DETLING VILLAGE HALL MANAGEMENT COMMITfEE REPORTS AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Reglstered Charlty No. 269784 DEfuNG VILLAGE HALL MANAGEMNET COMMITTEE LEGAL & ADMINisfRATIVE INFORMATION Charity name and number: Detling Willage Hall Management Commlttee Registered Charity number: 269784 Trustees/Members: Heather Baker-Anderson Charles Holman Bob Bushel Mike Denny Derek Lawren Steve Jubb Phil Nelson (Treasurer) Edward Rubie Ichalrmanl Jill Seymour Ann Spain Stephen West Booklng Clerk: Penny Day Caretakers: Mr and Mrs T Day Independent examlner: Timothy Fleck Woodcot Pilgrlm5 Way Detlin8 Kent ME14 3EX Prlnclpal Addres5: Detlin8 Villa8e Hall Pi18rims Way Detling Maidstone Kent ME14 3EY DEfLING VILLAGE HALL MANAGEMENT COMMirrEE Registered Chartty No. 269784 Chairman's Annuol Reportfor the year ended 31 March 2025 Achievements and performan￿ of the Charlty. l am pleased to report another satlsfactory year the Village Hall. Although there was greater demand for hire at the meetin8 room rather than the main hall, the overall level of the use of the premises was similar to last year. Income continued to be steady. and the chariW5 finance5 are healthy. It remains the Committee's intentioft to keep to lettlng rates agreed in 2022. for a5 long as possible. At the year end, the Management Committee conslsted of eleven members. 51x of whom represent l¢xal organ15atlon5. The Commlttee met bimonthly. at which reports were received from Treasurer, Booking Clerk, and Health and Safety Officer. Other a8enda Items relating to the efflcient running of the hall included use of the utilities, minor improvements and maintenance. The contracted-out Services of caretakn'ng and cleanin& and Booking Clerk are both operating satisfactorllv. To widen publlc awareness, we published The Story of Detllng Vlllage Hall" as an A5 pamphlet. An A5 flyer with a summary of the Halys facllities and contact details was also produce for general circulation. The Hall's website provides further details. and onllne or telephone enquirles are welcomed. Last year. my report referred to the submlssion of a bld for a solar panel installation. The bld was successful, the panels have been Installed, and power generatlon commenced In June 2024. The Installation included battery storage and an assoclated Ilnk to an Immersion heaterto provide domestic hot water. The energy generated15 reduclng both ourelertritity and gas bllls. When the batteries are fully char8ed, surplus power is exported to the Natlonal Grid. The premlses continues to be Snsured against all insurable rlsks, Includln8 flre, theft, and public liability. in accordance wlth requlrements of the Trust Deed. Following installatlon of the solar panels. both rebullding and contents valuations have been updated. The policy renewal on 30/05/2025 wlll be forthe following insured sums-Buildln8s £1.883,695: Contents and equipment £45,180. Upgrade5 undertaken duringthe year included improvements to the servery counter, further LED118htin8 upgrade5, and repairs to roof ver8es. A redecoration specificatlon has been prepared and tenders invited to a proposed project in 2025/26. Detlin