## Trustees' Annual Report For the period ||From (start date)||**0**|**1**|**0**|**9**|**2**|**3**|**3**|**3**|**3**||**3**|**1**|**0**|**8**|**2**|**4**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||||| ||**Section A**||||**Reference and administration de**|||||||**tails**|||||||| |Cha
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_(Thes_|rity name
r names the charity is known by
stered charity number (if any)
egistration number
rity’s principal address
es of the charity trustees who manage th
_e will be published in the annual report of the charity and the_|||||||||||2|||||||| ||||||1st Prestbury Scout Group||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||2
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8||||||||||||||| ||||||1|0|0|1|2|8|8||2||||||| ||||||||||||||||||||| ||||||Scout Headquarters||||||||||||||| ||||||The Burgage||||||||||||||| ||||||Prestbury||||||||||||||| ||||||Postcode||||||G||L|5|2|3|D|L|| ||||||e charity
_Charity Register if reporting for a Registered Chari_||||||||||||||| ||**Trustee Name**||**Office (if any)**|||||**Dates acted if not**
**whole year**||||**for**|||||||| ||Jason Zentner||Chair||||||||||||||||| ||Russell Carpenter||Treasurer||||||||||||||||| ||Rachel McCarthy||Secretary||||||||||||||||| ||Benjamin Davies||||||||||||||||||| ||Liz Taylor||||||||||||||||||| ||David Freer||||||||||||||||||| ||Christopher Whisker||GSL (Ex Officio)||||||||||||||||| ||Geoffrey Hall||Cubs (Ex Officio)||||||||||||||||| ||Alex King||Scouts (Ex Officio)||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||Type of advisor||||Name||||Address||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||||||||||||||||||||| ||**Section B**||||**Structure, governance and management**||||||||||||||| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)|cription of the charity’s trusts
of governing document
trust deed, constitution)
the charity is constituted
. trust, association, company)
tee selection methods
.g. appointed by, elected by)||||||||||||||||||| ||||||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.||||||||||||||| ||||||||||||||||||||| ||||||The Group is a trust established under its rules which are common
to all Scouts.||||||||||||||| ||||||||||||||||||||| ||||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.||||||||||||||| 1 LT700001 (3rd December 2018) |Additional governance issues
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) tru|The Group is managed by the Board of Trustees (BoT), the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Secretary and
6 Trustees (including 3 Ex Officio Trustees, and 3 Elected
Trustees and meets every 4 months.
Members of the BoT complete 'Essential Information for Executive
Committee' training within the first 6 months of joining the
committee.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
s|The Group is managed by the Board of Trustees (BoT), the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Secretary and
6 Trustees (including 3 Ex Officio Trustees, and 3 Elected
Trustees and meets every 4 months.
Members of the BoT complete 'Essential Information for Executive
Committee' training within the first 6 months of joining the
committee.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
s|The Group is managed by the Board of Trustees (BoT), the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Secretary and
6 Trustees (including 3 Ex Officio Trustees, and 3 Elected
Trustees and meets every 4 months.
Members of the BoT complete 'Essential Information for Executive
Committee' training within the first 6 months of joining the
committee.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
s| |---|---|---|---| ||s|The Group is managed by the Board of Trustees (BoT), the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Secretary and
6 Trustees (including 3 Ex Officio Trustees, and 3 Elected
Trustees and meets every 4 months.
Members of the BoT complete 'Essential Information for Executive
Committee' training within the first 6 months of joining the
committee.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
|| ||||| |**Section B**||**Structure, governance and management (continued)**|| |||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The main
areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist
with these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The Board could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.|| 2 LT700001 (3rd December 2018) ||||| |---|---|---|---| ||||| |**Section C**||**Objectives and activities**|| |Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects
Additional details of the objectives and activiti
Public benefit statement||**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|| ||||| |||The aims are achieved by the running of section meetings each
week in term time, and additionally offering nights away
experiences either on our premises or elsewhere to allow skills
learnt on weeknights to be put into practice.|| ||e|s (optional information but encouraged as best practice)|| |||The group is run entirely by volunteers, who work together to
ensure the premises are kept operational and safe and to provide
opportunities for the young people. Many of the volunteers also
attend regular training sessions to maintain the necessary skills, in
particular First Aid, to help keep the young people safe.|| ||||| |||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|| ||||| |**Section D**||**Achievements and performance**|| |Summary of the main achievements of
the charity during the year|||| |||This year saw the continuation of the first Squirrel Drey in
Cheltenham. Squirrels was run in the 'family pilot', where parents
are required to stay during the meeting. The group membership for
the annual census was 136 youth members, 22 Programme
delivery roles, and 5 Governance roles:
Squirrels 21 (17m/4f)|| 3 LT700001 (3rd December 2018) ||Squirrels 21 (17m/4f)|Squirrels 21 (17m/4f)|Squirrels 21 (17m/4f)| |---|---|---|---| |||
Beavers 50 (41m/9f)
Cubs 43 (36m/7f)
Scouts 22 (21m/1f)
Programme Delivery Roles 22 (12m/10f)
Governance Roles 5 (3m/2f)
The waiting list holds 198 people|136
22
5
163| ||||| |**Section E**||**Financial Review**|| |Brief statement of the charity’s policy on
reserves
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional inform||**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Board of Trustees considers
that the group should hold a sum equivalent to 12 months running
costs, circa £17,000.
The Group held reserves of approximately £15,700 against this at
year end, which is below target. This is mainly due to issues
claiming GiftAid (c£4,500).|| ||||| ||||| |||ation)|| |||**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building
societies or The Scout Association's Short Term Investment
Service. Except for a small number of shares inherited from Lloyds
Bank.
The Board of Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn, before
doing so the Group BoT considers the cash flow requirements.
Funds are raised mainly via termly subscriptions, of which
approximately half is paid upwards to District for insurance and
facilities in the area. There are also ad hoc funraising events
organised throughout the year.|| ||||| |**Section F**||**Other Optional Information**|| |Plans for future periods (details of any
significant activities planned to achieve them)|||| ||||| |**Section G**|**Declaration**||| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees 4 LT700001 (3rd December 2018) |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
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2
4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
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2
4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
0
2
4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
0
2
4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
0
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4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
0
2
4|Jason N Zentner
Rachel McCarthy
Chair
Secretary
0
5
1
0
2
4| |---|---|---|---|---|---|---|---| |||0|5|1|0|2|4| 5 LT700001 (3rd December 2018) ## **1st Prestbury Scout Group (Charity no. 267798))** ||**2023-2024**|**2022-2023**| |---|---|---| |**Income**||| |Bank Interest|3.70|3.21| |Donation|4,121.00|160.00| |Dry Dock SASU|655.00|85.00| |Events - Beavers|4,207.00|704.00| |Events - Cubs|5,049.00|680.00| |Events - Explorers|706.64|0.00| |Events - Scouts|2,312.00|709.00| |Events - Squirrels|1,549.50|125.00| |Fundraising|204.00|1,457.79| |Hall/Field hire|687.00|528.00| |Kit hire|0.00|70.00| |Membership Fees|14,444.50|10,860.00| |Rent|1,385.50|1,269.50| |Uniform|151.00|529.47| |**Expense**||| |Activity Equipment|299.54|125.60| |Admin|489.01|421.80| |Badges|92.80|277.00| |Badges - Beavers|438.75|363.68| |Badges - Cubs|272.36|122.14| |Badges - Scouts|111.65|0.00| |Badges - Squirrels|215.24|286.56| |Bank Fees|878.72|418.49| |Camping Equipment|59.95|0.00| |Dry Dock SASU|237.34|0.00| |Electric|766.89|475.35| |Events - Beavers|4,122.14|569.70| |Events - Cubs|3,854.04|402.88| |Events - Explorers|709.10|0.00| |Events - Scouts|2,683.16|477.50| |Events - Squirrels|1,678.92|0.00| |Fundraising|0.00|122.27| |Gas|2,706.48|1,345.28| |Insurance|1,116.91|789.63| |Internet|0.00|46.00| |Meetings - Beavers|146.94|67.41| |Meetings - Cubs|304.39|214.86| |Meetings - Scouts|349.46|13.75| |Meetings - Squirrels|89.92|20.45| |Membership Costs|8,636.82|5,658.00| |Rates|147.53|0.00| |Uniform|159.45|394.37| |---|---|---| |Venue Maintenance|7,913.86|2,594.91| |Water|676.30|456.77| |**Account balances**||| |Natwest|15,494.97|18,307.61| |Petty Cash Beavers|190.00|0.00| |Petty Cash Cubs|25.00|0.00| |Petty Cash Scouts|0.00|1,084.19| |**Summary**||| |Account balance brought forward|19,391.80|17,875.23| |Total income|35,475.84|17,180.97| |Total expenditure|39,157.67|15,664.40| |Net income|-3,681.83|1,516.57| |Account balance carried forward|15,709.97|19,391.80| |**1ST PRESTBURY SCOUT GROUP**|**1ST PRESTBURY SCOUT GROUP**||**267798**||| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|01/09/2023|**To**|31/08/2024||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4121**
**14479**
**204**
**687**
**14444**
**1386**
**151**
**4**

**35,476**
**-**
**-**
**-**
**35,476**
**360**
**1,131**
**879**
**13,284**
**-**
**13,817**
**891**
**8,637**
**159**
**39,158**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|**4121**|**-**||**-**||**4,121**||**160**| |Events|**14479**|**-**||**-**||**14,479**||**2,303**| |Fundraising|**204**|**-**||**-**||**204**||**1,458**| |Hall,field and kit hire|**687**|**-**||**-**||**687**||**598**| |Membershipfees|**14444**|**-**||**-**||**14,444**||**10,860**| |Rental income|**1386**|**-**||**-**||**1,386**||**1,270**| |Uniform sales|**151**|**-**||**-**||**151**||**529**| |Bank interest|**4**|**-**||**-**||**4**||**3**| |**_Sub total_**_(Gross income for_
_AR)_|
**35,476**|**-**||**-**||**35,476**||**17,181**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**17,181**| |||||||||| |Activityequipment|**360**|**-**||||||**126**| |Badges|**1,131**|**-**||||||**1,049**| |Bank charges|**879**|**-**||||||**418**| |Event expenses|**13,284**|**-**||||||**1,450**| |Fundraisingexpenses|**-**|**-**||||||**122**| |Property expenses, maintenance and
administration|**13,817**|**-**||||||**6,131**| |Meetingexpenses|**891**|**-**||||||**316**| |Membershipcosts|**8,637**|**-**||||||**5,658**| |Uniform|**159**|**-**||||||**394**| |**_Sub total_ **|**39,158**|**-**||||||**15,664**| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |---|---|---|---|---|---|---|---|---|---| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**15,664**| ||||||||||| ||**- 3,682**||**-**||**-**||**- 3,682**||**1,517**| ||**-**||**-**||**-**||**-**||**-**| ||**19,392**||**-**||**-**||**19,392**||**-**| ||**15,710**||**-**||**-**||**15,710**||**1,517**| CCXX R1 accounts (SS) 06/05/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Building
Bank account
Petty cash
**Details**
**Details**
Equipment, including tents, camping
equipment, badges, clothing, protective
clothing
**Details**
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,495**
**-**
**215**
**-**
**-**
**-**
**15,710**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**180,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
30,000
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jason Zentner
Russell Carpenter|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||29-Apr-25| ||||29-Apr-25| ||||06/05/2025| CCXX R2 accounts (SS)