## **Trustees’ Annual Report for the period**
**From** 06/04/2023 **Period start date To** 05/004/2024 **Period end date**
**Charity name:** Harrold Institute
**Charity registration number:** 268251
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a village
hall for the use of residents of Harrold,
Carlton and Odell, including use for
meetings, lectures, classes and other forms
of recreation and leisure-time occupation,
with the aim of improving the conditions of
life for the said residents.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A Snooker club with full-sized snooker
table and a tennis club with two hard-courts
and floodlights.
Dance classes, Yoga, Book Club, Baby &
Toddler club, Monday morning café,
Sunday Brunches, drama productions,
musical events, social events, weddings,
and parties, art and craft fairs and various
group meetings.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit which can be
evidenced by the excellent feedback it gets
from the public and the support of the
Parish Council and other grant-awarding
authorities.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by
volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity provides support for all sectors
of the community – but is particularly
supportive of the young and the old in
providing warm and cool spaces when
required; the baby and toddler club, and
café facilities. It provides a wide range of
facilities for local residents, which are being
increasingly utillised|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Harrold Institute has a had a very
good year fnancially with proft of
over £7000. This has been achieved
despite signifcant investments and
continuing repairs and maintenance.
The two major areas of income are
fund raising and hire of the Institute.
The most signifcant reason for the
increased income is the return of the
Pit Run in 2022, the net proft from
which was in the order of £4,400.
Other fund raising was also much
increased with regular events,
brunches, flm nights etc.
Hire of Institute income has almost
doubled since the last fnancial year.
Yoga classes, dance classes continue
to be very signifcant and regular
income streams. Toddler group
restarting, the return of Adhoc events
post-Covid, and a signifcant increase
in the number of parties and social
events have made a major
contribution. The Institute has
developed a strong reputation as an
attractive venue for many types of
events.
All this brings with it an increase in
workload, and we are lucky to have
an active and engaged committee,
but we remain over-stretched.
Major investments during the fnancial
year were in new furniture, which was
supported by grants from the Bedford
Borough Council and the Parish
Council, and in a new dishwasher.
The most signifcant spend (over
£3000) in maintenance was incurred
for an electrical safety check and
subsequent fxes.
Energy costs, of course remain a
major concern as the previous fxed
price deals ended at the time of peak
energy rises. As a result of these
rises, we will review the annual
Snooker Club rent.
Overall, the £7,000 operating proft is
good and bank balance is healthy.
The strength of year fnancially has
enabled the Institute to pay of a
further £7000 of the loan from the
Charities Bank. (Although not shown
in the fnancial year being reported,
the loan is now down to under £9000,
with current payments of
approximately £150/month,
completingin 2028.)||
|---|---|---|---|
|||Future investments and repairs are
anticipated to include solar panels,
repairs to the chimney, signage,
further improvements to storage
facilities and, possibly, to the car
park. The intention to move the
status of the Harrold Institute from an
unincorporated to an incorporated
charity will also involve changing
bank accounts which will require
careful management.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A|
|Amount of reserves held|Para 1.22|N/A|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission scheme,|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Existing Trustees can nominate, or external
individuals submit themselves for
nomination. Nominees are then voted on
by the trustees by simple majority. No
person or body is entitled to appoint any
additional trustees.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Harrold Institute|
|---|---|
|Other name the charity uses|Harrold Centre|
|Registered charity number|268251|
|Charity’s principal address|High Street
Harrold
Bedford
MK43 7BH|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Chris Chaplin|Chair|||
||Yvonne Wolframm-
Murray|Secretary|||
||Debbie Earl||||
||Paul Earl||||
||Chris Woodley||||
||Rose Johnston||||
||Mike Alison||||
||Julie Bell||||
||Duncan Gray||||
||Phil Briggs|Treasurer|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Chris Chaplin **Position (eg Secretary,** Chair **Chair, etc) Date** 08/02/2025