# **CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION ANNUAL REPORT 1st August 2024 – 31st July 2025**
www.charitycommission.gov.uk (Charity number 268885) Claygate Primary School, Foley Road, Claygate, Esher, KT10 0NB
## **CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION**
## **ANNUAL REPORT 1st August 2024 – 31st July 2025**
## **Report of the trustees for the year ended 31st July 2025**
The trustees of Claygate Primary School Parents’ Association present their annual report and financial statements of the charity for the year ended 31st July 2025.
## **Trustees - outgoing**
Chair: Emily Tye (appointed 1 July 2022) Treasurer: Lee Wateridge (appointed 9 October 2022) Secretary: Natasha Schoeler (appointed 1 September 2022)
The above stood for re-election at the AGM on 27 September 2024 and were appointed by a majority vote. They are not standing for re-election at the 2025 AGM.
## **Trustees – incoming**
Co-Chair: Eleanor Gough (appointed 23 May 2025) Co-Chair: Lucy Pencavel (appointed 23 May 2025) Treasurer: Sarah Kelly (appointed 23 May 2025) Secretary: Rebecca Douglas (appointed 23 May 2025)
The above were co-opted during the 24/25 year and are standing for election at the 2025 AGM.
## **Bank**
The charity holds two bank accounts with Barclays Bank UK PLC. The governing document requires two of the four trustees to authorise all bank payments.
## **Structure, Governance, & Management**
- Type of governing document
- Constitution adopted 24th October 1974, last amended 27[th] September 2024
- How is the charity constituted
- Unincorporated association
- Trustee selection methods
- Trustees are appointed or reappointed annually
## **Overview**
The Claygate Primary School Parents’ Association (PA) was originally set up in the 1970’s to fund and manage the running of the original swimming pool. Since then, the role of the PA and scope of its fundraising has broadened significantly, making a valuable contribution to the school, both financially and through the support it provides to the school community as a whole.
During the year ending 31st July 2025 the PA raised an amazing £42,369 before expenses! This really is a huge achievement, and we would like to thank everyone involved for their support, help and contributions, including our local business partners who continue to donate so generously.
This report sets out the details of our fundraising activities and events, and also provides details on how the money has been spent.
## **Event Fundraising**
Following on from the success of the previous year we were delighted to be able to run a full calendar of events, providing enjoyment for the school community and raising valuable funds. These included the Christmas Bazaar, Quiz Night, Fun Run, Comedy night, Summer Party, and the welcome return of the Summer Festival.
## **Ongoing Regular Income**
As well as profits raised from these focused activities, the PA has regular income from the sale of new nearly new school uniforms, and the weekly cake stalls.
In addition to this, the PA has received donations through fundraising partners including Elmbridge Lottery, Asda Cashpot, Easyfundraising, & My Nametags. Thanks to the dedication of those involved in publicising each of these partners, these activities provide valuable contributions to PA funds and this year we generated £871 in donations.
The weekly cake sales, led by the class reps and parents, continue to be a popular activity with £3,650 raised (excluding the year 6 sales). The classes receive 50% of the proceeds from their sales which leads to some great conversations in the classroom about how they should spend this. Thanks to everyone who baked, bought, wrapped and served.
Our nearly new uniform sales have proved even more popular this year and the team have raised £1,343, a 40% increase on last year.
## **Donations given**
In the main, the PA funds are for the ‘extras’ that are not funded by the school budget and regular discussions take place with the Head Teacher, Sandra Cunningham, to ensure the PA funding is spent in ways that will benefit all children across all areas of the school and curriculum.
It is very rewarding for all involved to see the children benefitting from the new resources and equipment that the PA funding has supported, and these have included:
- ELSA books / book stands / picture frames, Year 1 rugs
- Signs for playground zones, display boards for Maths, Makaton board
- Boomwhackers & Egg maracas
- Bug houses
- Headphones
- Table for top field, tabletop games, outdoor beanbags
- Reading area sofa / beanbags
- EYFS fencing and outdoor equipment
In addition, and as committed in the previous report, the PA has provided £4,960 to support with the improvement of the field.
## **Fundraising for the Trim Trail**
Following discussions early this year with the Head Teacher, Sandra Cunningham, it was agreed that the fundraising priority would be for a new Trim Trail as the current one was determined to be beyond end of life.
The team actively marketed both the Summer Party and the Summer Festival as Trim Trail fundraisers, and also diverted all other funds towards this. At the end of the school year we were delighted to be able to transfer £15,465 for this important initiative.
## **Statement on Reserves**
The charity feels it is appropriate to use most of any funds raised reasonably promptly inline with the charity’s aims, subject to the provision of a wishlist from the school.
However, to ensure the charity can fund its ongoing liabilities for up to a year without any reliance on income, and to be able to support upfront payments for fundraising activities, the trustees have set a target reserve figure of £4,000.
At 31[st] July 2025 the charity funds totalled £4,290.
## **Links with Local Business**
The school and PA has always been very well supported by both residents and businesses and this year has been no exception. Many of the local shops are very generous with their donations of raffle prizes and auction items, and many lined up to support our flagship events.
## **Trustees personal note**
The outgoing trustees would like to thank everyone involved in the charities work over the past three years for their support and dedication which has resulted in over £90,000 of funding being provided to the school.
They would also like to thank the new trustees that are standing for election for their commitment to ensuring the charity can continue to make a valuable contribution to Claygate Primary School.
## **The Future**
The PA benefits from excellent relations with the school, including staff and governors. This, and the tremendous support from parents and friends, contributes to a very positive and happy learning environment for the children.
The PA’s aim to continue to organise successful events for the enjoyment of both children and adults, and to explore new ways of fundraising. We seek to also ensure regular and effective communication and provide information to new parents on the activities and involvement of the Parents’ Association.
_**Emily Tye**_
Claygate Primary School Parents’ Association, Chair
## **Claygate Primary School Parents' Association**
## **Financial Summary - By Activity**
## **1st August 2024 to 31st July 2025**
|**Fundraising**
Fun Runs
Christmas cards
Spooky Disco
Christmas Bazaar
Christmas Raffle
Christmas Hamper Auction
Christmas Cocktail Party
Donations to the PA
Cake stalls
Second hand uniform sales
Second hand book sales
Pumpkin Competition
Quiz night
Comedy night
Summer party
Summer festival
Class group fundraisers
Year 6 Leavers Activities
CPS Enterprise day
Bank interest
**Total Funds raised**
**Donations and Operating Expenses**
Donations to school
Donations to classrooms (cake sales)
Donations to classrooms (fundraisers)
Staff Appreciation activities
Funded activities - Year 6 leavers party
Operating expenses
**Total expenditure and donations to school**
Net receipts/payments|**2024/2025**
**£**
1,142
673
1,097
4,844
859
1,832
14
871
3,650
1,343
121
-
434
325
5,078
3,309
162
808
33
119
**26,714**
29,456
1,785
-
395
-
1,813
**33,449**
**(6,735)**|**2023/2024**
**£**
**Notes**
1,118
572
1,050
2,516
639
1,208
(6)
1,584
3,204
953
-
(10)
649
-
4,960
-
431
35
_Note 2_
27
_Note 1_
86
**19,015**
19,591
1,123
210
719
990
_Note 2_
1,590
**24,223**
**(5,208)**|
|---|---|---|
## **Notes**
1 - CPS activity using PA card readers
2 - Accounting methodolgy for Year 6 activities changed to profit and loss
## **Claygate Primary School Parents' Association**
## **Financial Summary - Receipts and Payments**
## **1st August 2024 to 31st July 2025**
|**Receipts**
Fundraising Activities
Donations Received
Bank interest
**Total Funds raised**
**Payments**
Cost of Fundraising Activities
Card transaction merchant fees
Insurance
Accounting software
Miscellaneous Expenses
Donations to Claygate Primary School
Staff Appreciation activities
Year 6 leavers activities
**Total expenditure and donations to school**
Net receipts/payments|**2024/2025**
**£**
42,250
-
119
**42,369**
13,888
411
162
439
801
31,241
395
1,767
**49,104**
**(6,735)**|**2023/2024**
**£**
**Notes**
30,284
494
86
**30,864**
11,849
292
153
374
771
20,924
719
990
_Note 1_
**36,072**
**(5,208)**|
|---|---|---|
## **Notes**
1 - Accounting methodolgy for Year 6 activities changed
## **Claygate Primary School Parents' Association**
## **Donations and funded activities**
## **1st August 2024 to 31st July 2025**
|**Donations and funded activities**
**1st August 2024 to 31st July 2025**||
|---|---|
|**Donations to school**
Wishlist Nov 2024 - Bug houses, headphones, signs, instruments, etc
Wishlist Feb 2025 - Outdoor equipment, reading area seating, etc
Contribution to school field
Enterprise day income
Trim Trail funding
Cake sale funds to classrooms
Staff appreciation activities
**Total donations to school**|**£**
4,494
4,504
4,960
33
15,465
1,785
395|
||**31,636**|
## **Claygate Primary School Parents' Association**
## **Summary Fund Account**
## **1st August 2024 to 31st July 2025**
## **PA cash fund balance at 1 August 2024**
|Savings
Current
PayPal
Undeposited funds
Floats
Funds raised during the year
PA donations and expenses
**PA cash fund balance at 31 July 2025**
Savings
Current
PayPal
Undeposited funds
Floats|10,491
500
-
4
30|
|---|---|
||11,025|
||42,369
49,104
3,800
425
-
35
30|
||4,290|
**CLAYGATE COUNTY SCHOOLS PARENTS ASSOCIATION**
**268885**
**CC16a**
## **Receipts and payments accounts**
|**For the period**
**from**|01-Aug-24|**To**|31-Jul-25|
|---|---|---|---|
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
FundraisingActivities|**42,250**||**-**||**-**||**42,250**||**30,284**|
|Donations Received|**-**||**-**||**-**||**-**||**494**|
|Bank Interest|**119**||**-**||**-**||**119**||**86**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**42,369**||**-**||**-**||**42,369**||**30,864**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**30,864**|
|||||||||||
|
Cost of FundraisingActivities|**13,888**||**-**||**-**||**13,888**||**11,849**|
|Card transaction merchant fees|**411**||**-**||**-**||**411**||**292**|
|Insurance|**162**||**-**||**-**||**162**||**153**|
|Accountingsoftware|**439**||**-**||**-**||**439**||**374**|
|Miscellaneous Expenses|**801**||**-**||**-**||**801**||**771**|
|Donations to Claygate PrimarySchool|**31,241**||**-**||**-**||**31,241**||**20,924**|
|Staff Appreciation Activities|**395**||**-**||**-**||**395**||**719**|
|Year 6 leavers activities|**1,767**||**-**||**-**||**1,767**||**990**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**49,104**||**-**||**-**||**49,104**||**36,072**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**36,072**|
|||||||||||
||**- 6,735**||||||||**- 5,208**|
||**-**||||||||**-**|
||**11,025**||||||||**16,233**|
||**4,290**||||||||**11,025**|
## **Section B Statement of assets and liabilities at the end of the period**
|CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
Barclays accounts
Cash floats
Undeposited cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))|**Unrestricted**
**funds**
**to nearest £**
**4,225**
**30**
**35**
**4,290**
OK|02/11/2025
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
LeeWateridge|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||LeeWateridge||
|||||
CCXX R2 accounts (SS)
02/11/2025
2
|ffi|CHARITY COMMISSION
FORTNGLANDANDWATTS
lndependentexaminer's
rton the
accoun|CHARITY COMMISSION
FORTNGLANDANDWATTS
lndependentexaminer's
rton the
accoun|
|---|---|---|
|SectionA|lndependent Examiner's Report||
|Reportto the trustees||ClaygatePrimarySchoolParents' Association|
|Onaccountsforthe year||31't Juty 2025
Gharityno
268885|
||ended|(ifany)|
|Set|outonpages|1to8|
|||Ireport to thetrustees onmyexaminationoftheaccounts oftheabove|
|||charity("theTrust") fortheyearended31"1July2025.|
|Responsibilitiesand||As thecharity's trustees, youareresponsible forthepreparationofthe|
|basisof report||accounts in accordance withtherequirementsoftheCharitiesAct2011|
|||("theAct").|
|||Ireport in respect of myexaminationoftheTrust'saccounts carried out|
|||undersection145 ofthe 2011Actandincarrying out myexamination,I|
|||havefollowedalltheapplicable DirectionsgivenbytheCharity Commission|
|||undersection145(5Xb) of the Act.|
|lndependent
exarniner'sstatement||[Thecharity'sgrossincome exceeded C250,000andIam qualified to
undertake theexaminationby beingaqualifiedmemberof [inseftname of
applicable listed bodyl). Deletellif not applicable.|
|||Ihave completed myexamination.Iconfirmthatno material matters have|
|||cometomy attention in connection with theexamination(otherthanthat
disclosedbelow*)which givesme causetobelievethatin, any material|
|||respect:|
|||otheaccounting recordswerenot kept in accordance withsection130|
|||oftheCharitiesAct; or|
|||rtheaccountsdidnot accord with the accounting records;|
|||Ihave no concerns and havecomeacross no other matters in connection|
|||withtheexamination towhichattention should be drawninthisreportin|
|||ordertoenable a proper understandingoftheaccountstobe reached.|
|||*Please deletethewordsinthebrackets if they donotapply.|
||Signed:|Date:
29thAugust2O2S|
||Name:|Paul Hickson|
|Relevant professional
qualification(s) orbody||Fellow ofthe lnstituteof CharteredAccountantsin England&Wales|
||(ifany):||
||Address|16 Blakden Drive,Claygate,Surrey,KTl0OJR|