2024-04-05-accounts

Trustees’ Annual Report for the period

From 06/04/2023 Period start date To 05/004/2024 Period end date

Charity name: Harrold Institute

Charity registration number: 268251

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a village hall for the use of residents of Harrold, Carlton and Odell, including use for meetings, lectures, classes and other forms of recreation and leisure-time occupation, with the aim of improving the conditions of life for the said residents.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	A Snooker club with full-sized snooker table and a tennis club with two hard-courts and floodlights. Dance classes, Yoga, Book Club, Baby & Toddler club, Monday morning café, Sunday Brunches, drama productions, musical events, social events, weddings, and parties, art and craft fairs and various group meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit which can be evidenced by the excellent feedback it gets from the public and the support of the Parish Council and other grant-awarding authorities.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by

volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity provides support for all sectors of the community – but is particularly supportive of the young and the old in providing warm and cool spaces when required; the baby and toddler club, and café facilities. It provides a wide range of facilities for local residents, which are being increasingly utillised

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Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Harrold Institute has a had a very good year fnancially with proft of over £7000. This has been achieved despite signifcant investments and continuing repairs and maintenance. The two major areas of income are fund raising and hire of the Institute. The most signifcant reason for the increased income is the return of the Pit Run in 2022, the net proft from which was in the order of £4,400. Other fund raising was also much increased with regular events, brunches, flm nights etc. Hire of Institute income has almost doubled since the last fnancial year. Yoga classes, dance classes continue to be very signifcant and regular income streams. Toddler group restarting, the return of Adhoc events post-Covid, and a signifcant increase in the number of parties and social events have made a major contribution. The Institute has developed a strong reputation as an attractive venue for many types of events. All this brings with it an increase in workload, and we are lucky to have an active and engaged committee, but we remain over-stretched. Major investments during the fnancial year were in new furniture, which was supported by grants from the Bedford Borough Council and the Parish Council, and in a new dishwasher. The most signifcant spend (over £3000) in maintenance was incurred for an electrical safety check and subsequent fxes. Energy costs, of course remain a major concern as the previous fxed price deals ended at the time of peak energy rises. As a result of these rises, we will review the annual Snooker Club rent. Overall, the £7,000 operating proft is good and bank balance is healthy. The strength of year fnancially has enabled the Institute to pay of a further £7000 of the loan from the Charities Bank. (Although not shown in the fnancial year being reported, the loan is now down to under £9000, with current payments of approximately £150/month, completingin 2028.)

		Future investments and repairs are anticipated to include solar panels, repairs to the chimney, signage, further improvements to storage facilities and, possibly, to the car park. The intention to move the status of the Harrold Institute from an unincorporated to an incorporated charity will also involve changing bank accounts which will require careful management.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	N/A
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

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The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission scheme,
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Existing Trustees can nominate, or external individuals submit themselves for nomination. Nominees are then voted on by the trustees by simple majority. No person or body is entitled to appoint any additional trustees.

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Harrold Institute
Other name the charity uses	Harrold Centre
Registered charity number	268251
Charity’s principal address	High Street Harrold Bedford MK43 7BH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Chris Chaplin	Chair
	Yvonne Wolframm- Murray	Secretary
	Debbie Earl
	Paul Earl
	Chris Woodley
	Rose Johnston
	Mike Alison
	Julie Bell
	Duncan Gray
	Phil Briggs	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Chris Chaplin Position (eg Secretary, Chair Chair, etc) Date 08/02/2025