Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: Whitehill Village Hall
Charity registration number: 267564
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and maintenance of a Village Hall for use by local residents in Whitehill and Bordon without distinction of political, religious or ethnic grounds. Whitehill Village Hall is held in trust for use by the whole community for meetings, lectures, sports facilities and other forms of recreation. Its purpose is to improve the quality of life for all individuals and create a vibrant, inclusive local community centre. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A full and varied open access community programme with opportunities for all is offered. A list of activities is held on the web site, together with links to more detailed information about each regular group. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees consider these activities to be consistent with Charity Commission guidance on providing for the public benefit. The objectives have been pursued during the activities of the charity during the year. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 | All Trustees work on a voluntary basis to administer the workings of the hall. The majority of the regular groups are also completely run by volunteers. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Since it was officially opened in 1988, Whitehill Village Hall has become a focal point in the town, bringing the community together in a range of activities. The focus is on providing activities for all age groups and cultures, especially the elderly who are socially isolated or vulnerable, in the local area. The trustees aim to develop and encourage the community to use the facilities available at the hall. They are meeting the demands made by the increased population due to the regeneration of Bordon and Whitehill and are still able to expand further to welcome new members of the community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | It is the strategy of the Trustees to manage the revenue budget on a self- financing basis. This has been achieved during the past year with: Grants from East Hampshire District towards wellbeing and exercise group. As well as Councillors grants towards the cost of re sealing the floor and redecorating the main hall as well as upgrading our sound and visual equipment |
| Statement explaining thepolicy for holding reserves stating why they are held |
Para 1.22 | Whitehill Village Hall has a reserves policy which is reviewed annually, this identifies 6 months running costs and projects that require funds to be accumulated to undertake at a future date, |
| Amount of reserves held | Para 1.22 | £17000 Earmarked foe Replacement chairs 120 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The hall is in a good financial position, as the building requires no major repairs. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The main source of funds is usually the hiring of the hall, café and activity rooms, together with the use of the well equipped kitchen. Grants to fund refurbishment of the building and grounds improvement have been obtained from EHDC and Hampshire County Council Councillors |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Contributions made by hall users are set to achieve this. The income from letting usually covers the operating/running costs during the year and allows the accumulation of funds for larger projects and improvements. |
| A description of the principal risks facing the charity |
Para 1.46 | Loss of income due to:- Loss of regular bookings. Finding new Trustees and Officials to |
replace those retiring each year. Other
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Eight trustees were elected, to serve for one year, at the Annual General Meeting held in June. These trustees form the basis of the Management Committee of the Village Hall which has the power to co-opt up to4further members on an annual basis. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | To guide the Management Committee in exercising its duty of care to members, employees and users of the hall, the following policy statements have been adopted and reviewed annually - Health & Safety Policy - Safeguarding Policy for Children and Vulnerable Adults - Equal Opportunities Policy - Reserves Policy - CCT Policy - Customer Service Policy - Hiring Agreement |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Whitehill Village Hall Other name the charity uses Whitehill Village Hall Committee Registered charity number 267564 Charity’s principal address Sutton Field, Whitehill, Bordon, Hants, GU35 9BW
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alan Waterhouse | Chair | |||
| Davina Hudson | ||||
| Peter Benson | ||||
| Phillip Atkinson | I T Support | |||
| Beryl Parsons | Booking Clerk | |||
| Andrew Kosinski | Treasurer | |||
| Paul Burgess | ||||
| Carol Ann Dann |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Whitehill Town Council hold lease for land owned by EHDC |
||
WHITEHILL VILLAGE HALL ACCOUNTS YEAR ENDING 31/03/2025
| CAF CURRENT | ||
|---|---|---|
| RENTAL INCOME HIRINGS / REGULAR USERS |
2023/24 a |
2024/25 b |
| AHAMADIAYYA MUSLIM COMMUNITY BORDON BRIDGE BROWNIES BUCKLE CAFÉ COMMUNITY FIRST EAST HANTS BORDERS GROUP WI EAST HANTS DISTRICT COUNCIL (ELECTIONS) ELIZABETH BLAKE PHOENIX ARTS EMMA DRAZD FARNHAM & BORDON CONSERVATIVES JANE LINDFORD JANET BETTGER NEW TESTAMENT CHURCH OAKWOOD RESIDENCE PAUL WIGMAN PEERTALK PILATES PRIVATE HIRE/MISC DEPOSIT PRIVATE HIRE/MISC. R HARROD RAINBOWS RVS LUNCH CLUB SINGING FOR WELLBEING SLIMMING WORLD SPORTS4KIDS ST MATTHEWS STRICTLY SHOWTIME TAI CHI UKULALE GROUP WHITEHILL BABY AND TODDLER GROUP WHITEHILL ON WEDNESDAY WHITEHILL PARK RESIDENCE ASSOC WI GROUP WOOLMER FOREST U3A |
£0.00 £1,729.00 £627.00 £157.75 £2,445.00 £38.00 £336.00 £0.00 £0.00 £0.00 £0.00 £168.00 £1,662.50 £28.50 £0.00 £731.25 £1,462.00 £800.00 £1,856.00 £165.00 £255.00 £2,716.95 £137.50 £7,106.00 £578.00 £960.00 £1,521.50 £510.00 £495.00 £845.00 £1,786.00 £19.00 £530.25 £3,263.00 |
£369.99 £1,662.75 £608.00 £0.00 £3,877.50 £76.00 £336.00 £439.00 £30.00 £47.50 £15.00 £84.00 £2,008.00 £0.00 £28.50 £765.00 £1,632.00 £700.00 £1,352.50 £150.00 £255.00 £2,296.15 £0.00 £6,307.00 £0.00 £963.75 £1,564.00 £510.00 £479.75 £680.00 £3,344.00 £19.00 £573.00 £3,407.80 |
| TOTAL RENTAL INCOME | £32,929.20 a |
£34,581.19 |
| GRANT INCOME GRANTS |
2023/24 a |
2024/25 b |
| AMAZON CHARITY DONATION D-DAY GRANT EHDC GRANT (CHAIROBICS) CAF CURRENT (GOLD TRANSFER) EHDC LOTTERY EHDC GRANT (HEATERS) ROOF GRANT EHDC GRANT (SOUND SYSTEM) HCC GRANT (SOUND SYSTEM) SOLAR GRANT WHITEHILL TOWN COUNCIL (AC/HEAT) |
£22.69 £136.50 £500.00 £2,000.00 £14,845.00 £246.00 £2,100.00 £15,000.00 £0.00 £0.00 £17,000.00 £0.00 |
£0.00 £0.00 £0.00 £2,000.00 £0.00 £188.00 £4,129.08 £0.00 £500.00 £500.00 £0.00 £9,000.00 |
| TOTAL GRANT INCOME | £51,850.19 a |
£16,317.08 |
| OTHER INCOME OTHERS |
2023/24 a |
2024/25 b |
| ADMIN INCOME BANK ERROR OVERPAYMENT CAF CURRENT (GOLD TO CURRENT TRANSFER) CAF CURRENT INTEREST CHAIROBICS USER CONTRIBUTIONS CHRISTMAS LUNCH DONATION REFUND ELEC/GAS SKITTLE HIRE CAF GOLD INTEREST |
£0.00 £0.00 £0.00 £48.26 £2,300.00 £600.00 £0.00 £100.00 £29.00 |
£50.00 £297.50 £2,000.00 £25.12 £1,671.50 £0.00 £2,579.58 £0.00 £0.00 |
| TOTAL OTHER INCOME | £3,077.26 | £6,623.70 |
| TOTAL CAF CURRENT INCOME | £87,856.65 | £57,521.97 |
----- Start of picture text -----
BUILDING/RENTAL EXPENDITURE RENTAL / BUILDING 2023/24 a 2024/25 b
ADMIN EXPENSES £189.63 £83.56
BANK CHARGES £60.00 £60.00
BOILER MAINTENANCE £213.88 £300.68
BROADBAND £601.80 £785.82
BUILDING MAINTENANCE £5,048.26 £3,479.94
CHAIROBICS £4,700.00 £5,573.00
CLEANING SERVICES £6,685.19 £6,544.27
EHDC (BUSINESS RATES) £0.00 £92.26
ELECTRICITY £8,329.36 £10,836.04
GAS £1,377.88 £4,226.87
GROUNDS MAINTENANCE £1,468.00 £1,777.00
HALL PARTY CANCELLATION REFUND £0.00 £205.00
HEALTH SUPPLIES £21.99 £0.00
HEATING AND AC INSTALL £0.00 £15,691.79
INSURANCE £1,098.72 £1,281.97
IT EQUIP & LICENCES £213.78 £230.40
KITCHEN COSTS £37.80 £32.99
PRIVATE HIRE/MISC DEPOSIT REFUND £1,533.00 £666.00
SECURITY £582.00 £855.64
SOUND SYSTEM £0.00 £6,359.31
WASTE DISPOSAL £1,451.98 £1,675.18
WATER £461.79 £599.74
WHITEHILL BABY AND TODDLER GROUP - REFUND £0.00 £110.00
TOTAL BUILDING/RENTAL EXPENDITURE £34,075.06 £61,467.46
GRANT EXPENDITURE GRANTS 2023/24 a 2024/25 b
D-DAY CELEBRATIONS £0.00 £326.60
HEATING AND AC £3,748.42 £0.00
ROOF REPLACEMENT £33,845.00 £0.00
SOLAR PANELS £17,000.00 £0.00
TOTAL GRANT EXPENDITURE £54,593.42 £326.60
OTHER EXPENDITURE OTHERS 2023/24 a 2024/25 b
BANK ERROR REFUND £0.00 £297.50
CAF CURRENT (CURRENT TO GOLD TRANSFER) £0.00 £15,000.00
CAF GOLD (GOLD TO CURRENT TRANSFER) £0.00 £0.00
CHRISTMAS EVENT £1,079.08 £0.00
QUEENS JUBILEE CELEBRATION £35.50 £0.00
SKITTLE HIRE REFUND 50 £0.00
TOTAL OTHER EXPENDITURE £1,164.58 £15,297.50
TOTAL CAF CURRENT EXPENDITURE £89,833.06 £77,091.56
----- End of picture text -----
| CAF GOLD | |||||
|---|---|---|---|---|---|
| INCOME | ITEMS | 2023/24 | a | 2024/25 | b |
| CAF BANK GOLD INTEREST | £0.00 | £228.35 | |||
| CAF BANK GOLD (CURRENT TO GOLD TRANSFER) | £0.00 | £15,000.00 | |||
| 0 | |||||
| TOTAL CAF GOLD INCOME | £0.00 | £15,228.35 | |||
| TOTAL CAF GOLD INCOME | £0.00 | £15,228.35 | |||
| EXPENDITURE | ITEMS | 2023/24 | a | 2024/25 | b |
| CAF BANK GOLD (GOLD TO CURRENT TRANSFER) | £0.00 | £2,000.00 | |||
| TOTAL CAF GOLD EXPENDITURE | £0.00 | £2,000.00 | |||
| TOTAL CAF GOLD EXPENDITURE | £0.00 | £2,000.00 |
----- Start of picture text -----
RINGFENCED FUNDS (FUNDS ALREADY PAID TO WVH AND DRAWN DOWN AGAINST)
CHAIROBICS BROUGHT FORWARD FROM 23/24 £4,638.70
INCOME £3,671.50
EXPENDITURE £6,327.00
TAKEN FORWARD TO 25/26 £1,983.20
WOW (WHITEHILL ON WEDNEDNESDAY) BROUGHT FORWARD FROM 23/24 £1,824.00
INCOME £0.00
EXPENDITURE £304.00
TAKEN FORWARD TO 25/26 £1,520.00
COMPUTER CLASSES BROUGHT FORWARD FROM 23/24 £629.20
INCOME £0.00
EXPENDITURE £0.00
TAKEN FORWARD TO 25/26 £629.20
XMAS LUNCH BROUGHT FORWARD FROM 23/24 £431.89
INCOME £0.00
EXPENDITURE £0.00
TAKEN FORWARD TO 25/26 £431.89
TOTAL RINGFENCED £4,564.29
----- End of picture text -----
STATEMENT OF ACCOUNTS
----- Start of picture text -----
2023/24 2024/25
BROUGHT FORWARD £43,990.73 £27,404.32
TOTAL INCOME £87,856.65 £72,750.32
TOTAL EXPENDITURE £89,833.06 £77,091.56
GAIN OR LOSS -£1,976.41 -£4,341.24
CAF BANK A/C £25,725.71 £6,492.12
CAF BANK GOLD A/C £892.61 £14,120.96
£26,618.32 £20,613.08
CASH £0.00 £0.00
UNCASHED CHEQUES £0.00 £0.00
OUSTANDING PAYMENTS DUE £786.00 £847.00
TOTAL BALANCES CARRIED FORWARD: £27,404.32 £21,460.08
----- End of picture text -----
Accounts Approved By:
Print Name:
Nicky Cole M A Accountancy Group
Signature:
Date:
15 May 2025
Accounts Accepted By Chairman:
Print Name:
Signature:
Date:
Whitehill Village Hall
Independent Examiners Report for the Year Ended 31 March 2025
Independent Examiner’s Statement
I confirm that:
-
the accounts are consistent with the accounting records;
-
no material matters have come to my attention which give me cause to believe that in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act 2011; or
-
the accounts do not accord with those records; and
-
I have no further concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nicky Cole MAAT
Mad About Bookkeeping Ltd Wolfe Mead Farnham Road Bordon GU35 0NH
15[th] May 2025