity has been heavily hit by the Covid 19 restrictions. It was shut from April and gradually started up from July. Without the business support grants from Braintree District Council, and the furlough scheme from the HMRC, then it is unlikely the charity would have survived.
## **Accounts for the year 2020**
The accounts for the charity have been shown in a different format from those of 2019. They have been calculated using the receipts and payment accounting method. Furthermore, the accounts show those monies that relate to the charity. Previous years’ accounts had the limited company, and the charity, combined. Note that it was resolved
that the company would cease trading as at 31[st] December 2020. The company would be wound up in 2021 and any assets would then be transferred back to the charity.
Net receipts show a surplus of £16,062. However, the total of government Covid grants received in the year were £21,433. Without these, there would have been a net cash outflow of £5,371. Cash and bank balances at the end of the year were £21,767. The trustee is happy with this figure especially when, in Spring 2021, further Covid Business Support and Furlough grants totalling £30,904 were received. These have more than offset the loss of hall income and have transformed the charity’s finances. The grants are being used to refurbish and modernise the fabric of the hall. There is now an operating surplus. This will only increase as the hall gets progressively more usage. The new management structure has brought in some fresh ideas and the future of the charity is looking much brighter.
The accounts show a long standing, interest free, loan of £25,000. In theory, this will be repayable in 2042 to the old, moribund, Village Hall charity. However, steps are being taken to dissolve this entity. Note that there is an investment fund set up to repay this. The value of this COIF Charities Investment Fund as at 31[st] December 2020 was £20,825
## **HATFIELD PEVEREL COMMUNITY ASSOCIATION**
## **Registered Charity 270120**
## **Receipts and Payments Account for the year ended 31st December 2020**
||**2020**||
|---|---|---|
||**Unrestricted**
**Restricted**
**Total**||
||**Funds**
**Funds**||
||**£**
**£**
**£**||
|**RECEIPTS**
**From Trading Activities**|||
||Hall lettings
15921
15921||
|**From Government**|||
||HMRC Job retention scheme
3883
3883||
||Grant from BDC
17550
17550||
|**From Assets**|||
||Interest
0
0||
||||
|**TOTAL RECEIPTS**
33471
3883
37354|||
||||
|**PAYMENTS**|||
|Repairs and maintenance
720
720|||
|Wages
3076
3883
6959|||
|Rates and water
472
472|||
|Light and heat
8561
8561|||
|Telephone
926
926|||
|Insurance
1509
1509|||
|Accountancy Fees
2145
2145|||
||||
|**TOTAL PAYMENTS**
17409
3883
21292|||
||||
|**NET SURPLUS/ (DEFICIT)**
16062
0
16062|||
||||
|Balances Brought Forward
5705
0
5705|||
||||
|Balances Carried Forward
**21767**
**0**
**21767**|||
||||
## **HATFIELD PEVEREL COMMUNITY ASSOCIATION**
## **Registered Charity 270120**
## **Statement of Assets and Liabilities 31st December 2020**
|**Statement of Assets and Liabilities 31st December 2020**||||
|---|---|---|---|
|||||
|||**2020**||
|||£||
|**MONETARY ASSETS**||||
|**Deposits and Bank Balances**||||
|Bank Account||20467||
|Cash in hand||1300||
|||21767||
|||||
|**Debtors**||0||
|||||
|**Creditors**||||
|Amounts falling due within one year||110||
|||||
|Amounts falling due after one year (Note 1)||25000||
|||||
|**INVESTMENTS**||||
|COIF Charities Investment Fund||20825||
|||||
|**NON MONETARY ASSETS**||||
|Land and buildings||||
|Pool table and snooker table||||
|Tables and chairs||||
|Kitchen equipment||||
|Bar equipment||||
|Cleaning materials||||
|||||
|||||
|Note 1
An interest free loan granted by Hatfield Peverel Community Association||||
|(registered charity number 210134) repayable in 2042||||
|||||
## **Independent Examiner's Report to the Trustees of Hatfield Peverel Community Association (Registered Charity No. 270120)**
I report to the trustees on my examination of the accounts of Hatfield Peverel Community Association for the year ended 31st December 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I have identified a matter of concern that I was unable to verify some of the receipts and payments because of incomplete documentation presented.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 15[th] November 2021