ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2023
ST MARY LEWISHAM YOUTH CENTRE
CHARITY REGISTRATION NUMBER 269465
Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF
ST MARY LEWISHAM YOUTH CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees' Report | 4 to 5 |
| Independent Examiner's Report on the Accounts | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9 to 15 |
ST MARY LEWISHAM YOUTH CENTRE
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 269465 START OF FINANCIAL YEAR 01 April 2022 END OF FINANCIAL YEAR 31 March 2023 TRUSTEES AT 31 MARCH 2023 Father S. Hall Julia Pring Sonia Stewart Paul Wynter Roy. Brown Julian Watson Amanda Jackson Appointed 4/9/22
The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.
LEGAL STATUS Unincorporated Charity GOVERNING INSTRUMENT Licence Dated 8th April 1975 REGISTRATION DATE 16 June 1975:Standard registration
OBJECTS
To help young people of both sexes, of all races and creeds, especially but not exclusively through their leisure time activities, so to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals and members of society.
CORRESPONDENCE ADDRESS St Mary's Centre Ladywell Road Lewisham London SE13 7UW BANKERS National Westminister Bank Plc Lewisham Branch 80 Lewisham High Street London SE13 5JJ INDEPENDENT EXAMINER Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF
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ST MARY LEWISHAM YOUTH CENTRE
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
OBJECTIVES AND ACTIVITIES
St Marys Youth Centre Lewisham was set up to advance the mental, physical and spiritual welfare of young people by letting facilities to different groups in the community. Our halls and meeting rooms are available for use by local groups and organisations and the rear and upstairs area of the centre is a secured separate area and is let out to a nursery. Due to the pandemic, the centre did not fully re-open until July 2021 for lettings and revenue was reduced for the start of the Financial Year and were in recovery. The centre lettings have now increased and we are now generating at profit. Risk assessments and safeguarding are reviewed annually for all regular users to confirm they are compliant and that they have up-to-date liability insurance in place. There has been no increase to rates over 2022/23 for one-off and regular users (including the nursery). The committee is very grateful for the many hours’ volunteers and our caretaker have spent making our centre the lively and vibrant community it is.
ACHIEVEMENT AND PERFORMANCE
Bookings are managed by a designated Trustee with the assistance of the Chair of Trustees who reviews all booking forms. Any regular agreements require sign-off by the Chair of Trustees once confirmation that Liability Insurance is in place and the Safeguarding Officer has confirmed all risk assessments and safeguarding policies are compliant.
We have a Schedule of Works in place for maintenance projects and have achieved a number of improvements and repairs over the 2022/23 financial year. This includes: Replacement of two broken blow heaters in the main hall with a more economical product which can also provide air conditioning. This leaves two remaining blow heaters which are scheduled to be replaced in the next financial year. The main hall has also had the high level lighting replaced with LED Energy Efficient lights installation. Cold water in the main toilets has been moved to the main water supply and a boiler has also been installed in the main toilets to provide hot water.
The number of maintenance which took place during this financial year, was paid for through our main bank account and not taken from the reserve fund and therefore we did not contribute to this fund over FY2022. With the balance of our bank account being better than expected at the end of FY2022, Trustees will be making a one-off transfer of funds into the reserve fund.
Trustees met 4 times over FY2022 one of these was the AGM and we welcomed one new Trustee.
Reporting Serious Incidents
The Trustees confirm that by signing below they have declared that there were no serious incidents or other matters relating to this charity over the financial period 2022 that should have been brought to the attention of the Charity Commission.
FINANCIAL REVIEW
Reserves policy
The Trustees' Financial Policies and Procedures document includes the set up of an extraordinary repair fund which is maintained for infrequent or major repairs such as roof repairs or re-pointing and major long term improvements and which also includes funds to cover the cost of items such as internal and external redecorations. Annual contributions are to be made to these funds in accordance with guidelines issued by the committee.
ST MARY LEWISHAM YOUTH CENTRE
TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2023
Going Concern
The Trustees consider the charity a going concern and the accounts have been prepared on that basis. The Charity's incoming resources were £92,374 for the year ended 31 March 2023. Expenditure directly related to the objects of the charity during the year was £57,432 . With a number of maintenance and upgrades paid from the main bank account no payment was made into the reserve account but with the balance of the bank account being better than expected at the end of 31 March 2023, the Trustees will make a one-off transfer of funds into the reserve fund which will show on the accounts in Q1 2024/25.
STRUCTURE GOVERNANCE AND MANAGEMENT
There are seven Trustees that sit on the Management Committee one being the Vicar of St Mary's Church. One Trustee manages the bookings which are overseen by the Chair. Another Trustee has been delegated the responsibility of risk assesment and safeguarding and who is also the designated safeguarding officer at St Mary's Church and approved by the Southwark Diocese. Another Trustee has the responsibility as Secretary to the Management Committee. We currently have two signatories required for payments and refunds one signatory being the Chair of Trustees and we do not take or provide any cash payments.
We have one part-time caretaker who cleans, opens and closes for the regular users and carrying out any overtime cover when required. This individual is retired and therefore we do not provide pension provision although we do process his tax and NI to HMRC from his pay.
FUTURE PLANS
There are further Schedule of Works planned for the next financial year which include the replacement of the Fire Doors in the main hall and the refurbishment of the main toilets. We are also looking to move the banking online to make payments in or out more efficient than the current system but needs to work with our financial policies on authorisation. Our Treasurer post is currently vacant due to the resignation of our last treasurer at the end of the last financial year and financials are currently being covered by Trustees, overseen by the Chair. We are actively trying to recruit a Treasurer to fill this voluntary post.
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ST 14ARY LEWISHAM YOUTH CEpiniE TRUSTEES. REPORT {contlTrued) FOR THE YEAR ENDED 31ST MARCM 2023 Ttee5. RespDn5ibifities The (harf(ies Act 201 k requirts the trust to prq)are fin£•al 5t&ement5 tr eh fv1anck whh prest$ a true and tsir VEW the state L ¥Fars rf the and the Surplus rfthe Cthaty lor that pwh)J. In preparng those financlal statements the trustees Ke requir8J to.. i) Sekct suitable xcoJnting P$ and appty theyn ccffiSsttfy ii) Make judgernwts and tstlrnHt that are rea5cm and pdt iii) epare financh?I statemeTrt5 (Xl the 9007g basts un5 fc s app}rle to presume that the trust WHI cts)twiue In extCe. TheTrusts a resprffjSIb fot keeping pr¢ver accryjntng rKwds, ¥¥hh dscbse wth r&iSable accuracy at any time the financwl pcstkn of the Chwtty. They are a&0 responsts for saftrJud9 the assets of the Chaity and ha)ce for tang reasonab steps ft the prevwtw and detectth of frd aTrd rther rUrity&s. I p4Jprove the att<hed st&amL rf rY$an£1 <twE5 baknce sheet and cffifrtn that I have made avarkbk all infOrMatn neressary *s prepwatkn. Approvèj by the Trustees on.... S¥ned LXI ther bthay by Trustee... Printal Nane.. JULIA f
ST MARY LEWISHAM YOUTH CENTRE
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
Report to the trustees/ members of St Mary Lewisham Youth Centre on the accounts for the year ended 31st March 2023.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
· to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF
Date: 16th May 2024
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ST MARY LEWISHAM YOUTH CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023
| Notes INCOME Donations & Legacies 3a Investment Income 3b Charitable Activities 3c TOTAL INCOMING RESOURCES EXPENSES Costs of Charitable Activities 4 NET INCOMING/(OUTGOING) RESOURCES Balances Brought Forward BALANCES CARRIED FORWARD RESOURCES EXPENDED NET MOVEMENT IN FUNDS TRANSFERS BETWEEN FUNDS |
Unrestricted Restricted Total Total Funds Funds 2022/23 2021/22 £ £ £ £ 91,543 - 91,543 62,575 16 - 16 0 815 - 815 - |
|---|---|
| 92,374 - 92,374 62,575 |
|
| 57,432 - 57,432 52,229 |
|
| 57,432 - 57,432 52,229 |
|
| 34,942 - 34,942 10,346 - - - - |
|
| 34,942 - 34,942 10,346 |
|
| 14,602 - 14,602 4,256 |
|
| 49,543 - 49,543 14,602 |
Movements on all reserves and all recognised gains and losses are shown above. All the organisation's operations are classed as continuing.
The notes form part of these financial statements, found on pages:-
9 to 15
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ST MARY LEWISHAM YOUTh CENTRE BALANCE SHE AS AT 31 MARCH 2023 Vnre5trictvJ Fund Re5trito Fund Total 3141a23 31-al2 N(te5 Tangib Asss Debtors & Prwaymer¢t5 Cash at bank and vi han 3,705 46,892 3.705 46.892 4,445 11,181 Totsi CvTrentAs5ets Credltor arnounts Farg due wthin one ye CUMRENT ASSETS 1,054 1,054 1,024 49.543 49,543 14,602 TOTAL ASSETS current 49,543 1460? Credito. arnwnts faling due In mtre than year NET ASSErs 49,543 49,543 14.602 FUND50FTHe CMARTré Gtta1 Fund5 Restrt fvnds 49,543 49,543 14,602 TOTAL FUNDS The Charftle5 Act 2011 requlrE5 theTrusree5 to prepe statan•ts ft)r fknancia year whrh gfve a true and falr vew of the st&e of affairs ofthe Trust and clthe surplus rftheTrust fv that . In preparing those flnancial Statements tbe Tnlste arÈ rured to'.- - Sdect suf(able a¢counting p(4rEs and fjpp them £$tent - Make judgements and estimates th& are reason) and prUdt - Prepare the financial StatffitS on the goin9 (¢cern basis unkss s apPrr1ate to presumethat thed)artiy sMII continue in $tCe. The Trustee5 are resp($ ler kping pr(vtr Kcojnting recS, whth dsthse wfch reasthab xcurary at any time the financh31 p05ic*)n OF the T¥usi and hence takthig rea$ stq)5 ts the pr£wtK)n and det¥tb)n olfraud and (ther Irregure$. Approv by the Trustees ..... SKJned on ther behaf by Tru$t........ Printed Nane..
ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.
Basis of preparation:
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Cash Flow Statement
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming Resources with Related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Volunteer Help
The value of any voluntary help received is not included in the accounts and is described in the Trustees' Report.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES (continued) Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Operating Leases
Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease.
Support Costs
Support costs include central functions and have been allocated to activity cost categories on a basis consisent with the use of the resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Furniture, Fixtures & Equipment
25%
There has been no change to the accounting polices (Variation rules and methods of accounting) since last year.
The Charity does not own a property but pays a peppercorn rent for the use of the centre.
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
2. TANGIBLE FIXED ASSETS
| Additions Cost At 1 April 2022 At 31 March 2023 Accumulated Depreciation At 1 April 2022 Charge for the Year At 31 March 2023 Net Book Value At 31 March 2023 At 1 April 2022 |
Furniture, Fixtures & Equipment Restricted Equipment 2022/23 £ £ £ 17,834 - 17,834 - - - |
|---|---|
| 17,834 - 17,834 |
|
| 17,834 - 17,834 - - - |
|
| 17,834 - 17,834 |
|
| - - - |
|
| - - - |
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st March 2023 : None 31st March 2022 : None
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
3. INCOMING RESOURCES
| 3. INCOMING RESOURCES | |
|---|---|
| Note c) Incoming from Charitable Activities a) Activities for Generating Funds Events Lettings Rents Reclaim bills Deposits Exclu b) Investment Income Interest Received Sundry Income Refunds & Repayments |
Unrestricted Restricted Total Total Funds Funds 2022/23 2021/22 £ £ £ £ 33,200 - 33,200 17,815 - - - - 46,005 - 46,005 18,615 2,238 - 2,238 5,395 10,100 - 10,100 9,200 - - - 11,550 |
| 91,543 - 91,543 62,575 |
|
| 16 - 16 0 |
|
| 16 - 16 0 |
|
| 565 - 565 - 250 - 250 - |
|
| 815 - 815 - |
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
4. RESOURCES EXPENDED
| 4. RESOURCES EXPENDED | |
|---|---|
| Note a) Charitable Activities Cleaning costs Insurance Costs Licences & Subscriptions Postage & Stationery Refuge & Sewerage Disposal Repairs & maintenance Salaries & Wages Security Costs Sundry Expenses Telephone Costs Utility Costs Refundable deposits Governance costs:- Independent Examiner Fee |
Unrestricted Restricted Total Total Funds Funds 2022/23 2021/22 £ £ £ £ 1,294 - 1,294 1,213 10,964 - 10,964 8,871 208 - 208 92 15 - 15 224 2,116 - 2,116 3,908 6,861 - 6,861 7,083 12,577 - 12,577 11,592 300 - 300 275 - - - 6,726 715 - 715 511 11,909 - 11,909 10,710 9,420 - 9,420 - 1,054 - 1,054 1,024 |
| 57,432 - 57,432 52,229 |
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
5. RESTRICTED FUNDS
The Charity held no Restricted Funds during this or the previous financial period.
6. INVESTMENTS
The Charity held no investment assets during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| 7. CASH AT BANK AND IN HAND | ||||
|---|---|---|---|---|
| Unrestricted Restricted |
Total | Total | ||
| Funds Funds |
31-Mar-23 | 31-Mar-22 | ||
| £ £ |
£ | £ | ||
| Current Account | 43,334 | - | 43,334 | 7,639 |
| Business Reserve A/c | 3,558 | - | 3,558 | 3,542 |
| 46,892 | - | 46,892 | 11,181 | |
| 8. DEBTORS AND PREPAYMENTS | ||||
| Unrestricted Restricted |
Total | Total | ||
| Funds Funds |
31-Mar-23 | 31-Mar-22 | ||
| £ £ |
£ | £ | ||
| Sundry Debtors-Other | 2,055 | - | 2,055 | 2,705 |
| Sundry Debtors-ACCI | - | - | - | 90 |
| Sundry Debtors-Village Rent | 1,650 | - | 1,650 | 1,650 |
| 3,705 | - | 3,705 | 4,445 | |
| 9. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Unrestricted Restricted |
Total | Total | ||
| Funds Funds |
31-Mar-23 | 31-Mar-22 | ||
| £ £ |
£ | £ | ||
| Independent Examiner's Fee | 1,054 | - | 1,054 | 1,024 |
| 1,054 | - | 1,054 | 1,024 |
This page does not form part of the statutory financial statements
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ST MARY LEWISHAM YOUTH CENTRE
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The Charity held no long term liabilities during this or the previous financial period.
11. STAFF COSTS AND NUMBERS
| TOTAL 2022/23 £ Gross Wages & Salaries 11,801 Employer's National Insurance Costs 392 Pension Contributions - 12,193 Average number of employees who were engaged in each of the following activities: TOTAL 2022/23 Charitable Activities - Management & Administration 1 1 |
TOTAL 2021/22 £ 11,592 379 - |
|---|---|
| 11,971 | |
| TOTAL 2021/22 - 1 |
|
| 1 |
The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2021/22- None)
12. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2021/22- None)
13. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
14. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
15. PUBLIC BENEFIT
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
This page does not form part of the statutory financial statements
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