## Trustees' Annual Report ## For the period |From (start date)||**0**|**1**|**0**|**1**|**2**|**4**|**4**||**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
1st Fareham Scout Group
Other names the charity is known by
Registered charity number
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HQ registration number
Charity’s principal address
1st Fareham Scout Group
The Gillies,Crescent Road
Fareham
Hampshire
Postcode
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Names of the charity trustees who manage the charity||||1st Fareham Scout Group
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Postcode||||P||O|1|6|0|H|J| |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Ben Good|Chairperson|2024| ||TerrySmith|Treasurer|2024| ||Tina Humphreys|Trustee/Parent Rep|2024| ||GaryCallaghan|GroupLead Volunteer|2024| ||Gareth Hawksworth|Trustee/Leader Rep|2024| ||GuyBreakwell|Trustee/Explorer Rep|2024| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers |Type of advisor|Name|Address| |---|---|---| |Financial Scruitineer|TraceyBell|7 Madison Court Fareham PO16 0QU| |||| |||| |||| 1 LT700001 (14 September 2024) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted Trustee selection methods The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Policies and procedures adopted for: Trustees and meets every 3 months. a) the induction and training of trustees; b) trustee' consideration of major risks Members of the Trustee Board complete Being a Scouts and the systems and procedures to Trustee learning within the first 6 months of joining the manage them Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group owns its own premesis and rents it out to other
organisations to support income generation. This is used to
subsidise membership subscriptions. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (14 September 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||

2024 was a difficult year due to the loss of volunteers,
mainly through the Beaver Section. This was as a direct
result of the Great Orme tradegy and also due to leaders
retiring from the section. Marketing activities were carried
out to encourage new volunteers, including the use of the
County Growth and Development Team, however, we did
not achieve the required numbers, to allow us to operate a
colony safely. The trustees took the decision to work with
17th Fareham who provided cover for the section and all
Beavers were adopted into 17th Fareham's colony. 1st
Fareham remained responsible for Capitation and
Insurance.
2024 was a year to try and stabilise the group and will
continue into 2025 and beyond. the Trustee Board is now
fully functional and operating well, there needs to now be a
focus to grow adult volunteers.
In the early parts of 2025, we have been sucessful in
purchasing a minibus which is not only being well used by
the group, but is providing supplimentry income to the group
via sub-lettingto othergroups.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 6 months running costs, circa £6,000.
The Group held reserves of approximately £10,000 against
this at year end. This is above the level required for
operating expenses.| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 5 LT700001 (14 September 2024) • how expenditure has supported the key objectives of the charity; 2024 saw us begin the process of saving for a minibus, and this resulted in the purchase of a 15 seater minibus in early 2025. • investment policy and objectives; ## **Section F Other Optional Information** |Plans for future periods (details of any
significant activities planned to achieve
them)|We are also in the process of a hut extension to the stores
and side elevation of the hut. The costs have risen
significantly in the last 18 months and it will now look to be
delivered in 2025 as 2 separate elements.| |---|---| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||GaryCallaghan||||||Ben Good| ||||||||| ||GroupLead Volunteer||||||Chairperson| ||1
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5||||||| ||1|5|0|8|2|5|| 6 LT700001 (14 September 2024) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for tho year ended Charity no (rfany) 2bS-l&l Sot out on pages I report to the trustees on my ex8minatK)n of the aCc￿nts ofthe above charity {Ihe Trust? for the year er￿J￿1 31 11 2014 Responsibllltie8 and basis of rèport As the tharills twstees, you are resP)nSib￿ fi)r the pr8paration of the acccwnts in ac(￿rdar￿ with the rw4Uire￿rts of the CharitFes Act 2011 he kt.). I report in resFeCt of my examination of the Trust's accounts ￿rried OLrt urvjer ￿tIOn 145 of the 2011 Act and in ￿rying out my examinati¢)n, I have followed all the arplicable Directions given by the Charity Commisslon under Secti¢￿ 14515)Ib) of the ACL Independent rfhe ch8rrty's gross income exceeded £250,OCQ and l am qualified lo examlneVs statement undertake the examination by beiry a q￿rIfied member of lin*rt name of appI￿ab￿ list*J tKéy]]. Delete l ] rfnot 8ppIKable. I have completed my examination. I Ihat no material matters have come to my attention in c¢Mne￿10n with the exam￿ation lotsr than that disclosed bek)w"I gives me ozu* betie¥E that in. any material respec*.' the a¢￿Unting records v￿re rM)t kept in accordance with serAlon 130 ofthe Charitres A£t" or the ac￿Unts did not acco￿ with the accounting record8. or the accounts did not (￿Mpty with trte applrcabSe requirements conomiNJ the fom and o)nlenl of acc￿nts sel out in the Charities (Accounts and Reports) Regulat￿n$ 2008 other than any requirement tha acuunts 9i¥e a arKI fairf vtew wntch Is not a matter consmjered as part of an indeFendent eXaminat￿n. I have no concems and have come across no other mattws in connectK)n with the examwiation to whth atten￿n be drawn in this report in order to erAble a proper Unde￿tandIng of the aC(￿unts to be reath&J. . Please delet8 the words in the brackets rfthey do not apply. Signed: Lk.1.20 Na Relevant professional qualification(s) or body IER Oct 2018 (If any): Addross: 7 mGdiJ 14r￿p5￿ Doi6 o Qv Section B Disclosure Onty complete rf the examiner needs lo highlight material matters of concem (see CC32. Independent examina1￿￿ of charty arxounts.. directDn8 and guKIaTr￿ for examine￿). Give here brief dgtai18 of any items that the examin•r WISh￿ to disclose. IER Oct 2018 1st Fareham Scout Group Charhy no. 268181 Receipts and Payments Account For tt*y•ar 18tJa￿ry To 31st t1￿8mber 2024 Receipts and payments 2023 Total fwKI• Total fun#• Rtcelpts membush1psub￿P1'L￿S £19.fSf £0 £26AS0. to￿) GiflAKt Other&mW iTVXAr fo £0.00 £oA £2.753.61 £2,128 £0 >Jbtc4al CourK41k¥gr8m8 (￿￿9r8Thts £0 £0 £1A36.54 £0.00 £0 8thtc*al Ilin8 rthnrn £16 £0 FundAsino Unifonn 5aes (Ihqrfvndr8i5ing Sthtotsl £87S.56 £iA5420 £4.92 £o.wJ £Z,397.16 £IOD.79 £2,750 £89.20 S¢(Art hutinc HIBfAbuiPdirg - wulsr Hireofbullding- •J hcc £1A38 £¢0.00 È53&11 £0 £3.860.r5 £690.00 £0.00 eo £0 Subt(tsl Bank Int £41 Building So* Int The SlbxtT vostment Serrte £300.90 £0.00 £0 £othJ Éo Éoffjo ÉOA) SLkntotkl £20.14&17 ,183.17 t4D.9B3.98 lyd Feb￿￿2024) 1of4 1st Fareham Scout Group Charity no. 268181 Receipts and Payments Account Forthe y•ar thm24 To 31•t Deumber 2024 Receipts and payments 2024 2023 Total fw*l• Paym•nts char￿•blE P•yfftrtB Youlh rK(*Jr8mme*d a*vib8¥ Go Cardth&f￿5l￿￿nb￿thlp} tsII SUPP2rt&ld tr*ning tfj.275JO f407J7 £351.JQ £f.OQ4.•7 £115.00 £170.51 £0.00 EO.fyJ £oA) £offjo £1 Uti11rt*5 Web&te H( Insurarte £0 £0.00 £4.425.33 £180.00 £0. £0￿0 £19D.00 Repws and Matwias thw*m*t Prinbn9 and eo.00 £0 IA9 Éoj £1 251AO 3838 £o.cvJ £145.33 Eoj É3U6 %3.15 £offjo £0.00 Eo Et2S.00 £t4Jg Clegnlng £81.20 £0 É3.50 £0.00 ParenlSub5CriKth roknd OSM TTrn5r £14QOO Éo £9.821.28 Éo.00 £0.00 AdministratK £0 EOAO £691ts3 £0.00 £0 É1269ts2 Loan Repayment £0. £oAo £0.00 £0.00 £716.47 UfO.88 Éo.th) Subtthi Fundraising gxwn6as £2￿2$.02 ￿￿12 £seo.00 £0 nth¢8 Crth¥rfundrYdg4ng ojxts Subtotsl £o.fyJ to EOA) £0.00 £0￿& £0￿0 )￿0 £offjo rotslpayments to. Transfers bth•on furKIs Cash fund5 lastyogr WKI £0.00 £0.00 U5,490.10 £46.176 Éo.oo IOfY)3 Februwy2D241 2G14 3of4 1st Fareham Scout Group Chaiity no. 268181 Forts y•ar To 31st Oecembar 2024 Statement of assets and liabilitie5 at the end of the year 2023 EThlown•rt Total Tot•1 I￿ld* Cash furxls £10.058.Y4 EfA78.60 £18.697A1 t10 13.61 £2,M2.SS £thth) Capitabonktsyjnl Fundr8i*ng £8.637JO £5A22.84 els￿89￿3 ¢10 093.37 EoJ)o a)ffjo Hul Cash C*8h. Fk)8t n&n￿knnI Tofal¢tshfLMM Éo.00 £139034 £2,058.QJ £0.00 T*YdYirn Ethoo £0.00 Dthts due frixm the Cou Inyjrartrdaim Éo Éo.oo £O_OD £0 Subtthi Imfestm•rta8$0 Inve5knKni prLVWty.dtsl £0.00 EO £oJ £0.00 £0 EO £0 £0 £0. Sub total Non monètsry assets for to.00 SW stc £1,5M66 £240.00 ÉOA £0 Motrf **ides S(yJJbng fiJmthre* 5,000 £0.00 £￿00 £0.00 eo £O.OD 8ubtJbtc4al CourK41k¥gr8m8 (￿￿9r8Thts £0 £0 £1A36.54 £0.00 £0 8thtc*al Ilin8 rthnrn £16 £0 FundAsino Unifonn 5aes (Ihqrfvndr8i5ing Sthtotsl £87S.56 £iA5420 £4.92 £o.wJ £Z,397.16 £IOD.79 £2,750 £89.20 S¢(Art hutinc HIBfAbuiPdirg - wulsr Hireofbullding- •J hcc £1A38 £¢0.00 È53&11 £0 £3.860.r5 £690.00 £0.00 eo £0 Subt(tsl Bank Int £41 Building So* Int The SlbxtT vostment Serrte £300.90 £0.00 £0 £othJ Éo Éoffjo ÉOA) SLkntotkl £20.14&17 ,183.17 t4D.9B3.98 lyd Feb￿￿2024) 1of4 1st Fareham Scout Group Charity no. 268181 Receipts and Payments Account Forthe y•ar thm24 To 31•t Deumber 2024 Receipts and payments 2024 2023 Total fw*l• Paym•nts char￿•blE P•yfftrtB Youlh rK(*Jr8mme*d a*vib8¥ Go Cardth&f￿5l￿￿nb￿thlp} tsII SUPP2rt&ld tr*ning tfj.275JO f407J7 £351.JQ £f.OQ4.•7 £115.00 £170.51 £0.00 EO.fyJ £oA) £offjo £1 Uti11rt*5 Web&te H( Insurarte £0 £0.00 £4.425.33 £180.00 £0. £0￿0 £19D.00 Repws and Matwias thw*m*t Prinbn9 and eo.00 £0 IA9 Éoj £1 251AO 3838 £o.cvJ £145.33 Eoj É3U6 %3.15 £offjo £0.00 Eo Et2S.00 £t4Jg Clegnlng £81.20 £0 É3.50 £0.00 ParenlSub5CriKth roknd OSM TTrn5r £14QOO Éo £9.821.28 Éo.00 £0.00 AdministratK £0 EOAO £691ts3 £0.00 £0 É1269ts2 Loan Repayment £0. £oAo £0.00 £0.00 £716.47 UfO.88 Éo.th) Subtthi Fundraising gxwn6as £2￿2$.02 ￿￿12 £seo.00 £0 nth¢8 Crth¥rfundrYdg4ng ojxts Subtotsl £o.fyJ to EOA) £0.00 £0￿& £0￿0 )￿0 £offjo rotslpayments to. Transfers bth•on furKIs Cash fund5 lastyogr WKI £0.00 £0.00 U5,490.10 £46.176 Éo.oo IOfY)3 Februwy2D241 2G14 3of4 1st Fareham Scout Group Chaiity no. 268181 Forts y•ar To 31st Oecembar 2024 Statement of assets and liabilitie5 at the end of the year 2023 EThlown•rt Total Tot•1 I￿ld* Cash furxls £10.058.Y4 EfA78.60 £18.697A1 t10 13.61 £2,M2.SS £thth) Capitabonktsyjnl Fundr8i*ng £8.637JO £5A22.84 els￿89￿3 ¢10 093.37 EoJ)o a)ffjo Hul Cash C*8h. Fk)8t n&n￿knnI Tofal¢tshfLMM Éo.00 £139034 £2,058.QJ £0.00 T*YdYirn Ethoo £0.00 Dthts due frixm the Cou Inyjrartrdaim Éo Éo.oo £O_OD £0 Subtthi Imfestm•rta8$0 Inve5knKni prLVWty.dtsl £0.00 EO £oJ £0.00 £0 EO £0 £0 £0. Sub total Non monètsry assets for to.00 SW stc £1,5M66 £240.00 ÉOA £0 Motrf **ides S(yJJbng fiJmthre* 5,000 £0.00 £￿00 £0.00 eo £O.OD 8ubt