## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||MICHAEL G HUDGELL|GROUP SCOUT LEADER|| ||DAVID SMITH|GROUP CHAIR|| ||KARL ALBERT WOODFIELD|SCOUT SECTION LEADER|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Structure, governance and management** ## **Section B** Description of the charity’s trusts |Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee normally consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments from bank accounts, a comprehensive series of
rules about the use of pre-paid bank cards (a "cash
advance") and a comprehensive insurance policies to
ensure that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) ## **Section D** **Section D Achievements and performance** Summary of the main achievements of the charity during the year |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about: **Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
**Reserves Policy**
The Group held reserves of approximately £18850 against
this at year end. This is above the level required for
operating expenses. However this can be explained by being
additional reserves to cover the anticipated costs of major
tree works/roof repairs and refurbishment of the HQ.
It also included amounts to help launch new sections, which
Brief statement of the charity’s policy on
reserves
• the charity’s principal sources of funds
(including any fundraising);|**Reserves Policy**
The Group held reserves of approximately £18850 against
this at year end. This is above the level required for
operating expenses. However this can be explained by being
additional reserves to cover the anticipated costs of major
tree works/roof repairs and refurbishment of the HQ.
It also included amounts to help launch new sections, which| ||| ||| ||**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
| 5 LT700001 (3rd December 2018) • how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. - investment policy and objectives; ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|D
Smith|D
Smith|D
Smith|D
Smith|D
Smith|D
Smith|M G HUDGELL| |---|---|---|---|---|---|---|---| ||||||||| ||David Smith||||||Michael G Hudgell| ||||||||| ||Chair||||||GroupScout Leader| ||2
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3||||||| ||2|7|0|1|2|3|| 6 LT700001 (3rd December 2018) ## **2nd Worthing Scout Group (Charity no 269790) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2021**|**To**|**31/03/2022**| |||||| |**Receipts and payments**||||| |**Receipts**||**2021/2022**
**Unrestricted funds**
**£**
5708.5
5828.63
**-**
**-**
6
6980.62
**-**
**-**
**18,524**
9000
**9,000**
0
**-**
**-**
682.81
**683**
600.01
**-**
30
**630**
-11.79
**-**
**-**
**-**
**- 12**
**28,825**
**-**
**28,825**||**2020/2021**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |
Membership subscriptions||5708.5||2,976.00
10,908.83| |Donations||5828.63||| |Legacies||**-**||**-**| |Gift Aid||**-**||**-**| |UniformandBadges||6||**-**| |Youth Programme and Activities||6980.62||479.82| |Insurance Claim||**-**||**-**| |Other similar income||**-**||**-**| |**Sub total**||**18,524**||**14,365**| |**Grants**||||| |Othergrants||9000||**9,907**| |**Sub total**||**9,000**||**9,907**| |**Fundraising events(gross)**||||| |Jumble Sales||0||278.82| |Autumn Fair||**-**||**-**| |||**-**||**-**| |Other fundraising activities||682.81||70| |**Sub total**||**683**||**349**| |**Scout hut income**||||| |Hire ofbuilding||600.01||**-**| |Hire ofequipment||**-**||**-**| |Other Scout hut income||30||**-**| |**Sub total**||**630**||**-**| |**Investment income**||||| |Bank interest||-11.79||124.84| |Building Society interest||**-**||**-**| |The ScoutAssociationShortTerm Investment Service||**-**||**-**| |Other investmentincome||**-**||**6**| |**Sub total**||**- 12**||**130**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**24,751**| |||||| |||||**-**| |||||| |||**28,825**||**24,751**| 1 of 3 LT700002 (July 2021) ## **2nd Worthing Scout Group (Charity no 269790) Receipts and payments account** ## **Receipts and payments** Year start date Year end date **For the year 01 April 2021 To 31 March 2022 from 2021/2022 2020/2021 Unrestricted funds Unrestricted funds £ £** ||**£**|**£**|**£**| |---|---|---|---| |**Payments**|||| |**Charitable Payments**|||| |
Membership subscriptions paid on (National/County/Area/District)|4322.5||-| |Youthprogramme and activities|12045.62||**3,081**| |Adult support and training|**-**||-| |Rent|75||**75**| |Waterand Sewerage|47||**174**| |Electricity and Gas|1839.44||**1,616**| |BroadbandInternet|313.1||**455**| |Insurance|1211.42||**1,074**| |Repairs andRenewals|16918.24||**1,667**| |Materials and equipment|557.46||**649**| |Printing and photocopying|**-**||-| |Contributionto camp costs|**-**||**480**| |Uniforms|96.35||-| |AGMand trustee expenses|**-**||-| |Donations and Presentations|40||**381**| |Sundry Items|1394.04||-| |Pier Panel|**-**||-| |**Sub total**|**38,860**||**9,651**| |**Fundraising expenses**|||| |Advertising|86.8||-| |Other fundraising costs|**-**||-| ||||| |**Designated Fund Spend**|||| |
Defibrillator Fund|314.4||-| |Coop Grant2020|466.75||-| |Charborough Troop SummerCamp|**-**||-| |**Sub total**|**868**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|||| ||||**9,651**| ||||| ||||**-**| ||||| ||||**9,651**| ||||| ||**- 10,903**||**15,100**| ||**38,080**||**22,980**| ||**27,177**||**38,080**| 2 of 3 LT700002 (July 2021) ## **2nd Worthing Scout Group (Charity no 269790) Receipts and payments account** |**Receipts and**|**payments account**|**payments account**|**payments account**|| |---|---|---|---|---| ||Year start date|||Year end date| ||**For the year**
**from**|**01 April 2021**|**To**|**31 March 2022**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**31st March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
25,184
Bankdeposit account
-
Building society account
-
The Scout Association Short Term Investment Service
19,047
Loan from WorthingDistrict Scout Council
- 18,139
Balances held at Soldo (pre-paid cards)
1,085
Cash/Floats
**Total cash funds**
**27,177**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Taxclaim
**-**
Debts duefromthe County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property-detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Otherstock
**-**
Land and buildings
**560,591**
Motor vehicles
**87**
Scouting equipment,furniture etc
**98,398**
Other
**-**
**Sub total**
**659,076**
**Liabilities**
Accountsnot yet paid
**-**
Expensesincurred butnotinvoiced
**-**
Subscriptionsnot yet paid
**-**
Loan -detail
**-**
Other liabilities
**-**
**Sub total**
**-**||||**31st March 2021**
**Unrestricted funds**
**£**| |||||| |||||**34,054**| |||||**-**| |||||**-**| |||||**19,015**| |||||**- 15,362**| |||||**329**| |||||**44**| |||||**38,080**| |||||ok| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**533,897**| |||||**83**| |||||**93,713**| |||||**-**| |||||**627,692**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |**Total net assets**||**686,253**||**665,772**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 27th January 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**signed on their behalf by**|| |---|---| |Signature
D SMITH
M G HUDGELL|Print Name| |D SMITH|Chair| |M G HUDGELL|Group Scout Leader| 3 of 3 LT700002 (July 2021) **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/directors/** 2[nd] Worthing Scouts Group **members of On accounts for the year** 31/03/2022 **ended** > **Charity no.:** 269790 Company no.: **Set out on pages** 1 & 2 (remember to include the page numbers of additional sheets) I report to the charity trustees on my examination of the accounts of the Company for the year ended **31/03/2022** . **Responsibilities and** As the charity’s trustees of the Company (who are also the directors of the **basis of report** company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention which gives me cause to believe that: I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 30/01/2023 **Name:** Wendy Robertson **Relevant professional** Member of Institute of Certified Bookkeepers **qualification(s) or body (if any): Address:** 49 Westbourne Avenue, Worthing, BN14 8DE **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**