2025-03-31-accounts - Aldborough Community Centre

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	04	2024		31	03	2025
From				To

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 268101

Aldborough Community Centre

Charity's principal address The Green Aldborough Postcode NR11 7AA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Diana Jupp	Chair	Trustees
Clive Rounce	Vice Chair
Sarah Geere	Treasurer
Karan Tipple
Julie Geere-Wright
Simon Thorogood

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Aldborough Parish Council

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Elected by adult members of the community at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Governing document states that the purpose is to provide a ‘ village hall for the use of inhabitants of Aldborough and Thurgarton for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants’

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Aldborough Community Centre was established as a Charitable Trust in
1971 and is registered under charity number 268101. It is governed by a
deed of trust which has not been updated since 1971,
The Trustees (minimum of six required by the Governing Document) are
responsible for management of the Community Centre and do so on a
voluntary non-remuneration basis. They meet monthly and are
responsible for decisions taken to run the community centre efficiently
and effectively for public benefit.
All the Trustees are aware of the guidance provided by the Charity
Commission and have been provided copies of the governing document
and apply this understanding to carrying out all activities to facilitate use
of the community centre by all users. Trustees have complied with their
duty to ‘have regard’ to the Charity Commission public benefit guidance
in exercising power and duties.
The Trustees consult twice per year with Representative Members ( ie
representative members appointed by groups which use the facilities on
a regular basis) This consultation is intended to gather and act on
feedback from regular users in order to improve operating protocols,
improve efficiencies and meet their members needs.
The Trustees have undertaken a risk assessment which identifies
potential risks and mitigation measures and is updated bi-annually and
reviewed in monthly Trustee meetings.
The Trustees maintain Safeguarding Policy and have a trained
Safeguarding focal point. They ensure all necessary licences for
operating the facility are in place as well as third party liability insurance
and updated terms and conditions for hire of the facilities.
The following is a summary of the activities undertaken for public benefit;
During the year 2024-25, Aldborough Community Centre hired facilities
out
i.
to local groups providing regular fitness and wellbeing classes
(yoga, Pilates, Extend exercise for older people, belly-dancing
and zumba)
ii.
for wakes and parties
iii.
for classes e.g Spanish, Art Group
iv.
for fund raising events e.g. Cricket Club, Macmillan Cancer
v.
for annual pantomime and summer theatre productions by
Aldborough Players,
vi.
for weekly Lunch Club and Village Christmas Lunch
vii.
for snooker club
viii.
for meetings of two Parish Councils ( Aldborough &
Thurgarton and Alby)
ix.
for meetings and AGMs for other community organisations
(e.g, Allotment Committee, Village Fayre Committee,
Roughton Book Group.)
The Centre itself maintained a drop-in Hub Café every Tuesday morning
to create a space for people (especially older people) to meet; comtinued
offering monthly afternoon Hub Talks which covered a wide variety of
topics; continued with monthly Film Nights; continued monthly Youth
Night for 10-14 year olds between Oct’24 and April’25;
Resource Room continues to provide facilities for public use such as
printer/photocopier, computer, laminator for use by members of the

community. We continue to loan out wheelchairs and walkers to those in need without charge. We also have a book swap scheme.

Additional details of objectives and activities (Optional information)

Volunteers continue to be an essential element enabling the Centre to function and offer facilities for the public benefit ( e.g Village Transport scheme) Volunteers run the Hub activities (Café, Talks) and the weekly Lunch Club. Volunteers do maintenance and fire equipment checks. Volunteers help with fund-raising events by helping with catering and those who have been trained operate the bar.

You may choose to include further statements, where relevant, about:

We now have a total of 64 volunteers listed who support the centre in different ways. At the AGM it was noted that although we have a lot of volunteers listed there are very few in the 30-50 age group, which is a cause for concern.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Main achievements

As reported to the AGM (April 8[th] 2025), we continue to assure we have all the necessary licences and fulfil compliance obligations. All electrical equipment was PAT tested again this year.

We continue to employ a part-time Administrative assistant to help with bookings, invoicing and Hub activities.

New regular fitness and wellbeing activities have begun at the Centre including periodic Soundbaths and new yoga class.

We have had a successful fund-raising year with 100 Club, two new ventures ( regular bingo nights and pie and mash nights ) throughout the winter, Abba Drag Bingo in October, Swingtastic and another new idea, Pamper Day both in March. We held the first Village Harvest Supper for many years and facilitated a Seed Swap in February 2025. Both the Seed Swap and Pamper Day were so successful that these will be organized again in 2026.

Outside hire has increased this year and has included 7 parties (child, teen and adults), 3 wakes, Primary School fund raiser ( bingo), Radio Fun fund raiser ( x2), Pedal revolution cycle event ,School holiday drama club, Aldborough Players (panto & Murder on the Nile),Sound Bath ( x2), Thinking Day (Brownies).

Youth Nights for 11-14 year olds continued with good participation and a variety of outside activity leaders (circus skills, canoeing, origami, theatre workshop)

Tuesday Hub Café and monthly Hub Talks have been established as regular and well-supported activities. The Centre continues to maintain a good relationship with the Primary School and involved them in presentations and sharing sessions with the Hub.

Hear for Norfolk which provides hearing and maintenance advice continues to provide services monthly at the centre.

Looking forward to 2025-26, we will focus on refurbishment of the hall to bring it up to date and increase its hire potential and actively support the Healthier Villages as one on two selected pilots in a new scheme initiated by North Norfolk District Council.

Section E Financial review

Brief statement of the The trustees agree to maintain sufficient reserves to cover future repairs charity’s policy on reserves and six months running costs.

Any other capital expenditure to improve facilities is carefully considered and funded alongside fundraising activities.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Dr Diana Jupp Position (eg Secretary, Chair, Chair etc)

Date 24101126

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a
	For the period from	Period start date	To	Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 9,652 13,420 3,646 3,960 2,498 918 787 - 34,881 - - - 34,881 6,012 1,315 2,783 2,151 1,539 2,016 813 1,113 695 1,224 1,129 2,069 838 1,066 6,225 288 - 31,276 - - - 31,276 3,605 - - 3,605	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 9,652 13,420 3,646 3,960 2,498 918 787 - 34,881 - - - 34,881 6,012 1,315 2,783 2,151 1,539 2,016 813 1,113 695 1,224 1,129 2,069 838 1,066 6,225 288 - 31,276 - - - 31,276 3,605	Last year to the nearest £
Hire	9,652				-
Bar Sales	13,420				-
Fundraising	3,646				-
100 Club	3,960				-
Regular Groups Hub Plus & Youth	2,498				-
Donations	918				-
Interest Received	787				-
	-				-
*Sub total*(Gross income for AR)	34,881				-

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					-

Bar	6,012				-
Fundraising	1,315				-
100 Club	2,783				-
Regular Groups Hub Plus	2,151
Electricity	1,539				-
HeatingOil	2,016				-
Water	813				-
NNDC	1,113				-
BT	695				-
Insurance	1,224
Fire Alarm Checks	1,129
Repairs/Maintenance Shutters Grounds	2,069
Website Printing	838
PRS/PPL & Licences	1,066
Cleaning& Admin	6,225
General Expenses	288

	-				-
**Sub total **	31,276				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	3,605	-	-	3,605	-
	-	-	-	-	-
	-	-	-	-	-
	3,605	-	-	3,605	-

CCXX R1 accounts (SS)

27/01/2026

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Current Account Reserve Account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,839 - 16,051 - - - 17,890 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval

CCXX R2 accounts (SS)

27/01/2026