2024-03-31-accounts - Aldborough Community Centre

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Trustees' Annual Report for the period Period start date Period end date 01 04 2023 31 03 2024 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 268101

Aldborough Community Centre

N/A

Charity's principal address	The Green	The Green
	Aldborough

	Postcode	NR11 7AA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Diana Jupp	Chair	Trustees
Clive Rounce	Vice Chair
Sarah Geere	Treasurer
Karan Tipple
Julie Geere-Wright
Simon Thorogood

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Aldborough Parish Council

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Trustee selection methods

Elected by adult members of the community at AGM

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Governing document states that the purpose is to provide a ‘ village hall for the use of inhabitants of Aldborough and Thurgarton for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants’

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Aldborough Community Centre was established as a Charitable Trust in
1971 and is registered under charity number 268101. It is governed by a
deed of trust which has not been updated since 1971,
The Trustees (minimum of six required by the Governing Document) are
responsible for management of the Community Centre and do so on a
voluntary non-remuneration basis. They meet monthly and are
responsible for decisions taken to run the community centre efficiently
and effectively for public benefit.
All the Trustees are aware of the guidance provided by the Charity
Commission and have been provided copies of the governing document
and apply this understanding to carrying out all activities to facilitate use
of the community centre by all users. Trustees have complied with their
duty to ‘have regard’ to the Charity Commission public benefit guidance
in exercising power and duties.
The Trustees consult twice per year with Representative Members ( ie
representative members appointed by groups which use the facilities on
a regular basis) This consultation is intended to gather and act on
feedback from regular users in order to improve operating protocols,
improve efficiencies and meet their members needs.
The Trustees have undertaken a risk assessment which identifies
potential risks and mitigation measures and is updated bi-annually and
reviewed in monthly Trustee meetings.
The Trustees maintain Safeguarding Policy and have a trained
Safeguarding focal point. They ensure all necessary licences for
operating the facility are in place as well as third party liability insurance
and updated terms and conditions for hire of the facilities.
The following is a summary of the activities undertaken for public benefit;
During the year 2023-24, Aldborough Community Centre hired facilities
out
i.
to local groups providing regular fitness and wellbeing classes
(yoga, Pilates, Extend exercise for older people, belly-dancing
and zumba)
ii.
for wakes and parties
iii.
for classes e.g Latin and Spanish, Art Group, menopause
management
iv.
for fund raising events e.g. Cricket Club, Macmillan Cancer
v.
for annual pantomime and summer theatre productions by
Aldborough Players,
vi.
for weekly Lunch Club and Village Christmas Lunch
vii.
for snooker club
viii.
for meetings of the Parish Council
ix.
for meetings and AGMs for other community organisations
(e.g Village Care, Greener Aldborough, Allotment Committee,
Village Fayre Committee, Roughton Book Group.
The Centre itself maintained a drop-in Hub Café every Tuesday morning
to create a space for people (especially older people) to meet; introduced
monthly afternoon Hub Talks which covered a wide variety of topics;
ran a monthly Film Night; established a new monthly Youth Night for 11-
14 year olds; briefly supported a new parent and baby group and Singing
for Fun group.

We established a Resource Room which can be hired for small meetings and is equipped with wifi, printer/photocopier, computer, laminator for use by members of the community. We continue to loan out wheelchairs and walkers to those in need without charge. We also have a book swap scheme.

Additional details of objectives and activities (Optional information)

Volunteers are an essential element enabling the Centre to function and offer facilities for the public benefit. Volunteers run the Hub activities (Café, Talks) and the weekly Lunch Club. Volunteers do maintenance and fire equipment checks. Volunteers help with fund-raising events by helping with catering and those who have been trained operate the bar.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Main achievements Summary of the main achievements of the charity As reported to the AGM ( March 26[th] 2024), we continue to assure we during the year have all the necessary licences and fulfil compliance obligations. All electrical equipment was PAT tested this year and the Five Year Electrical System check was completed. We created a new post of Administrative assistant to help with bookings, invoicing and Hub activities. As noted above, new regular fitness and wellbeing activities have begun at the Centre and we continue to hire the facilities for fund-raising, wakes and parties.

We undertook fund-raising activities including Eurovision Evening, Celebration of Coronation, Village Fayre, Murder Mystery evening, Drag bingo and established 100 Club. A new venture established monthly Youth Nights for 11-14 year olds with good participation and a variety of outside activity leaders ( table tennis coaching, berserker fitness, Garage theatre workshop, Police Escape room activity and field centre)

Tuesday Hub Café and monthly Hub Talks have been established as regular and well-supported activities. The Centre has built relationship with the Primary School and involved them in presentations and sharing sessions with the Hub Hear for Norfolk which provides hearing and maintenance advice comes almost monthly the centre. The curtains in the hall have been replaced with black-out blinds which enhance the appearance of the hall and also improve conditions for film shows and theatre productions throughout the year.

We have worked hard at improving communication with an active Facebook presence and improved website including facility to sell tickets to events online.

Looking forward to next year, we will continue to partner with Village Care with a view to merging these charities and improving efficiencies. We hope to prepare project proposals for funding (Re-imagining our Community Hub’) and will actively seek funding to provide better facilities for the community, especially in view of the closure of another community space The Church Room this year.

Section E Financial review

Brief statement of the The trustees agree to maintain sufficient reserves to cover future repairs charity’s policy on reserves and six months running costs.

Any other capital expenditure to improve facilities is carefully considered and funded alongside fundraising activities.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Dr Diana Jupp Position (eg Secretary, Chair, Chair etc)

Date 27101125

Aldborough Community Centry		No (if any)
Receipts andpayments accounts				CC16a
Period start date For the period from 01/04/2023	To	Period end date 31/03/2024

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 9,803 10,630 3,165 4,000 259 850 964 2,124 31,795 - - - 31,795 5,862 2,420 1,219 1,040 3,330 829 643 561 1,057 937 1,251 217 810 4,414 1,236 8,404 248 1,224 35,702 - - - 35,702 - 3,907 - - - 3,907	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 9,803 10,630 3,165 4,000 259 850 964 2,124 31,795 - - - 31,795 5,862 2,420 1,219 1,040 3,330 829 643 561 1,057 937 1,251 217 810 4,414 1,236 8,404 248 1,224 35,702 - - - 35,702 - 3,907	Last year to the nearest £
Hire	9,803				-
Bar Sales	10,630				-
Fundraising	3,165				-
100 Club	4,000				-
Regular Groups Youth, & Hub	259				-
Donations	850				-
Interest Received	964				-

Players Tickets Sales(Incl Hire)	2,124				-
*Sub total*(Gross income for AR)	31,795				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Bar	5,862				-
Fundraising	2,420				-
100 Club	1,219
Electricity	1,040				-
HeatingOil	3,330
Water	829
North Norfolk District Council	643				-
BT Broadband	561				-
Insurance	1,057
Fire Alarm Checks	937				-
Repairs/Roof Light, Party Wall, Fence & Dishwasher	1,251				-
Website & Printing	217				-
PRS/PPL & Licences	810
Cleaning& Admin	4,414
General Purchases Incl TV Aerial,Lamp, Table	1,236
Refurbishments Incl Glass Washer, Blinds, Resource Room	8,404
Storage Unit, Cladding	248
Players Ticket Sales	1,224				-
**Sub total **	35,702				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 3,907	-	-	- 3,907	-
	-	-	-	-	-
	-	-	-	-	-
	- 3,907	-	-	- 3,907	-

CCXX R1 accounts (SS)

18/03/2025

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Current Account Reserve Account Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,582 - 14,264 - - 15,846 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
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			Current value (optional)
			-
			-
			-
			-
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			When due (optional)






			Date of approval

CCXX R2 accounts (SS)

18/03/2025