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CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION ANNUAL REPORT 1st August 2024 – 31st July 2025

www.charitycommission.gov.uk (Charity number 268885) Claygate Primary School, Foley Road, Claygate, Esher, KT10 0NB

CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION

ANNUAL REPORT 1st August 2024 – 31st July 2025

Report of the trustees for the year ended 31st July 2025

The trustees of Claygate Primary School Parents’ Association present their annual report and financial statements of the charity for the year ended 31st July 2025.

Trustees - outgoing

Chair: Emily Tye (appointed 1 July 2022) Treasurer: Lee Wateridge (appointed 9 October 2022) Secretary: Natasha Schoeler (appointed 1 September 2022)

The above stood for re-election at the AGM on 27 September 2024 and were appointed by a majority vote. They are not standing for re-election at the 2025 AGM.

Trustees – incoming

Co-Chair: Eleanor Gough (appointed 23 May 2025) Co-Chair: Lucy Pencavel (appointed 23 May 2025) Treasurer: Sarah Kelly (appointed 23 May 2025) Secretary: Rebecca Douglas (appointed 23 May 2025)

The above were co-opted during the 24/25 year and are standing for election at the 2025 AGM.

Bank

The charity holds two bank accounts with Barclays Bank UK PLC. The governing document requires two of the four trustees to authorise all bank payments.

Structure, Governance, & Management

Type of governing document
Constitution adopted 24th October 1974, last amended 27[th] September 2024
How is the charity constituted
Unincorporated association
Trustee selection methods
Trustees are appointed or reappointed annually

Overview

The Claygate Primary School Parents’ Association (PA) was originally set up in the 1970’s to fund and manage the running of the original swimming pool. Since then, the role of the PA and scope of its fundraising has broadened significantly, making a valuable contribution to the school, both financially and through the support it provides to the school community as a whole.

During the year ending 31st July 2025 the PA raised an amazing £42,369 before expenses! This really is a huge achievement, and we would like to thank everyone involved for their support, help and contributions, including our local business partners who continue to donate so generously.

This report sets out the details of our fundraising activities and events, and also provides details on how the money has been spent.

Event Fundraising

Following on from the success of the previous year we were delighted to be able to run a full calendar of events, providing enjoyment for the school community and raising valuable funds. These included the Christmas Bazaar, Quiz Night, Fun Run, Comedy night, Summer Party, and the welcome return of the Summer Festival.

Ongoing Regular Income

As well as profits raised from these focused activities, the PA has regular income from the sale of new nearly new school uniforms, and the weekly cake stalls.

In addition to this, the PA has received donations through fundraising partners including Elmbridge Lottery, Asda Cashpot, Easyfundraising, & My Nametags. Thanks to the dedication of those involved in publicising each of these partners, these activities provide valuable contributions to PA funds and this year we generated £871 in donations.

The weekly cake sales, led by the class reps and parents, continue to be a popular activity with £3,650 raised (excluding the year 6 sales). The classes receive 50% of the proceeds from their sales which leads to some great conversations in the classroom about how they should spend this. Thanks to everyone who baked, bought, wrapped and served.

Our nearly new uniform sales have proved even more popular this year and the team have raised £1,343, a 40% increase on last year.

Donations given

In the main, the PA funds are for the ‘extras’ that are not funded by the school budget and regular discussions take place with the Head Teacher, Sandra Cunningham, to ensure the PA funding is spent in ways that will benefit all children across all areas of the school and curriculum.

It is very rewarding for all involved to see the children benefitting from the new resources and equipment that the PA funding has supported, and these have included:

ELSA books / book stands / picture frames, Year 1 rugs
Signs for playground zones, display boards for Maths, Makaton board
Boomwhackers & Egg maracas
Bug houses
Headphones
Table for top field, tabletop games, outdoor beanbags
Reading area sofa / beanbags
EYFS fencing and outdoor equipment

In addition, and as committed in the previous report, the PA has provided £4,960 to support with the improvement of the field.

Fundraising for the Trim Trail

Following discussions early this year with the Head Teacher, Sandra Cunningham, it was agreed that the fundraising priority would be for a new Trim Trail as the current one was determined to be beyond end of life.

The team actively marketed both the Summer Party and the Summer Festival as Trim Trail fundraisers, and also diverted all other funds towards this. At the end of the school year we were delighted to be able to transfer £15,465 for this important initiative.

Statement on Reserves

The charity feels it is appropriate to use most of any funds raised reasonably promptly inline with the charity’s aims, subject to the provision of a wishlist from the school.

However, to ensure the charity can fund its ongoing liabilities for up to a year without any reliance on income, and to be able to support upfront payments for fundraising activities, the trustees have set a target reserve figure of £4,000.

At 31[st] July 2025 the charity funds totalled £4,290.

Links with Local Business

The school and PA has always been very well supported by both residents and businesses and this year has been no exception. Many of the local shops are very generous with their donations of raffle prizes and auction items, and many lined up to support our flagship events.

Trustees personal note

The outgoing trustees would like to thank everyone involved in the charities work over the past three years for their support and dedication which has resulted in over £90,000 of funding being provided to the school.

They would also like to thank the new trustees that are standing for election for their commitment to ensuring the charity can continue to make a valuable contribution to Claygate Primary School.

The Future

The PA benefits from excellent relations with the school, including staff and governors. This, and the tremendous support from parents and friends, contributes to a very positive and happy learning environment for the children.

The PA’s aim to continue to organise successful events for the enjoyment of both children and adults, and to explore new ways of fundraising. We seek to also ensure regular and effective communication and provide information to new parents on the activities and involvement of the Parents’ Association.

Emily Tye

Claygate Primary School Parents’ Association, Chair