**Trustees' Annual Report for the period** Period start date Period end date 01 04 2023 31 03 2024 **From To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 268101
Aldborough Community Centre
N/A
|**Charity's principal address**|The Green|The Green|
|---|---|---|
||Aldborough||
||||
||**Postcode**|**NR11 7AA**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Diana Jupp|Chair||Trustees|
||Clive Rounce|Vice Chair|||
||Sarah Geere|Treasurer|||
||Karan Tipple||||
||Julie Geere-Wright||||
||Simon Thorogood||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Aldborough Parish Council||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
1
Trust Deed
Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Elected by adult members of the community at AGM
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Governing document states that the purpose is to provide a ‘ _village hall for the use of inhabitants of Aldborough and Thurgarton for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants’_
2
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Aldborough Community Centre was established as a Charitable Trust in
1971 and is registered under charity number 268101. It is governed by a
deed of trust which has not been updated since 1971,
The Trustees (minimum of six required by the Governing Document) are
responsible for management of the Community Centre and do so on a
voluntary non-remuneration basis. They meet monthly and are
responsible for decisions taken to run the community centre efficiently
and effectively for public benefit.
All the Trustees are aware of the guidance provided by the Charity
Commission and have been provided copies of the governing document
and apply this understanding to carrying out all activities to facilitate use
of the community centre by all users. Trustees have complied with their
duty to ‘have regard’ to the Charity Commission public benefit guidance
in exercising power and duties.
The Trustees consult twice per year with Representative Members ( ie
representative members appointed by groups which use the facilities on
a regular basis) This consultation is intended to gather and act on
feedback from regular users in order to improve operating protocols,
improve efficiencies and meet their members needs.
The Trustees have undertaken a risk assessment which identifies
potential risks and mitigation measures and is updated bi-annually and
reviewed in monthly Trustee meetings.
The Trustees maintain Safeguarding Policy and have a trained
Safeguarding focal point. They ensure all necessary licences for
operating the facility are in place as well as third party liability insurance
and updated terms and conditions for hire of the facilities.
The following is a summary of the activities undertaken for public benefit;
During the year 2023-24, Aldborough Community Centre hired facilities
out
i.
to local groups providing regular fitness and wellbeing classes
(yoga, Pilates, Extend exercise for older people, belly-dancing
and zumba)
ii.
for wakes and parties
iii.
for classes e.g Latin and Spanish, Art Group, menopause
management
iv.
for fund raising events e.g. Cricket Club, Macmillan Cancer
v.
for annual pantomime and summer theatre productions by
Aldborough Players,
vi.
for weekly Lunch Club and Village Christmas Lunch
vii.
for snooker club
viii.
for meetings of the Parish Council
ix.
for meetings and AGMs for other community organisations
(e.g Village Care, Greener Aldborough, Allotment Committee,
Village Fayre Committee, Roughton Book Group.
The Centre itself maintained a drop-in Hub Café every Tuesday morning
to create a space for people (especially older people) to meet; introduced
monthly afternoon Hub Talks which covered a wide variety of topics;
ran a monthly Film Night; established a new monthly Youth Night for 11-
14 year olds; briefly supported a new parent and baby group and Singing
for Fun group.|
|---|---|
3
We established a Resource Room which can be hired for small meetings and is equipped with wifi, printer/photocopier, computer, laminator for use by members of the community. We continue to loan out wheelchairs and walkers to those in need without charge. We also have a book swap scheme.
## **Additional details of objectives and activities (Optional information)**
Volunteers are an essential element enabling the Centre to function and offer facilities for the public benefit. Volunteers run the Hub activities (Café, Talks) and the weekly Lunch Club. Volunteers do maintenance and fire equipment checks. Volunteers help with fund-raising events by helping with catering and those who have been trained operate the bar.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
4
Section D Achievements and performance
Main achievements **Summary of the main achievements of the charity** As reported to the AGM ( March 26[th] 2024), we continue to assure we **during the year** have all the necessary licences and fulfil compliance obligations. All electrical equipment was PAT tested this year and the Five Year Electrical System check was completed. We created a new post of Administrative assistant to help with bookings, invoicing and Hub activities. As noted above, new regular fitness and wellbeing activities have begun at the Centre and we continue to hire the facilities for fund-raising, wakes and parties.
We undertook fund-raising activities including Eurovision Evening, Celebration of Coronation, Village Fayre, Murder Mystery evening, Drag bingo and established 100 Club. A new venture established monthly Youth Nights for 11-14 year olds with good participation and a variety of outside activity leaders ( table tennis coaching, berserker fitness, Garage theatre workshop, Police Escape room activity and field centre)
Tuesday Hub Café and monthly Hub Talks have been established as regular and well-supported activities. The Centre has built relationship with the Primary School and involved them in presentations and sharing sessions with the Hub Hear for Norfolk which provides hearing and maintenance advice comes almost monthly the centre. The curtains in the hall have been replaced with black-out blinds which enhance the appearance of the hall and also improve conditions for film shows and theatre productions throughout the year.
We have worked hard at improving communication with an active Facebook presence and improved website including facility to sell tickets to events online.
Looking forward to next year, we will continue to partner with Village Care with a view to merging these charities and improving efficiencies. We hope to prepare project proposals for funding (Re-imagining our Community Hub’) and will actively seek funding to provide better facilities for the community, especially in view of the closure of another community space The Church Room this year.
5
## **Section E Financial review**
**Brief statement of the** The trustees agree to maintain sufficient reserves to cover future repairs **charity’s policy on reserves** and six months running costs.
Any other capital expenditure to improve facilities is carefully considered and funded alongside fundraising activities.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Dr Diana Jupp **Position (eg Secretary, Chair,** Chair **etc)**
6
Date
27101125
##
##
|**Aldborough Community Centry**||**No (if any)**|||
|---|---|---|---|---|
|**Receipts andpayments accounts**||||**CC16a**|
|Period start date
**For the period**
**from**
01/04/2023|**To**|Period end date
31/03/2024|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**9,803**
**10,630**
**3,165**
**4,000**
**259**
**850**
**964**
**2,124**
**31,795**
**-**
**-**
**-**
**31,795**
**5,862**
**2,420**
**1,219**
**1,040**
**3,330**
**829**
**643**
**561**
**1,057**
**937**
**1,251**
**217**
**810**
**4,414**
**1,236**
**8,404**
**248**
**1,224**
**35,702**
**-**
**-**
**-**
**35,702**
**- 3,907**
**-**
**-**
**- 3,907**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**9,803**
**10,630**
**3,165**
**4,000**
**259**
**850**
**964**
**2,124**
**31,795**
**-**
**-**
**-**
**31,795**
**5,862**
**2,420**
**1,219**
**1,040**
**3,330**
**829**
**643**
**561**
**1,057**
**937**
**1,251**
**217**
**810**
**4,414**
**1,236**
**8,404**
**248**
**1,224**
**35,702**
**-**
**-**
**-**
**35,702**
**- 3,907**||**Last year**
**to the nearest £**|
|Hire|**9,803**|||||**-**|
|Bar Sales|**10,630**|||||**-**|
|Fundraising|**3,165**|||||**-**|
|100 Club|**4,000**|||||**-**|
|Regular Groups Youth, & Hub|**259**|||||**-**|
|Donations|**850**|||||**-**|
|Interest Received|**964**|||||**-**|
||||||||
|Players Tickets Sales(Incl Hire)|**2,124**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**31,795**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|
Bar|**5,862**|||||**-**|
|Fundraising|**2,420**|||||**-**|
|100 Club|**1,219**||||||
|Electricity|**1,040**|||||**-**|
|HeatingOil|**3,330**||||||
|Water|**829**||||||
|North Norfolk District Council|**643**|||||**-**|
|BT Broadband|**561**|||||**-**|
|Insurance|**1,057**||||||
|Fire Alarm Checks|**937**|||||**-**|
|Repairs/Roof Light, Party Wall, Fence &
Dishwasher|**1,251**|||||**-**|
|Website & Printing|**217**|||||**-**|
|PRS/PPL & Licences|**810**||||||
|Cleaning& Admin|**4,414**||||||
|General Purchases Incl TV Aerial,Lamp,
Table|**1,236**||||||
|Refurbishments Incl Glass Washer,
Blinds, Resource Room|**8,404**||||||
|Storage Unit, Cladding|**248**||||||
|Players Ticket Sales|**1,224**|||||**-**|
|**_Sub total_ **|**35,702**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 3,907**|**-**|**-**|**- 3,907**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**- 3,907**|**-**|**-**|**- 3,907**||**-**|
CCXX R1 accounts (SS)
18/03/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
Reserve Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,582**
**-**
**14,264**
**-**
**-**
**15,846**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
18/03/2025
2