DETLING VILLAGE HALL MANAGEMENT COMMITfEE REPORTS AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Reglstered Charlty No. 269784
DEfuNG VILLAGE HALL MANAGEMNET COMMITTEE LEGAL & ADMINisfRATIVE INFORMATION Charity name and number: Detling Willage Hall Management Commlttee Registered Charity number: 269784 Trustees/Members: Heather Baker-Anderson Charles Holman Bob Bushel Mike Denny Derek Lawren Steve Jubb Phil Nelson (Treasurer) Edward Rubie Ichalrmanl Jill Seymour Ann Spain Stephen West Booklng Clerk: Penny Day Caretakers: Mr and Mrs T Day Independent examlner: Timothy Fleck Woodcot Pilgrlm5 Way Detlin8 Kent ME14 3EX Prlnclpal Addres5: Detlin8 Villa8e Hall Pi18rims Way Detling Maidstone Kent ME14 3EY
DEfLING VILLAGE HALL MANAGEMENT COMMirrEE Registered Chartty No. 269784 Chairman's Annuol Reportfor the year ended 31 March 2025 Achievements and performan of the Charlty. l am pleased to report another satlsfactory year the Village Hall. Although there was greater demand for hire at the meetin8 room rather than the main hall, the overall level of the use of the premises was similar to last year. Income continued to be steady. and the chariW5 finance5 are healthy. It remains the Committee's intentioft to keep to lettlng rates agreed in 2022. for a5 long as possible. At the year end, the Management Committee conslsted of eleven members. 51x of whom represent l¢xal organ15atlon5. The Commlttee met bimonthly. at which reports were received from Treasurer, Booking Clerk, and Health and Safety Officer. Other a8enda Items relating to the efflcient running of the hall included use of the utilities, minor improvements and maintenance. The contracted-out Services of caretakn'ng and cleanin& and Booking Clerk are both operating satisfactorllv. To widen publlc awareness, we published The Story of Detllng Vlllage Hall" as an A5 pamphlet. An A5 flyer with a summary of the Halys facllities and contact details was also produce for general circulation. The Hall's website provides further details. and onllne or telephone enquirles are welcomed. Last year. my report referred to the submlssion of a bld for a solar panel installation. The bld was successful, the panels have been Installed, and power generatlon commenced In June 2024. The Installation included battery storage and an assoclated Ilnk to an Immersion heaterto provide domestic hot water. The energy generated15 reduclng both ourelertritity and gas bllls. When the batteries are fully char8ed, surplus power is exported to the Natlonal Grid. The premlses continues to be Snsured against all insurable rlsks, Includln8 flre, theft, and public liability. in accordance wlth requlrements of the Trust Deed. Following installatlon of the solar panels. both rebullding and contents valuations have been updated. The policy renewal on 30/05/2025 wlll be forthe following insured sums-Buildln8s £1.883,695: Contents and equipment £45,180. Upgrade5 undertaken duringthe year included improvements to the servery counter, further LED118htin8 upgrade5, and repairs to roof ver8es. A redecoration specificatlon has been prepared and tenders invited to a proposed project in 2025/26. Detlin<s Christmas Tea, a fund raising and community event on the last Saturday in November was a success. The tea organised by Detlin5 Wl, and the giant raffle, both proving popular. My thanks to all the helpers fortheir contribution to it5 success. My thanks also to the Manasement Cornmlttee for thelr support and to Penny Day and her team for their contribution to the successful running of Detling Village Hall. I very much appreciate Phil Nelson for his support as vice-chairnian and for his considerable input as voluntary Treasurer. Edward Rubie, Chaimian. June 2025
Trustees / Members: As at 31 March 2025 Heather Baker-Andersc Charles Holman Bob Bushell Mike Denny Steve Jubb Derek Lawrence Phil Nelson ITreasurer) Edward Rubie (Chairman) Jlll Seymour Ann Spain Stephen West
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEESIMEMBERS OF DETLING VILLAGE HALL AIANAGEMENT COMMIThEE Year ended 31 March 2025 I report to the chanty trustees t)n my examination of accounts of the charity for the year ended 31 March 2025 which are set out on pages 6 to 9. Responsibllitles and basls of report As the chanty's trustees you are responsib18 for the preparation of the accounts in accordan with the requirements of the Charrties Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examinabon I have follthved all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indopondent •xaminor4 statom•nt I have compleled my examination. I confim that no material matters have come to my attention in connection wrth the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of th8 charity as required by section 130 of the Act. or 2. the accounts do not accord wilh those records I have no concems and have come ac¥oss no other m8tteryJ in connection with the examination to which attents'on should be drawn in thi8 report in order to enable a proper understsnding of tho accounts to be reachéd. Tlmothy Fleck Woodcot Pilgrims Way Detling Maidstone Kent ME14 3EX
DEfuNG HALL MANAGEMENT COMMirrEE NOTES TO THE ACCOUNTS For the year ended 31 March 2025 31.3.2025 Unrestrlrted Funds 31.3.2024 Unrestricted Funds Cash fund5 Liquidity Managers Acc Deposit account Current account Cash held 41532 11052 21559 201 40893 16680 112 Total cash funds 74344 57685 Credltors Deposlts for hall hire and keys -222 -222 Net assets 74122 57463 Unre5trlcted funds 74122 57463 Approved on behalf of the Marbagement Commlttee on 202£ P Ne150n Hon Treasurer E Ruble Chalrman £3e
DEfLING HALL MANAGEMENT COMMIThEE NOTES TO THE ACCOUNTS For the year ended 31 March 2025 31.3.2025 31.3.2024 Actlvitles for generatlng funds Bank Interest received Receipts from charitable actlvltles Event5 1691 44981 671 523 42448 256 Total receipts from above Government Grants Total receipts 47343 29725 77068 43227 43227 Payments Charitable activities 40629 34825 Total Payments Netlpaymentsl receipts 4C629 6714 34825 779 Cash Fund5 brou8ht forward 49061 Cash fund5 carrled forydrd 56554 49840
DEfLING HALL MANAGEMENT COMMITfEE NOTES TO THE ACCOUNTS For the year ended 31 March 2025 Accountlng policies 1.1 Basls of preparatlon Detllng Vlllage Hall Management Committee (the charlty} is a charity reglstered in En8land. The address of the re8iStered office Is 8iven in the charlty information page of these financial statements. The nature of the charit*s operations and principal activities are related to maintainlng the Village Hall, for the communal benefrt of the inhabitants of the Parish and its surrounds. The charity constitutes a public benefrt entity. The financlal statements of been prepared in accordance with the Charities Att 2011 and UK Generally Accepted Accounting Practice. The charlty ha5 taken advantage of the exemptions available to small charities, enablin8 It to prepare its financlal statements usin8 the recelpts and payments basis, following 8uldance Issued by the Charities Commlsslon. The flnanclal statements of paired on a goin8 concern basis as the trusteeslmembers belleve the charity will remain a golng concern for at least 12 months from the date of approvlng these accounts. The flnancial statements are presented in sterlin8 which is the funrtional currenry of the charlty and roundlng to the nearest whole £1. 2 Rental Income recelved 31.3.2025 7379 IE4)8 31.3.2024 4865 2628 33984 Village Organlsations Village Residents Others Govemment Grant Solar Panels Credit from BG for Solar Power Export Credit from EDF Total 29725 310 971 42448 747Chs 3 Events- receipts 31.3.2025 31.3.2024 515 Christmas Fair 1035
4 Grants recelved. 31.3.2025 29725 31.3.2024 Govemment Grant Solar Panels Government small business 8rant DEfLING VILLAGE HALL MANAGEMENT COMMIThEE srATEMENT OF RECEIPTS AND PAYMENTS For the year ended 31 March 2025 Year ended 31.3.2025 Year ended 31.3.2024 5 Charltable artivlties - payments Booking Clerk Maintenance and equlpment replacements General Equipment replacements Government Grant Solar Panel New Floor Flre and Intruder alarm systems Central Heatin8 System Flre extingulshers New window Plumbln8 & Electrical Accessorles Tree Surgery Gas and electrlclty Insurance Contrart caretakers Cleanin8 and Jan5torial supplies Telephone, web charges and broadband Water Rates Administration, travel and website Christma5 Fair Licences and Performin8 Rights Peppercom rent to Parish Councll Independent Examlners Fees Events (Printing and Cash forxmas Raffle) High Interest Acc New Equipment New NEST Thermostats 10595 9716 2831 555 19 28158 419 761 2466 498 125 173 120 642 3LKI 5013 1797 7200 117 671 1783 7920 453 978 581 246 259 1322 671 469 350 545 350 675 501 159 Total 70354 34825 6 Related party transartions Durin8 the year, nobody wa5 reimbursed for expenses paid personally on behalf the charty.