## Trustees' Annual Report ## For the period |From (start date)||**0**|**1**|**0**|**4**|**2**|**4**|**4**||**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
BisleyScouts
Other names the charity is known by
Registered charity number (if any)
2
6
7
6
9
4
HQ registration number
Charity’s principal address
3 Elder Road
Bisley
Woking
Postcode
G
U
2
4
9 H
B
**Trustee Name**
**Office (if any)**
1
Eian Clark Hardacre
Chair
2
Graham John Dykes
3
Kathleen Elizabeth Kett
Treasurer
4
Andrew John Scott
5
Caroline LesleyAuld
6
Eleri Gregory
7
8
9
10
11
12
13
14
15
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**Dates acted if not for**
**whole year**||||BisleyScouts
2
6
7
6
9
4|||||||||||| |||||3 Elder Road|||||||||||| |||||Bisley|||||||||||| |||||Woking|||||||||||| |||||Postcode||||G||U|2|4|9|H|B| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees and meets every 6 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees and meets every 6 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| 2 LT700001 (14 September 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Weekly meetings for our Beavers, 2 x Cubs and Scouts
groups. Participation Distict Nike Hike for Cubs.
Participation in Surrey wide Scoutabout and other camps by
Scouts.| 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

Grant applied for and received for essential maintenance
works for HQ, works completed repairing damage from
subsidence and preventing further damage. Lease on HQ
agreed and renewed for a further 25years.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £20,000.
The Group held reserves of approximately £50,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
money being held for work required on the HQ building.| ||| ||| 5 LT700001 (14 September 2024) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|K Kett|K Kett|K Kett|K Kett|K Kett|K Kett|| |---|---|---|---|---|---|---|---| ||||||||| ||Kate Kett||||||| ||||||||| ||Treasurer||||||| ||2
6
0
1
2
6||||||| ||2|6|0|1|2|6|| 6 LT700001 (14 September 2024) ## **Bisley Scout Group (Charity no. 267694) Receipts and payments account** |||Year start date|Year start date| |---|---|---|---| ||**For the year**
**from**|**4/1/2024**|**To**| ||||| |**Receipts and payments**|||| |**Receipts**|||| |**Donations, legacies and similar income**|||| |Membershipsubscriptions||**7,181**|| |Less: Membershipsubscriptionspaid on(National/County/Area/District)||**- 2,913**|| |Donations||**2,432**|| |Legacies||**-**|| |Gift Aid||**-**|| |Other similar income||**4,765**|| |**Sub total**||**11,465**|| |**Grants**|||| |Maintenenacegrant||**-**|| |Othergrants||**15,700**|| |**Sub total**||**15,700**|| |**Fundraising events(gross)**|||| |Bonfire and Fireworks||**6,992**|| |StrawberryFayre||**-**|| |Detail 3||**-**|| |Other fundraisingactivities||**-**|| |**Sub total**||**6,992**|| |**Scout hut income**|||| |Hire of building||**2,580**|| |Hire of equipment||**-**|| |Other Scout hut income||**-**|| |**Sub total**||**2,580**|| |**Investment income**|||| |Bank interest||**-**|| |BuildingSocietyinterest||**1,600**|| |The Scout Association Short Term Investment Service||**-**|| |Other investment income||**-**|| |**Sub total**||**1,600**|| Year start date |**For the year**
**from**|**4/1/2024**|**To**| |---|---|---| ## **Receipts and payments** **2024/25 Unrestricted funds £** |**Payments**|| |---|---| |**Charitable Payments**|| |Youthprogramme and activities|**6,934**| |Adult support and training|**-**| |Rent|**-**| |Water and Sewerage|**409**| |Electricityand Gas|**1,792**| |Insurance|**1,186**| |Repairs and Renewals|**23,519**| |Materials and equipment|**3,833**| |Printingandphotocopying|**-**| |Contribution to campcosts|**-**| |Uniforms|**1,744**| |AGM and trustee expenses|**-**| |Cleaning|**1,016**| |Misc HQ|**2,541**| |Misc Scout Group|**339**| |**Sub total**|**43,313**| |**Fundraising expenses**|| |Bonfire|**3,324**| |StrawberryFayre|**-**| |Detail 3|**-**| |Other fundraisingcosts|**-**| |**Sub total**|**3,324**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|| ||**46,637**| ||| ||**-**| ||| ||**46,637**| ||| ||**- 8,300**| ||**60,004**| ||**51,704**| **Bisley Scout Group (Charity no. 267694) Receipts and payments account** |**payments account**
**roup(Charity no. 267694)**|**payments account**
**roup(Charity no. 267694)**|**payments account**
**roup(Charity no. 267694)**| |---|---|---| |Year start date||| |**For the year**
**from**|**4/1/2024**|**To**| **Statement of assets and liabilities at the end of the year** **31st March 2025 Unrestricted funds** |**£**|**£**| |---|---| |**Cash funds**|| |Bank current account|**19,052**| |Bank deposit account|**-**| |Buildingsocietyaccount|**32,652**| |The Scout Association Short Term Investment Service|**-**| |Cash/Floats|**-**| |**51,704**
(agree balances with receipts andpayments account)
ok
**Total cash funds**|**51,704**| |**Other monetary assets**|| |Tax claim|**-**| |Debts due from the County/Area/District/Group|**-**| |Insurance claim|**-**| |**Sub total**|**-**| |**Investment assets**|| |Investmentproperty- detail|**-**| |Quoted investments|**-**| |Other investments - detail|**-**| |**Sub total**|**-**| |**Non monetary assets for charity's own use**|| |Badge stock|**-**| |Shopstock|**-**| |Other stock|**-**| |Land and buildings|**-**| |Motor vehicles|**-**| |Scoutingequipment,furniture etc|**-**| |Other|**-**| |**Sub total**|**-**| |**Liabilities**|| |Accounts notyetpaid|**-**| |Expenses incurred but not invoiced|**-**| |Subscriptions notyetpaid|**-**| |Loan - detail|**-**| |Other liabilities|**-**| |**Sub total**|**-**| ||| |**Total net assets**|**51,704**| ## **The above receipts and payments account and statement of assets and liabilities were app Trustees on 12th Jan 2026 (the date of the Trustee Board meeting that approved the accoun their behalf by** |Signature
K Kett|Print Name| |---|---| ||| |K Kett|| These templates are based on Charity Commission guidance, which ## Year end date ## **3/31/2025** **'CC16b Receipts and Payments Accounts Introductory Notes'** Th https://assets.publishing.service.gov.uk/government/uploads/system/ The templates are **guidance.** They must show the opening cash bala the year, and the closing cash balances. But do tailor to local circums Group's finances to members and other stakeholders. ## **2023/24 Unrestricted funds £** **7,170 - 2,768 4,220 - - 4,595 13,217 - - - 5,670 190 - - 5,860 2,952 - - 2,952 - 999 - - 999 23,028 - 23,028** Year end date ## **3/31/2025** ## **2023/24 Unrestricted funds £** **7,192 - - 378 2,006 1,135 2,745 1,355 - - 727 - 1,074 1,056 322 17,990 2,751 100 - - 2,851 20,841 - 20,841 2,187 57,817 60,004** Should agree to 'Total cash funds' in Statement of assets and liabilitie Year end date **3/31/2025** **31st March 2024 Unrestricted funds** **£** **8,952 - 51,052 - - 60,004** ok **-** Should agree to 'Cash funds this year end' in the Receipts and payme **60,004** ## **roved by the nts) and signed on** Chair Kate Kett, Treasurer provides helpful notes: he link is provided below uploads/attachment_data/file/585971/CC16b.pdf ances, the receipt and payment movements in stances, to most clearly report the Scout ents account.