Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 1 | 1 | 1 | 1 | 3 | 1 | 0 | 3 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
7 | ||||||||||||||
| 2nd WorthingScout Group | |||||||||||||||
| 2 6 9 7 9 0 |
|||||||||||||||
| 1 | 0 | 0 | 1 | 0 | 6 | 3 | 7 | ||||||||
| Scout HQ | |||||||||||||||
| Bruce Avenue | |||||||||||||||
| WORTHING | |||||||||||||||
| Postcode | B | N | 1 | 1 | 5 | J | N |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| MICHAEL G HUDGELL | GROUP SCOUT LEADER | ||
| DAVID SMITH | GROUP CHAIR | ||
| KARL ALBERT WOODFIELD | SCOUT SECTION LEADER | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
| Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|---|---|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee normally consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments from bank accounts, a comprehensive series of rules about the use of pre-paid bank cards (a "cash advance") and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
contribution made by volunteers;
-
policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
Section D
Section D Achievements and performance Summary of the main achievements of the charity during the year
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Reserves Policy The Group held reserves of approximately £18850 against this at year end. This is above the level required for operating expenses. However this can be explained by being additional reserves to cover the anticipated costs of major tree works/roof repairs and refurbishment of the HQ. It also included amounts to help launch new sections, which Brief statement of the charity’s policy on reserves • the charity’s principal sources of funds (including any fundraising); |
Reserves Policy The Group held reserves of approximately £18850 against this at year end. This is above the level required for operating expenses. However this can be explained by being additional reserves to cover the anticipated costs of major tree works/roof repairs and refurbishment of the HQ. It also included amounts to help launch new sections, which |
| Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
- investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
D Smith |
D Smith |
D Smith |
D Smith |
D Smith |
D Smith |
M G HUDGELL |
|---|---|---|---|---|---|---|---|
| David Smith | Michael G Hudgell | ||||||
| Chair | GroupScout Leader | ||||||
| 2 7 0 1 2 3 |
|||||||
| 2 | 7 | 0 | 1 | 2 | 3 |
6 LT700001 (3rd December 2018)
2nd Worthing Scout Group (Charity no 269790) Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2021 | To | 31/03/2022 | |
| Receipts and payments | ||||
| Receipts | 2021/2022 Unrestricted funds £ 5708.5 5828.63 - - 6 6980.62 - - 18,524 9000 9,000 0 - - 682.81 683 600.01 - 30 630 -11.79 - - - - 12 28,825 - 28,825 |
2020/2021 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
Membership subscriptions |
5708.5 | 2,976.00 10,908.83 |
||
| Donations | 5828.63 | |||
| Legacies | - | - | ||
| Gift Aid | - | - | ||
| UniformandBadges | 6 | - | ||
| Youth Programme and Activities | 6980.62 | 479.82 | ||
| Insurance Claim | - | - | ||
| Other similar income | - | - | ||
| Sub total | 18,524 | 14,365 | ||
| Grants | ||||
| Othergrants | 9000 | 9,907 | ||
| Sub total | 9,000 | 9,907 | ||
| Fundraising events(gross) | ||||
| Jumble Sales | 0 | 278.82 | ||
| Autumn Fair | - | - | ||
| - | - | |||
| Other fundraising activities | 682.81 | 70 | ||
| Sub total | 683 | 349 | ||
| Scout hut income | ||||
| Hire ofbuilding | 600.01 | - | ||
| Hire ofequipment | - | - | ||
| Other Scout hut income | 30 | - | ||
| Sub total | 630 | - | ||
| Investment income | ||||
| Bank interest | -11.79 | 124.84 | ||
| Building Society interest | - | - | ||
| The ScoutAssociationShortTerm Investment Service | - | - | ||
| Other investmentincome | - | 6 | ||
| Sub total | - 12 | 130 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 24,751 | ||||
| - | ||||
| 28,825 | 24,751 |
1 of 3
LT700002 (July 2021)
2nd Worthing Scout Group (Charity no 269790) Receipts and payments account
Receipts and payments
Year start date
Year end date
For the year 01 April 2021 To 31 March 2022 from 2021/2022 2020/2021 Unrestricted funds Unrestricted funds £ £
| £ | £ | £ | |
|---|---|---|---|
| Payments | |||
| Charitable Payments | |||
Membership subscriptions paid on (National/County/Area/District) |
4322.5 | - | |
| Youthprogramme and activities | 12045.62 | 3,081 | |
| Adult support and training | - | - | |
| Rent | 75 | 75 | |
| Waterand Sewerage | 47 | 174 | |
| Electricity and Gas | 1839.44 | 1,616 | |
| BroadbandInternet | 313.1 | 455 | |
| Insurance | 1211.42 | 1,074 | |
| Repairs andRenewals | 16918.24 | 1,667 | |
| Materials and equipment | 557.46 | 649 | |
| Printing and photocopying | - | - | |
| Contributionto camp costs | - | 480 | |
| Uniforms | 96.35 | - | |
| AGMand trustee expenses | - | - | |
| Donations and Presentations | 40 | 381 | |
| Sundry Items | 1394.04 | - | |
| Pier Panel | - | - | |
| Sub total | 38,860 | 9,651 | |
| Fundraising expenses | |||
| Advertising | 86.8 | - | |
| Other fundraising costs | - | - | |
| Designated Fund Spend | |||
Defibrillator Fund |
314.4 | - | |
| Coop Grant2020 | 466.75 | - | |
| Charborough Troop SummerCamp | - | - | |
| Sub total | 868 | - | |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||
| 9,651 | |||
| - | |||
| 9,651 | |||
| - 10,903 | 15,100 | ||
| 38,080 | 22,980 | ||
| 27,177 | 38,080 |
2 of 3
LT700002 (July 2021)
2nd Worthing Scout Group (Charity no 269790) Receipts and payments account
| Receipts and | payments account | payments account | payments account | |
|---|---|---|---|---|
| Year start date | Year end date | |||
| For the year from |
01 April 2021 | To | 31 March 2022 | |
| Statement of assets and liabilities at the end of the year | ||||
| 31st March 2022 Unrestricted funds £ Cash funds Bank current account 25,184 Bankdeposit account - Building society account - The Scout Association Short Term Investment Service 19,047 Loan from WorthingDistrict Scout Council - 18,139 Balances held at Soldo (pre-paid cards) 1,085 Cash/Floats Total cash funds 27,177 (agree balances with receipts andpayments account) ok Other monetary assets Taxclaim - Debts duefromthe County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property-detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Otherstock - Land and buildings 560,591 Motor vehicles 87 Scouting equipment,furniture etc 98,398 Other - Sub total 659,076 Liabilities Accountsnot yet paid - Expensesincurred butnotinvoiced - Subscriptionsnot yet paid - Loan -detail - Other liabilities - Sub total - |
31st March 2021 Unrestricted funds £ |
|||
| 34,054 | ||||
| - | ||||
| - | ||||
| 19,015 | ||||
| - 15,362 | ||||
| 329 | ||||
| 44 | ||||
| 38,080 | ||||
| ok | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 533,897 | ||||
| 83 | ||||
| 93,713 | ||||
| - | ||||
| 627,692 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Total net assets | 686,253 | 665,772 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 27th January 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| signed on their behalf by | |
|---|---|
| Signature D SMITH M G HUDGELL |
Print Name |
| D SMITH | Chair |
| M G HUDGELL | Group Scout Leader |
3 of 3
LT700002 (July 2021)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/directors/ 2[nd] Worthing Scouts Group members of On accounts for the year 31/03/2022 ended
Charity no.: 269790 Company no.: Set out on pages 1 & 2 (remember to include the page numbers of additional sheets)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31/03/2022 .
Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention which gives me cause to believe that: I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 30/01/2023 Name: Wendy Robertson Relevant professional Member of Institute of Certified Bookkeepers qualification(s) or body (if any): Address: 49 Westbourne Avenue, Worthing, BN14 8DE
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER