Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 9 | 2 | 3 | 3 | 3 | 3 | 3 | 1 | 0 | 8 | 2 | 4 | ||||
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| Section A | Reference and administration de | tails | |||||||||||||||||
| Cha Othe Regi HQ r Cha Nam (Thes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Nam (Thes |
rity name r names the charity is known by stered charity number (if any) egistration number rity’s principal address es of the charity trustees who manage th e will be published in the annual report of the charity and the |
2 | |||||||||||||||||
| 1st Prestbury Scout Group | |||||||||||||||||||
| 2 6 7 7 9 8 |
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| 1 | 0 | 0 | 1 | 2 | 8 | 8 | 2 | ||||||||||||
| Scout Headquarters | |||||||||||||||||||
| The Burgage | |||||||||||||||||||
| Prestbury | |||||||||||||||||||
| Postcode | G | L | 5 | 2 | 3 | D | L | ||||||||||||
| e charity Charity Register if reporting for a Registered Chari |
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| Trustee Name | Office (if any) | Dates acted if not whole year |
for | ||||||||||||||||
| Jason Zentner | Chair | ||||||||||||||||||
| Russell Carpenter | Treasurer | ||||||||||||||||||
| Rachel McCarthy | Secretary | ||||||||||||||||||
| Benjamin Davies | |||||||||||||||||||
| Liz Taylor | |||||||||||||||||||
| David Freer | |||||||||||||||||||
| Christopher Whisker | GSL (Ex Officio) | ||||||||||||||||||
| Geoffrey Hall | Cubs (Ex Officio) | ||||||||||||||||||
| Alex King | Scouts (Ex Officio) | ||||||||||||||||||
| Type of advisor | Name | Address | |||||||||||||||||
| Section B | Structure, governance and management | ||||||||||||||||||
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) |
cription of the charity’s trusts of governing document trust deed, constitution) the charity is constituted . trust, association, company) tee selection methods .g. appointed by, elected by) |
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| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
1 LT700001 (3rd December 2018)
| Additional governance issues You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) tru |
The Group is managed by the Board of Trustees (BoT), the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and 6 Trustees (including 3 Ex Officio Trustees, and 3 Elected Trustees and meets every 4 months. Members of the BoT complete 'Essential Information for Executive Committee' training within the first 6 months of joining the committee. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. s |
The Group is managed by the Board of Trustees (BoT), the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and 6 Trustees (including 3 Ex Officio Trustees, and 3 Elected Trustees and meets every 4 months. Members of the BoT complete 'Essential Information for Executive Committee' training within the first 6 months of joining the committee. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. s |
The Group is managed by the Board of Trustees (BoT), the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and 6 Trustees (including 3 Ex Officio Trustees, and 3 Elected Trustees and meets every 4 months. Members of the BoT complete 'Essential Information for Executive Committee' training within the first 6 months of joining the committee. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. s |
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| s | The Group is managed by the Board of Trustees (BoT), the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary and 6 Trustees (including 3 Ex Officio Trustees, and 3 Elected Trustees and meets every 4 months. Members of the BoT complete 'Essential Information for Executive Committee' training within the first 6 months of joining the committee. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. |
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| Section B | Structure, governance and management (continued) | ||
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
2 LT700001 (3rd December 2018)
| Section C | Objectives and activities | ||
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Additional details of the objectives and activiti Public benefit statement |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
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| The aims are achieved by the running of section meetings each week in term time, and additionally offering nights away experiences either on our premises or elsewhere to allow skills learnt on weeknights to be put into practice. |
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| e | s (optional information but encouraged as best practice) | ||
| The group is run entirely by volunteers, who work together to ensure the premises are kept operational and safe and to provide opportunities for the young people. Many of the volunteers also attend regular training sessions to maintain the necessary skills, in particular First Aid, to help keep the young people safe. |
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| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance | ||
| Summary of the main achievements of the charity during the year |
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| This year saw the continuation of the first Squirrel Drey in Cheltenham. Squirrels was run in the 'family pilot', where parents are required to stay during the meeting. The group membership for the annual census was 136 youth members, 22 Programme delivery roles, and 5 Governance roles: Squirrels 21 (17m/4f) |
3 LT700001 (3rd December 2018)
| Squirrels 21 (17m/4f) | Squirrels 21 (17m/4f) | Squirrels 21 (17m/4f) | |
|---|---|---|---|
Beavers 50 (41m/9f) Cubs 43 (36m/7f) Scouts 22 (21m/1f) Programme Delivery Roles 22 (12m/10f) Governance Roles 5 (3m/2f) The waiting list holds 198 people |
136 22 5 163 |
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| Section E | Financial Review | ||
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional inform |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £17,000. The Group held reserves of approximately £15,700 against this at year end, which is below target. This is mainly due to issues claiming GiftAid (c£4,500). |
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| ation) | |||
| Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Except for a small number of shares inherited from Lloyds Bank. The Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group BoT considers the cash flow requirements. Funds are raised mainly via termly subscriptions, of which approximately half is paid upwards to District for insurance and facilities in the area. There are also ad hoc funraising events organised throughout the year. |
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| Section F | Other Optional Information | ||
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
4 LT700001 (3rd December 2018)
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
Jason N Zentner Rachel McCarthy Chair Secretary 0 5 1 0 2 4 |
|---|---|---|---|---|---|---|---|
| 0 | 5 | 1 | 0 | 2 | 4 |
5 LT700001 (3rd December 2018)
1st Prestbury Scout Group (Charity no. 267798))
| 2023-2024 | 2022-2023 | |
|---|---|---|
| Income | ||
| Bank Interest | 3.70 | 3.21 |
| Donation | 4,121.00 | 160.00 |
| Dry Dock SASU | 655.00 | 85.00 |
| Events - Beavers | 4,207.00 | 704.00 |
| Events - Cubs | 5,049.00 | 680.00 |
| Events - Explorers | 706.64 | 0.00 |
| Events - Scouts | 2,312.00 | 709.00 |
| Events - Squirrels | 1,549.50 | 125.00 |
| Fundraising | 204.00 | 1,457.79 |
| Hall/Field hire | 687.00 | 528.00 |
| Kit hire | 0.00 | 70.00 |
| Membership Fees | 14,444.50 | 10,860.00 |
| Rent | 1,385.50 | 1,269.50 |
| Uniform | 151.00 | 529.47 |
| Expense | ||
| Activity Equipment | 299.54 | 125.60 |
| Admin | 489.01 | 421.80 |
| Badges | 92.80 | 277.00 |
| Badges - Beavers | 438.75 | 363.68 |
| Badges - Cubs | 272.36 | 122.14 |
| Badges - Scouts | 111.65 | 0.00 |
| Badges - Squirrels | 215.24 | 286.56 |
| Bank Fees | 878.72 | 418.49 |
| Camping Equipment | 59.95 | 0.00 |
| Dry Dock SASU | 237.34 | 0.00 |
| Electric | 766.89 | 475.35 |
| Events - Beavers | 4,122.14 | 569.70 |
| Events - Cubs | 3,854.04 | 402.88 |
| Events - Explorers | 709.10 | 0.00 |
| Events - Scouts | 2,683.16 | 477.50 |
| Events - Squirrels | 1,678.92 | 0.00 |
| Fundraising | 0.00 | 122.27 |
| Gas | 2,706.48 | 1,345.28 |
| Insurance | 1,116.91 | 789.63 |
| Internet | 0.00 | 46.00 |
| Meetings - Beavers | 146.94 | 67.41 |
| Meetings - Cubs | 304.39 | 214.86 |
| Meetings - Scouts | 349.46 | 13.75 |
| Meetings - Squirrels | 89.92 | 20.45 |
| Membership Costs | 8,636.82 | 5,658.00 |
| Rates | 147.53 | 0.00 |
| Uniform | 159.45 | 394.37 |
|---|---|---|
| Venue Maintenance | 7,913.86 | 2,594.91 |
| Water | 676.30 | 456.77 |
| Account balances | ||
| Natwest | 15,494.97 | 18,307.61 |
| Petty Cash Beavers | 190.00 | 0.00 |
| Petty Cash Cubs | 25.00 | 0.00 |
| Petty Cash Scouts | 0.00 | 1,084.19 |
| Summary | ||
| Account balance brought forward | 19,391.80 | 17,875.23 |
| Total income | 35,475.84 | 17,180.97 |
| Total expenditure | 39,157.67 | 15,664.40 |
| Net income | -3,681.83 | 1,516.57 |
| Account balance carried forward | 15,709.97 | 19,391.80 |
| 1ST PRESTBURY SCOUT GROUP | 1ST PRESTBURY SCOUT GROUP | 267798 | |||
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| Receipts andpayments accounts | CC16a | ||||
| For the period from |
01/09/2023 | To | 31/08/2024 |
| Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 4121 14479 204 687 14444 1386 151 4 35,476 - - - 35,476 360 1,131 879 13,284 - 13,817 891 8,637 159 39,158 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
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| Donations | 4121 | - | - | 4,121 | 160 | |||
| Events | 14479 | - | - | 14,479 | 2,303 | |||
| Fundraising | 204 | - | - | 204 | 1,458 | |||
| Hall,field and kit hire | 687 | - | - | 687 | 598 | |||
| Membershipfees | 14444 | - | - | 14,444 | 10,860 | |||
| Rental income | 1386 | - | - | 1,386 | 1,270 | |||
| Uniform sales | 151 | - | - | 151 | 529 | |||
| Bank interest | 4 | - | - | 4 | 3 | |||
| Sub total(Gross income for AR) |
35,476 |
- | - | 35,476 | 17,181 | |||
| A2 Asset and investment sales, (see table). |
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| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments |
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| 17,181 | ||||||||
| Activityequipment | 360 | - | 126 | |||||
| Badges | 1,131 | - | 1,049 | |||||
| Bank charges | 879 | - | 418 | |||||
| Event expenses | 13,284 | - | 1,450 | |||||
| Fundraisingexpenses | - | - | 122 | |||||
| Property expenses, maintenance and administration |
13,817 | - | 6,131 | |||||
| Meetingexpenses | 891 | - | 316 | |||||
| Membershipcosts | 8,637 | - | 5,658 | |||||
| Uniform | 159 | - | 394 | |||||
| **Sub total ** | 39,158 | - | 15,664 |
| A4 Asset and investment purchases, (see table) |
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| - | - | - | - | ||||||
| - | - | - | - | ||||||
| **Sub total ** | - | - | - | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| 15,664 | |||||||||
| - 3,682 | - | - | - 3,682 | 1,517 | |||||
| - | - | - | - | - | |||||
| 19,392 | - | - | 19,392 | - | |||||
| 15,710 | - | - | 15,710 | 1,517 |
CCXX R1 accounts (SS)
06/05/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS) |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Building Bank account Petty cash Details Details Equipment, including tents, camping equipment, badges, clothing, protective clothing Details Signature 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 15,495 - 215 - - - 15,710 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 180,000 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 30,000 - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jason Zentner Russell Carpenter |
Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| 29-Apr-25 | |||
| 29-Apr-25 | |||
| 06/05/2025 |
CCXX R2 accounts (SS)