## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||01|04|2024||31|03|2025|
|**From **||||**To**||||
## Section A Reference and administration details
**Charity name Other names charity is known by** N/A **Registered charity number (if any)** 268101
Aldborough Community Centre
**Charity's principal address** The Green Aldborough **Postcode NR11 7AA**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Diana Jupp|Chair||Trustees|
||Clive Rounce|Vice Chair|||
||Sarah Geere|Treasurer|||
||Karan Tipple||||
||Julie Geere-Wright||||
||Simon Thorogood||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Aldborough Parish Council||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**Section B Structure, governance and management**
**Description of the charity’s trusts**
1
Trust Deed
Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Elected by adult members of the community at AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Governing document states that the purpose is to provide a ‘ _village hall for the use of inhabitants of Aldborough and Thurgarton for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants’_
2
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Aldborough Community Centre was established as a Charitable Trust in
1971 and is registered under charity number 268101. It is governed by a
deed of trust which has not been updated since 1971,
The Trustees (minimum of six required by the Governing Document) are
responsible for management of the Community Centre and do so on a
voluntary non-remuneration basis. They meet monthly and are
responsible for decisions taken to run the community centre efficiently
and effectively for public benefit.
All the Trustees are aware of the guidance provided by the Charity
Commission and have been provided copies of the governing document
and apply this understanding to carrying out all activities to facilitate use
of the community centre by all users. Trustees have complied with their
duty to ‘have regard’ to the Charity Commission public benefit guidance
in exercising power and duties.
The Trustees consult twice per year with Representative Members ( ie
representative members appointed by groups which use the facilities on
a regular basis) This consultation is intended to gather and act on
feedback from regular users in order to improve operating protocols,
improve efficiencies and meet their members needs.
The Trustees have undertaken a risk assessment which identifies
potential risks and mitigation measures and is updated bi-annually and
reviewed in monthly Trustee meetings.
The Trustees maintain Safeguarding Policy and have a trained
Safeguarding focal point. They ensure all necessary licences for
operating the facility are in place as well as third party liability insurance
and updated terms and conditions for hire of the facilities.
The following is a summary of the activities undertaken for public benefit;
During the year 2024-25, Aldborough Community Centre hired facilities
out
i.
to local groups providing regular fitness and wellbeing classes
(yoga, Pilates, Extend exercise for older people, belly-dancing
and zumba)
ii.
for wakes and parties
iii.
for classes e.g Spanish, Art Group
iv.
for fund raising events e.g. Cricket Club, Macmillan Cancer
v.
for annual pantomime and summer theatre productions by
Aldborough Players,
vi.
for weekly Lunch Club and Village Christmas Lunch
vii.
for snooker club
viii.
for meetings of two Parish Councils ( Aldborough &
Thurgarton and Alby)
ix.
for meetings and AGMs for other community organisations
(e.g, Allotment Committee, Village Fayre Committee,
Roughton Book Group.)
The Centre itself maintained a drop-in Hub Café every Tuesday morning
to create a space for people (especially older people) to meet; comtinued
offering monthly afternoon Hub Talks which covered a wide variety of
topics; continued with monthly Film Nights; continued monthly Youth
Night for 10-14 year olds between Oct’24 and April’25;
Resource Room continues to provide facilities for public use such as
printer/photocopier, computer, laminator for use by members of the|
|---|---|
3
community. We continue to loan out wheelchairs and walkers to those in need without charge. We also have a book swap scheme.
## **Additional details of objectives and activities (Optional information)**
Volunteers continue to be an essential element enabling the Centre to function and offer facilities for the public benefit ( e.g Village Transport scheme) Volunteers run the Hub activities (Café, Talks) and the weekly Lunch Club. Volunteers do maintenance and fire equipment checks. Volunteers help with fund-raising events by helping with catering and those who have been trained operate the bar.
You **may choose** to include further statements, where relevant, about:
We now have a total of 64 volunteers listed who support the centre in different ways. At the AGM it was noted that although we have a lot of volunteers listed there are very few in the 30-50 age group, which is a cause for concern.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Main achievements
As reported to the AGM (April 8[th] 2025), we continue to assure we have all the necessary licences and fulfil compliance obligations. All electrical equipment was PAT tested again this year.
We continue to employ a part-time Administrative assistant to help with bookings, invoicing and Hub activities.
New regular fitness and wellbeing activities have begun at the Centre including periodic Soundbaths and new yoga class.
We have had a successful fund-raising year with 100 Club, two new ventures ( regular bingo nights and pie and mash nights ) throughout the winter, Abba Drag Bingo in October, Swingtastic and another new idea, Pamper Day both in March. We held the first Village Harvest Supper for many years and facilitated a Seed Swap in February 2025. Both the Seed Swap and Pamper Day were so successful that these will be organized again in 2026.
Outside hire has increased this year and has included 7 parties (child, teen and adults), 3 wakes, Primary School fund raiser ( bingo), Radio Fun fund raiser ( x2), Pedal revolution cycle event ,School holiday drama club, Aldborough Players (panto & Murder on the Nile),Sound Bath ( x2), Thinking Day (Brownies).
Youth Nights for 11-14 year olds continued with good participation and a variety of outside activity leaders (circus skills, canoeing, origami, theatre workshop)
Tuesday Hub Café and monthly Hub Talks have been established as regular and well-supported activities. The Centre continues to maintain a good relationship with the Primary School and involved them in presentations and sharing sessions with the Hub.
Hear for Norfolk which provides hearing and maintenance advice continues to provide services monthly at the centre.
Looking forward to 2025-26, we will focus on refurbishment of the hall to bring it up to date and increase its hire potential and actively support the Healthier Villages as one on two selected pilots in a new scheme initiated by North Norfolk District Council.
5
## **Section E Financial review**
**Brief statement of the** The trustees agree to maintain sufficient reserves to cover future repairs **charity’s policy on reserves** and six months running costs.
Any other capital expenditure to improve facilities is carefully considered and funded alongside fundraising activities.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Dr Diana Jupp **Position (eg Secretary, Chair,** Chair **etc)**
6
Date
24101126
||**Charity Name**|**Charity Name**|**Charity Name**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date|**To**||Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**9,652**
**13,420**
**3,646**
**3,960**
**2,498**
**918**
**787**
**-**
**34,881**
**-**
**-**
**-**
**34,881**
**6,012**
**1,315**
**2,783**
**2,151**
**1,539**
**2,016**
**813**
**1,113**
**695**
**1,224**
**1,129**
**2,069**
**838**
**1,066**
**6,225**
**288**
**-**
**31,276**
**-**
**-**
**-**
**31,276**
**3,605**
**-**
**-**
**3,605**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**9,652**
**13,420**
**3,646**
**3,960**
**2,498**
**918**
**787**
**-**
**34,881**
**-**
**-**
**-**
**34,881**
**6,012**
**1,315**
**2,783**
**2,151**
**1,539**
**2,016**
**813**
**1,113**
**695**
**1,224**
**1,129**
**2,069**
**838**
**1,066**
**6,225**
**288**
**-**
**31,276**
**-**
**-**
**-**
**31,276**
**3,605**||**Last year**
**to the nearest £**|
|Hire|**9,652**||||||**-**|
|Bar Sales|**13,420**||||||**-**|
|Fundraising|**3,646**||||||**-**|
|100 Club|**3,960**||||||**-**|
|Regular Groups Hub Plus & Youth|**2,498**||||||**-**|
|Donations|**918**||||||**-**|
|Interest Received|**787**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**34,881**||||||**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|~~**_Sub total_**~~|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**-**|
|||||||||
|
Bar|**6,012**||||||**-**|
|Fundraising|**1,315**||||||**-**|
|100 Club|**2,783**||||||**-**|
|Regular Groups Hub Plus|**2,151**|||||||
|Electricity|**1,539**||||||**-**|
|HeatingOil|**2,016**||||||**-**|
|Water|**813**||||||**-**|
|NNDC|**1,113**||||||**-**|
|BT|**695**||||||**-**|
|Insurance|**1,224**|||||||
|Fire Alarm Checks|**1,129**|||||||
|Repairs/Maintenance Shutters Grounds|**2,069**|||||||
|Website Printing|**838**|||||||
|PRS/PPL & Licences|**1,066**|||||||
|Cleaning& Admin|**6,225**|||||||
|General Expenses|**288**|||||||
|||||||||
||**-**||||||**-**|
|**_Sub total_ **|**31,276**||||||**-**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**-**|
|||||||||
||**3,605**|**-**|**-**||**3,605**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**3,605**|**-**|**-**||**3,605**||**-**|
CCXX R1 accounts (SS)
27/01/2026
1
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Account
Reserve Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,839**
**-**
**16,051**
**-**
**-**
**-**
**17,890**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
27/01/2026
2