## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** ## **ST MARY LEWISHAM YOUTH CENTRE** ## **CHARITY REGISTRATION NUMBER 269465** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF ## **ST MARY LEWISHAM YOUTH CENTRE** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ||**Page**| |---|---| |**Legal and Administrative Information**|3| |**Trustees' Report**|4 to 5| |**Independent Examiner's Report on the Accounts**|6| |**Statement of Financial Activities**|7| |**Balance Sheet**|8| |**Notes to the Accounts**|9 to 15| ## **ST MARY LEWISHAM YOUTH CENTRE** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 269465 **START OF FINANCIAL YEAR** 01 April 2022 **END OF FINANCIAL YEAR** 31 March 2023 **TRUSTEES AT 31 MARCH 2023** Father S. Hall Julia Pring Sonia Stewart Paul Wynter Roy. Brown Julian Watson Amanda Jackson Appointed 4/9/22 The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. **LEGAL STATUS** Unincorporated Charity **GOVERNING INSTRUMENT** Licence Dated 8th April 1975 **REGISTRATION DATE** 16 June 1975:Standard registration ## **OBJECTS** To help young people of both sexes, of all races and creeds, especially but not exclusively through their leisure time activities, so to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals and members of society. **CORRESPONDENCE ADDRESS** St Mary's Centre Ladywell Road Lewisham London SE13 7UW **BANKERS** National Westminister Bank Plc Lewisham Branch 80 Lewisham High Street London SE13 5JJ **INDEPENDENT EXAMINER** Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023** ## **OBJECTIVES AND ACTIVITIES** St Marys Youth Centre Lewisham was set up to advance the mental, physical and spiritual welfare of young people by letting facilities to different groups in the community. Our halls and meeting rooms are available for use by local groups and organisations and the rear and upstairs area of the centre is a secured separate area and is let out to a nursery. Due to the pandemic, the centre did not fully re-open until July 2021 for lettings and revenue was reduced for the start of the Financial Year and were in recovery. The centre lettings have now increased and we are now generating at profit. Risk assessments and safeguarding are reviewed annually for all regular users to confirm they are compliant and that they have up-to-date liability insurance in place. There has been no increase to rates over 2022/23 for one-off and regular users (including the nursery). The committee is very grateful for the many hours’ volunteers and our caretaker have spent making our centre the lively and vibrant community it is. ## **ACHIEVEMENT AND PERFORMANCE** Bookings are managed by a designated Trustee with the assistance of the Chair of Trustees who reviews all booking forms. Any regular agreements require sign-off by the Chair of Trustees once confirmation that Liability Insurance is in place and the Safeguarding Officer has confirmed all risk assessments and safeguarding policies are compliant. We have a Schedule of Works in place for maintenance projects and have achieved a number of improvements and repairs over the 2022/23 financial year. This includes: Replacement of two broken blow heaters in the main hall with a more economical product which can also provide air conditioning. This leaves two remaining blow heaters which are scheduled to be replaced in the next financial year. The main hall has also had the high level lighting replaced with LED Energy Efficient lights installation. Cold water in the main toilets has been moved to the main water supply and a boiler has also been installed in the main toilets to provide hot water. The number of maintenance which took place during this financial year, was paid for through our main bank account and not taken from the reserve fund and therefore we did not contribute to this fund over FY2022. With the balance of our bank account being better than expected at the end of FY2022, Trustees will be making a one-off transfer of funds into the reserve fund. Trustees met 4 times over FY2022 one of these was the AGM and we welcomed one new Trustee. ## **Reporting Serious Incidents** The Trustees confirm that by signing below they have declared that there were no serious incidents or other matters relating to this charity over the financial period 2022 that should have been brought to the attention of the Charity Commission. ## **FINANCIAL REVIEW** ## **Reserves policy** The Trustees' Financial Policies and Procedures document includes the set up of an extraordinary repair fund which is maintained for infrequent or major repairs such as roof repairs or re-pointing and major long term improvements and which also includes funds to cover the cost of items such as internal and external redecorations. Annual contributions are to be made to these funds in accordance with guidelines issued by the committee. ## **ST MARY LEWISHAM YOUTH CENTRE** ## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **Going Concern** The Trustees consider the charity a going concern and the accounts have been prepared on that basis. The Charity's incoming resources were **£92,374** for the year ended 31 March 2023. Expenditure directly related to the objects of the charity during the year was **£57,432** . With a number of maintenance and upgrades paid from the main bank account no payment was made into the reserve account but with the balance of the bank account being better than expected at the end of 31 March 2023, the Trustees will make a one-off transfer of funds into the reserve fund which will show on the accounts in Q1 2024/25. ## **STRUCTURE GOVERNANCE AND MANAGEMENT** There are seven Trustees that sit on the Management Committee one being the Vicar of St Mary's Church. One Trustee manages the bookings which are overseen by the Chair. Another Trustee has been delegated the responsibility of risk assesment and safeguarding and who is also the designated safeguarding officer at St Mary's Church and approved by the Southwark Diocese. Another Trustee has the responsibility as Secretary to the Management Committee. We currently have two signatories required for payments and refunds one signatory being the Chair of Trustees and we do not take or provide any cash payments. We have one part-time caretaker who cleans, opens and closes for the regular users and carrying out any overtime cover when required. This individual is retired and therefore we do not provide pension provision although we do process his tax and NI to HMRC from his pay. ## **FUTURE PLANS** There are further Schedule of Works planned for the next financial year which include the replacement of the Fire Doors in the main hall and the refurbishment of the main toilets. We are also looking to move the banking online to make payments in or out more efficient than the current system but needs to work with our financial policies on authorisation. Our Treasurer post is currently vacant due to the resignation of our last treasurer at the end of the last financial year and financials are currently being covered by Trustees, overseen by the Chair. We are actively trying to recruit a Treasurer to fill this voluntary post. 4 ST 14ARY LEWISHAM YOUTH CEpiniE TRUSTEES. REPORT {contlTrued) FOR THE YEAR ENDED 31ST MARCM 2023 T￿￿tee5. RespDn5ibifities The (harf(ies Act 201 k requirts the trust* to prq)are fin￿£•al 5t&ement5 tr e￿h fv1anck￿ wh￿h pres￿t$ a true and tsir VEW the state L* ¥Fars rf the and the Surplus rfthe Cthaty lor that pwh)J. In preparng those financlal statements the trustees Ke requir8J to.. i) Sekct suitable xcoJnting P￿￿￿$ and appty theyn ccffiSst￿tfy ii) Make judgernwts and tstlrnHt￿ that are rea5cm￿￿ and p￿d￿t iii) ￿epare financh?I statemeTrt5 (Xl the 9007g basts un￿5 fc s ￿app￿￿}rl￿e to presume that the trust WHI cts)twiue In ex*t￿Ce. TheTrust*s a￿ resprffjSIb￿ fot keeping pr¢ver accryjntng rKwds, ¥¥h￿h dscbse wth r&iS￿able accuracy at any time the financwl pcstkn of the Chwtty. They are a&0 responsts￿ for saftrJu*d￿9 the assets of the Chaity and ha)ce for ta￿ng reasonab￿ steps ft* the prevwtw and detectth￿ of fr￿d aTrd rther ￿r￿U￿rity&s. I p4Jprove the att**INCOME**
Donations & Legacies
**3a**
Investment Income
**3b**
Charitable Activities
**3c**
**TOTAL INCOMING RESOURCES**
**EXPENSES**
Costs of Charitable Activities
**4**
**NET INCOMING/(OUTGOING) RESOURCES**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**RESOURCES EXPENDED**
**NET MOVEMENT IN FUNDS**
**TRANSFERS BETWEEN FUNDS**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
91,543
-
91,543
62,575
16
-
16
0
815
-
815
-| |---|---| ||**92,374**
**-**
**92,374**
**62,575**| ||57,432
-
57,432
52,229| ||**57,432**
**-**
**57,432**
**52,229**| ||| ||**34,942**
**-**
**34,942**
**10,346**
-
-
-
-| ||**34,942**
**-**
**34,942**
**10,346**| ||14,602
-
14,602
4,256| ||**49,543**
**-**
**49,543**
**14,602**| Movements on all reserves and all recognised gains and losses are shown above. All the organisation's operations are classed as continuing. The notes form part of these financial statements, found on pages:- 9 to 15 7 ST MARY LEWISHAM YOUTh CENTRE BALANCE SHE AS AT 31 MARCH 2023 Vnre5trictvJ Fund Re5trito Fund Total 3141a￿23 31-￿a￿l2 N(te5 Tangib￿ Ass*s Debtors & Prwaymer¢t5 Cash at bank and vi han 3,705 46,892 3.705 46.892 4,445 11,181 Totsi CvTrentAs5ets Credltor* arnounts Far￿g due wthin one ye CUMRENT ASSETS 1,054 1,054 1,024 49.543 49,543 14,602 TOTAL ASSETS current 49,543 1460? Credito￿. arnwnts faling due In mtre than year NET ASSErs 49,543 49,543 14.602 FUND50FTHe CMARTré G￿tta1 Fund5 Restr￿t￿ fvnds 49,543 49,543 14,602 TOTAL FUNDS The Charftle5 Act 2011 requlrE5 theTrusree5 to prep￿e statan•ts ft)r fknancia year whrh gfve a true and falr vew of the st&e of affairs ofthe Trust and clthe surplus rftheTrust fv that ￿. In preparing those flnancial Statements tbe Tnlste￿ arÈ r￿ured to'.- - Sdect suf(able a¢counting p(4rEs and fjpp￿ them £￿$￿tent - Make judgements and estimates th& are reason*)￿ and prUd￿t - Prepare the financial Stat￿ffitS on the goin9 (¢￿cern basis unkss ￿ s ￿apPr￿r1ate to presumethat thed)artiy sMII continue in ￿$t￿Ce. The Trustee5 are resp(￿$￿￿ ler k*ping pr(vtr Kcojnting rec￿￿S, whth dsthse wfch reasthab￿ xcurary at any time the financh31 p05ic*)n OF the T¥usi and hence takthig rea$￿￿ stq)5 ts the pr£wtK)n and det¥tb)n olfraud and (ther Irregu￿r￿e$. Approv￿ by the Trustees ..... SKJned on ther behaf by Tru$t￿........ Printed Nane.. ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. ACCOUNTING POLICIES** The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year. ## **Basis of preparation:** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Cash Flow Statement** The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement. ## **Recognition of Incoming Resources** These are included in the Statement of Financial Activities (SOFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. ## **Incoming Resources with Related expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. ## **Grants and Donations** Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## **Contractual Income and Performance Related Grants** This is only included in the SOFA once the related goods or services has been delivered. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts and is described in the Trustees' Report. ## **Donated Services and Facilities** These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## **Investment Income** This is included in the accounts when receivable. ## **Investment Gains and Losses** This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. This page does not form part of the statutory financial statements 9 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. ACCOUNTING POLICIES (continued) Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## **Governance Costs** Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters. ## **Grants with Performance Conditions** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## **Grants Payable without Performance Conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## **Operating Leases** Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease. ## **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consisent with the use of the resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## **Fixed Assets** Fixed Assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt. ## **Depreciation Expense** Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows: Furniture, Fixtures & Equipment 25% There has been no change to the accounting polices (Variation rules and methods of accounting) since last year. The Charity does not own a property but pays a peppercorn rent for the use of the centre. This page does not form part of the statutory financial statements 10 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **2. TANGIBLE FIXED ASSETS** |Additions
**Cost**
At 1 April 2022
At 31 March 2023
**Accumulated Depreciation**
At 1 April 2022
Charge for the Year
At 31 March 2023
**Net Book Value**
At 31 March 2023
At 1 April 2022|Furniture,
Fixtures &
Equipment
Restricted
Equipment
**2022/23**
£
£
£
17,834
-
17,834
-
-
-| |---|---| ||17,834
-
17,834| ||17,834
-
17,834
-
-
-| ||17,834
-
17,834| ||| ||**-**
**-**
**-**| ||-
-
-| The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None 31st March 2022 : None This page does not form part of the statutory financial statements 11 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **3. INCOMING RESOURCES** |**3. INCOMING RESOURCES**|| |---|---| |Note
**c) Incoming from Charitable Activities**
**a) Activities for Generating Funds**
Events
Lettings
Rents
Reclaim bills
Deposits
Exclu
**b) Investment Income**
Interest Received
Sundry Income
Refunds & Repayments|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
33,200
-
33,200
17,815
-
-
-
-
46,005
-
46,005
18,615
2,238
-
2,238
5,395
10,100
-
10,100
9,200
-
-
-
11,550| ||**91,543**
**-**
**91,543**
**62,575**| ||16
-
16
0| ||**16**
**-**
**16**
**0**| ||565
-
565
-
250
-
250
-| ||**815**
**-**
**815**
**-**| This page does not form part of the statutory financial statements 12 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **4. RESOURCES EXPENDED** |**4. RESOURCES EXPENDED**|| |---|---| |Note
**a) Charitable Activities**
Cleaning costs
Insurance Costs
Licences & Subscriptions
Postage & Stationery
Refuge & Sewerage Disposal
Repairs & maintenance
Salaries & Wages
Security Costs
Sundry Expenses
Telephone Costs
Utility Costs
Refundable deposits
**Governance costs:-**
Independent Examiner Fee|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
1,294
-
1,294
1,213
10,964
-
10,964
8,871
208
-
208
92
15
-
15
224
2,116
-
2,116
3,908
6,861
-
6,861
7,083
12,577
-
12,577
11,592
300
-
300
275
-
-
-
6,726
715
-
715
511
11,909
-
11,909
10,710
9,420
-
9,420
-
1,054
-
1,054
1,024| ||**57,432**
**-**
**57,432**
**52,229**| This page does not form part of the statutory financial statements 13 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **5. RESTRICTED FUNDS** The Charity held no Restricted Funds during this or the previous financial period. ## **6. INVESTMENTS** The Charity held no investment assets during this or the previous financial period. ## **7. CASH AT BANK AND IN HAND** |**7. CASH AT BANK AND IN HAND**||||| |---|---|---|---|---| ||Unrestricted
Restricted||**Total**|**Total**| ||Funds
Funds||**31-Mar-23**|**31-Mar-22**| ||£
£||**£**|**£**| |Current Account|43,334|-|43,334|7,639| |Business Reserve A/c|3,558|-|3,558|3,542| ||**46,892**|**-**|**46,892**|**11,181**| |**8. DEBTORS AND PREPAYMENTS**||||| ||Unrestricted
Restricted||**Total**|**Total**| ||Funds
Funds||**31-Mar-23**|**31-Mar-22**| ||£
£||**£**|**£**| |Sundry Debtors-Other|2,055|-|2,055|2,705| |Sundry Debtors-ACCI|-|-|-|90| |Sundry Debtors-Village Rent|1,650|-|1,650|1,650| ||**3,705**|**-**|**3,705**|**4,445**| |**9. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| ||Unrestricted
Restricted||**Total**|**Total**| ||Funds
Funds||**31-Mar-23**|**31-Mar-22**| ||£
£||**£**|**£**| |Independent Examiner's Fee|1,054|-|1,054|1,024| ||**1,054**|**-**|**1,054**|**1,024**| This page does not form part of the statutory financial statements 14 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** The Charity held no long term liabilities during this or the previous financial period. ## **11. STAFF COSTS AND NUMBERS** |**TOTAL**
**2022/23**
**£**
Gross Wages & Salaries
11,801
Employer's National Insurance Costs
392
Pension Contributions
-
**12,193**
Average number of employees who were engaged in each of the following activities:
**TOTAL**
**2022/23**
Charitable Activities
-
Management & Administration
1
**1**|**TOTAL**
**2021/22**
**£**
11,592
379
-| |---|---| ||**11,971**| ||**TOTAL**
**2021/22**
-
1| ||**1**| The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2021/22- None) ## **12. TRUSTEES AND OTHER RELATED PARTIES** No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2021/22- None) ## **13. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **14. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **15. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. This page does not form part of the statutory financial statements 15