Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name BisleyScouts Other names the charity is known by Registered charity number (if any) 2 6 7 6 9 4 HQ registration number Charity’s principal address 3 Elder Road Bisley Woking Postcode G U 2 4 9 H B Trustee Name Office (if any) 1 Eian Clark Hardacre Chair 2 Graham John Dykes 3 Kathleen Elizabeth Kett Treasurer 4 Andrew John Scott 5 Caroline LesleyAuld 6 Eleri Gregory 7 8 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year |
BisleyScouts 2 6 7 6 9 4 |
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| 3 Elder Road | |||||||||||||||
| Bisley | |||||||||||||||
| Woking | |||||||||||||||
| Postcode | G | U | 2 | 4 | 9 | H | B |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees and meets every 6 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees and meets every 6 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (14 September 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (14 September 2024)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Weekly meetings for our Beavers, 2 x Cubs and Scouts groups. Participation Distict Nike Hike for Cubs. Participation in Surrey wide Scoutabout and other camps by Scouts. |
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
Grant applied for and received for essential maintenance works for HQ, works completed repairing damage from subsidence and preventing further damage. Lease on HQ agreed and renewed for a further 25years. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £20,000. The Group held reserves of approximately £50,000 against this at year end. This is above the level required for operating expenses. However this can be explained by money being held for work required on the HQ building. |
5 LT700001 (14 September 2024)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
K Kett | K Kett | K Kett | K Kett | K Kett | K Kett | |
|---|---|---|---|---|---|---|---|
| Kate Kett | |||||||
| Treasurer | |||||||
| 2 6 0 1 2 6 |
|||||||
| 2 | 6 | 0 | 1 | 2 | 6 |
6 LT700001 (14 September 2024)
Bisley Scout Group (Charity no. 267694) Receipts and payments account
| Year start date | Year start date | ||
|---|---|---|---|
| For the year from |
4/1/2024 | To | |
| Receipts and payments | |||
| Receipts | |||
| Donations, legacies and similar income | |||
| Membershipsubscriptions | 7,181 | ||
| Less: Membershipsubscriptionspaid on(National/County/Area/District) | - 2,913 | ||
| Donations | 2,432 | ||
| Legacies | - | ||
| Gift Aid | - | ||
| Other similar income | 4,765 | ||
| Sub total | 11,465 | ||
| Grants | |||
| Maintenenacegrant | - | ||
| Othergrants | 15,700 | ||
| Sub total | 15,700 | ||
| Fundraising events(gross) | |||
| Bonfire and Fireworks | 6,992 | ||
| StrawberryFayre | - | ||
| Detail 3 | - | ||
| Other fundraisingactivities | - | ||
| Sub total | 6,992 | ||
| Scout hut income | |||
| Hire of building | 2,580 | ||
| Hire of equipment | - | ||
| Other Scout hut income | - | ||
| Sub total | 2,580 | ||
| Investment income | |||
| Bank interest | - | ||
| BuildingSocietyinterest | 1,600 | ||
| The Scout Association Short Term Investment Service | - | ||
| Other investment income | - | ||
| Sub total | 1,600 |
Year start date
| For the year from |
4/1/2024 | To |
|---|---|---|
Receipts and payments
2024/25 Unrestricted funds £
| Payments | |
|---|---|
| Charitable Payments | |
| Youthprogramme and activities | 6,934 |
| Adult support and training | - |
| Rent | - |
| Water and Sewerage | 409 |
| Electricityand Gas | 1,792 |
| Insurance | 1,186 |
| Repairs and Renewals | 23,519 |
| Materials and equipment | 3,833 |
| Printingandphotocopying | - |
| Contribution to campcosts | - |
| Uniforms | 1,744 |
| AGM and trustee expenses | - |
| Cleaning | 1,016 |
| Misc HQ | 2,541 |
| Misc Scout Group | 339 |
| Sub total | 43,313 |
| Fundraising expenses | |
| Bonfire | 3,324 |
| StrawberryFayre | - |
| Detail 3 | - |
| Other fundraisingcosts | - |
| Sub total | 3,324 |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|
| 46,637 | |
| - | |
| 46,637 | |
| - 8,300 | |
| 60,004 | |
| 51,704 |
Bisley Scout Group (Charity no. 267694) Receipts and payments account
| payments account roup(Charity no. 267694) |
payments account roup(Charity no. 267694) |
payments account roup(Charity no. 267694) |
|---|---|---|
| Year start date | ||
| For the year from |
4/1/2024 | To |
Statement of assets and liabilities at the end of the year
31st March 2025 Unrestricted funds
| £ | £ |
|---|---|
| Cash funds | |
| Bank current account | 19,052 |
| Bank deposit account | - |
| Buildingsocietyaccount | 32,652 |
| The Scout Association Short Term Investment Service | - |
| Cash/Floats | - |
| 51,704 (agree balances with receipts andpayments account) ok Total cash funds |
51,704 |
| Other monetary assets | |
| Tax claim | - |
| Debts due from the County/Area/District/Group | - |
| Insurance claim | - |
| Sub total | - |
| Investment assets | |
| Investmentproperty- detail | - |
| Quoted investments | - |
| Other investments - detail | - |
| Sub total | - |
| Non monetary assets for charity's own use | |
| Badge stock | - |
| Shopstock | - |
| Other stock | - |
| Land and buildings | - |
| Motor vehicles | - |
| Scoutingequipment,furniture etc | - |
| Other | - |
| Sub total | - |
| Liabilities | |
| Accounts notyetpaid | - |
| Expenses incurred but not invoiced | - |
| Subscriptions notyetpaid | - |
| Loan - detail | - |
| Other liabilities | - |
| Sub total | - |
| Total net assets | 51,704 |
The above receipts and payments account and statement of assets and liabilities were app Trustees on 12th Jan 2026 (the date of the Trustee Board meeting that approved the accoun their behalf by
| Signature K Kett |
Print Name |
|---|---|
| K Kett |
These templates are based on Charity Commission guidance, which
Year end date
3/31/2025
'CC16b Receipts and Payments Accounts Introductory Notes' Th https://assets.publishing.service.gov.uk/government/uploads/system/
The templates are guidance. They must show the opening cash bala the year, and the closing cash balances. But do tailor to local circums Group's finances to members and other stakeholders.
2023/24 Unrestricted funds £
7,170 - 2,768 4,220 - - 4,595 13,217 - - - 5,670 190 - - 5,860 2,952 - - 2,952 - 999 - - 999 23,028 - 23,028
Year end date
3/31/2025
2023/24 Unrestricted funds £
7,192 - - 378 2,006 1,135 2,745 1,355 - - 727 - 1,074 1,056 322 17,990 2,751 100 - - 2,851 20,841 - 20,841 2,187 57,817 60,004
Should agree to 'Total cash funds' in Statement of assets and liabilitie
Year end date 3/31/2025
31st March 2024 Unrestricted funds
£
8,952 - 51,052 - - 60,004 ok -
Should agree to 'Cash funds this year end' in the Receipts and payme
60,004
roved by the nts) and signed on
Chair Kate Kett, Treasurer
provides helpful notes:
he link is provided below uploads/attachment_data/file/585971/CC16b.pdf
ances, the receipt and payment movements in stances, to most clearly report the Scout
ents account.