2024-12-31-accounts - 1st Fareham Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	1	2	2	4

Section A	Reference and administration details
Charity name 1st Fareham Scout Group Other names the charity is known by Registered charity number 2 6 8 1 8 1 HQ registration number Charity’s principal address 1st Fareham Scout Group The Gillies,Crescent Road Fareham Hampshire Postcode P O 1 6 0 H J Names of the charity trustees who manage the charity	1st Fareham Scout Group 2 6 8 1 8 1
	1st Fareham Scout Group
	The Gillies,Crescent Road
	Fareham
	Hampshire Postcode	P	O	1	6	0	H	J

Trustee Name	Office (if any)	Dates acted if not for whole year
Ben Good	Chairperson	2024
TerrySmith	Treasurer	2024
Tina Humphreys	Trustee/Parent Rep	2024
GaryCallaghan	GroupLead Volunteer	2024
Gareth Hawksworth	Trustee/Leader Rep	2024
GuyBreakwell	Trustee/Explorer Rep	2024

Names and addresses of advisers

Type of advisor	Name	Address
Financial Scruitineer	TraceyBell	7 Madison Court Fareham PO16 0QU

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Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

Trustee selection methods

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Policies and procedures adopted for: Trustees and meets every 3 months. a) the induction and training of trustees; b) trustee' consideration of major risks Members of the Trustee Board complete Being a Scouts and the systems and procedures to Trustee learning within the first 6 months of joining the manage them Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

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Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group owns its own premesis and rents it out to other organisations to support income generation. This is used to subsidise membership subscriptions. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group owns its own premesis and rents it out to other
organisations to support income generation. This is used to
subsidise membership subscriptions. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.

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Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	2024 was a difficult year due to the loss of volunteers, mainly through the Beaver Section. This was as a direct result of the Great Orme tradegy and also due to leaders retiring from the section. Marketing activities were carried out to encourage new volunteers, including the use of the County Growth and Development Team, however, we did not achieve the required numbers, to allow us to operate a colony safely. The trustees took the decision to work with 17th Fareham who provided cover for the section and all Beavers were adopted into 17th Fareham's colony. 1st Fareham remained responsible for Capitation and Insurance. 2024 was a year to try and stabilise the group and will continue into 2025 and beyond. the Trustee Board is now fully functional and operating well, there needs to now be a focus to grow adult volunteers. In the early parts of 2025, we have been sucessful in purchasing a minibus which is not only being well used by the group, but is providing supplimentry income to the group via sub-lettingto othergroups.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

2024 was a difficult year due to the loss of volunteers,
mainly through the Beaver Section. This was as a direct
result of the Great Orme tradegy and also due to leaders
retiring from the section. Marketing activities were carried
out to encourage new volunteers, including the use of the
County Growth and Development Team, however, we did
not achieve the required numbers, to allow us to operate a
colony safely. The trustees took the decision to work with
17th Fareham who provided cover for the section and all
Beavers were adopted into 17th Fareham's colony. 1st
Fareham remained responsible for Capitation and
Insurance.
2024 was a year to try and stabilise the group and will
continue into 2025 and beyond. the Trustee Board is now
fully functional and operating well, there needs to now be a
focus to grow adult volunteers.
In the early parts of 2025, we have been sucessful in
purchasing a minibus which is not only being well used by
the group, but is providing supplimentry income to the group
via sub-lettingto othergroups.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £6,000. The Group held reserves of approximately £10,000 against this at year end. This is above the level required for operating expenses.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising);

The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

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• how expenditure has supported the key objectives of the charity; 2024 saw us begin the process of saving for a minibus, and this resulted in the purchase of a 15 seater minibus in early 2025. • investment policy and objectives;

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)	We are also in the process of a hut extension to the stores and side elevation of the hut. The costs have risen significantly in the last 18 months and it will now look to be delivered in 2025 as 2 separate elements.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees



GaryCallaghan						Ben Good

GroupLead Volunteer						Chairperson
1 5 0 8 2 5
1	5	0	8	2	5

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for tho year ended Charity no (rfany) 2bS-l&l Sot out on pages I report to the trustees on my ex8minatK)n of the aCcnts ofthe above charity {Ihe Trust? for the year erJ1 31 11 2014 Responsibllltie8 and basis of rèport As the tharills twstees, you are resP)nSib fi)r the pr8paration of the acccwnts in ac(rdar with the rw4Uirerts of the CharitFes Act 2011 he kt.). I report in resFeCt of my examination of the Trust's accounts rried OLrt urvjer tIOn 145 of the 2011 Act and in rying out my examinati¢)n, I have followed all the arplicable Directions given by the Charity Commisslon under Secti¢ 14515)Ib) of the ACL Independent rfhe ch8rrty's gross income exceeded £250,OCQ and l am qualified lo examlneVs statement undertake the examination by beiry a qrIfied member of linrt name of appIab listJ tKéy]]. Delete l ] rfnot 8ppIKable. I have completed my examination. I Ihat no material matters have come to my attention in c¢Mne10n with the examation lotsr than that disclosed bek)w"I gives me ozu betie¥E that in. any material respec.' the a¢Unting records vre rM)t kept in accordance with serAlon 130 ofthe Charitres A£t" or the acUnts did not acco with the accounting record8. or the accounts did not (Mpty with trte applrcabSe requirements conomiNJ the fom and o)nlenl of accnts sel out in the Charities (Accounts and Reports) Regulatn$ 2008 other than any requirement tha acuunts 9i¥e a arKI fairf vtew wntch Is not a matter consmjered as part of an indeFendent eXaminatn. I have no concems and have come across no other mattws in connectK)n with the examwiation to whth attenn be drawn in this report in order to erAble a proper UndetandIng of the aC(unts to be reath&J. . Please delet8 the words in the brackets rfthey do not apply. Signed: Lk.1.20 Na Relevant professional qualification(s) or body IER Oct 2018

(If any): Addross: 7 mGdiJ 14rp5 Doi6 o Qv Section B Disclosure Onty complete rf the examiner needs lo highlight material matters of concem (see CC32. Independent examina1 of charty arxounts.. directDn8 and guKIaTr for examine). Give here brief dgtai18 of any items that the examin•r WISh to disclose. IER Oct 2018

1st Fareham Scout Group Charhy no. 268181 Receipts and Payments Account For tt*y•ar 18tJary To 31st t18mber 2024 Receipts and payments 2023 Total fwKI• Total fun#• Rtcelpts membush1psubP1'LS £19.fSf £0 £26AS0. to) GiflAKt Other&mW iTVXAr fo £0.00 £oA £2.753.61 £2,128 £0

Jbtc4al CourK41k¥gr8m8 (9r8Thts £0 £0 £1A36.54 £0.00 £0 8thtcal Ilin8 rthnrn £16 £0 FundAsino Unifonn 5aes (Ihqrfvndr8i5ing Sthtotsl £87S.56 £iA5420 £4.92 £o.wJ £Z,397.16 £IOD.79 £2,750 £89.20 S¢(Art hutinc HIBfAbuiPdirg - wulsr Hireofbullding- •J hcc £1A38 £¢0.00 È53&11 £0 £3.860.r5 £690.00 £0.00 eo £0 Subt(tsl Bank Int £41 Building So Int The SlbxtT vostment Serrte £300.90 £0.00 £0 £othJ Éo Éoffjo ÉOA) SLkntotkl £20.14&17 ,183.17 t4D.9B3.98 lyd Feb2024) 1of4

1st Fareham Scout Group Charity no. 268181 Receipts and Payments Account Forthe y•ar thm24 To 31•t Deumber 2024 Receipts and payments 2024 2023 Total fwl• Paym•nts char•blE P•yfftrtB Youlh rK(Jr8mmed avib8¥ Go Cardth&f5lnbthlp} tsII SUPP2rt&ld trning tfj.275JO f407J7 £351.JQ £f.OQ4.•7 £115.00 £170.51 £0.00 EO.fyJ £oA) £offjo £1 Uti11rt5 Web&te H( Insurarte £0 £0.00 £4.425.33 £180.00 £0. £00 £19D.00 Repws and Matwias thwmt Prinbn9 and eo.00 £0 IA9 Éoj £1 251AO 3838 £o.cvJ £145.33 Eoj É3U6 %3.15 £offjo £0.00 Eo Et2S.00 £t4Jg Clegnlng £81.20 £0 É3.50 £0.00 ParenlSub5CriKth roknd OSM TTrn5r £14QOO Éo £9.821.28 Éo.00 £0.00 AdministratK £0 EOAO £691ts3 £0.00 £0 É1269ts2 Loan Repayment £0. £oAo £0.00 £0.00 £716.47 UfO.88 Éo.th) Subtthi Fundraising gxwn6as £22$.02 12 £seo.00 £0 nth¢8 Crth¥rfundrYdg4ng ojxts Subtotsl £o.fyJ to EOA) £0.00 £0& £00 )0 £offjo rotslpayments to. Transfers bth•on furKIs Cash fund5 lastyogr WKI £0.00 £0.00 U5,490.10 £46.176 Éo.oo IOfY)3 Februwy2D241 2G14

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1st Fareham Scout Group Chaiity no. 268181 Forts y•ar To 31st Oecembar 2024 Statement of assets and liabilitie5 at the end of the year 2023 EThlown•rt Total Tot•1 Ild Cash furxls £10.058.Y4 EfA78.60 £18.697A1 t10 13.61 £2,M2.SS £thth) Capitabonktsyjnl Fundr8ing £8.637JO £5A22.84 els893 ¢10 093.37 EoJ)o a)ffjo Hul Cash C8h. Fk)8t n&nknnI Tofal¢tshfLMM Éo.00 £139034 £2,058.QJ £0.00 TYdYirn Ethoo £0.00 Dthts due frixm the Cou Inyjrartrdaim Éo Éo.oo £O_OD £0 Subtthi Imfestm•rta8$0 Inve5knKni prLVWty.dtsl £0.00 EO £oJ £0.00 £0 EO £0 £0 £0. Sub total Non monètsry assets for to.00 SW stc £1,5M66 £240.00 ÉOA £0 Motrf ides S(yJJbng fiJmthre 5,000 £0.00 £00 £0.00 eo £O.OD 8ubt<dal £oN Llabllltlos nts pJ Expse in11* in¥ Subsrmpkns nc4 yetpad £rt £0.00 £oJ £thoJ £0. £oAo £0. EO lthlities £0.00 eo .00 SubtLxal £O.OD Total net aM8ts pthtN Trwuv 4014

Jbtc4al CourK41k¥gr8m8 (9r8Thts £0 £0 £1A36.54 £0.00 £0 8thtcal Ilin8 rthnrn £16 £0 FundAsino Unifonn 5aes (Ihqrfvndr8i5ing Sthtotsl £87S.56 £iA5420 £4.92 £o.wJ £Z,397.16 £IOD.79 £2,750 £89.20 S¢(Art hutinc HIBfAbuiPdirg - wulsr Hireofbullding- •J hcc £1A38 £¢0.00 È53&11 £0 £3.860.r5 £690.00 £0.00 eo £0 Subt(tsl Bank Int £41 Building So Int The SlbxtT vostment Serrte £300.90 £0.00 £0 £othJ Éo Éoffjo ÉOA) SLkntotkl £20.14&17 ,183.17 t4D.9B3.98 lyd Feb2024) 1of4

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