## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To 31/03/2025 Period end date** **Charity name: Whitehill Village Hall** ## **Charity registration number: 267564** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**Village Hall for use by local residents in**
**Whitehill and Bordon without distinction**
**of political, religious or ethnic grounds.**
**Whitehill Village Hall is held in trust for**
**use by the whole community for**
**meetings, lectures, sports facilities and**
**other forms of recreation. Its purpose is**
**to improve the quality of life for all**
**individuals and create a vibrant,**
**inclusive local community centre.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**A full and varied open access**
**community programme with**
**opportunities for all is offered.**
**A list of activities is held on the web**
**site, together with links to more detailed**
**information about each regular group.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees consider these activities to**
**be consistent with Charity Commission**
**guidance on providing for the public**
**benefit. The objectives have been**
**pursued during the activities of the**
**charity during the year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**All Trustees work on a voluntary basis**
**to administer the workings of the hall.**
**The majority of the regular groups are**
**also completely run by volunteers.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Since it was officially opened in 1988,**
**Whitehill Village Hall has become a focal**
**point in the town, bringing the**
**community together in a range of**
**activities.**
**The focus is on providing activities for**
**all age groups and cultures, especially**
**the elderly who are socially isolated or**
**vulnerable, in the local area.**
**The trustees aim to develop and**
**encourage the community to use the**
**facilities available at the hall. They are**
**meeting the demands made by the**
**increased population due to the**
**regeneration of Bordon and Whitehill**
**and are still able to expand further to**
**welcome new members of the**
**community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**It is the strategy of the Trustees to**
**manage the revenue budget on a self-**
**financing basis. This has been achieved**
**during the past year with:**

**Grants from East Hampshire District**
**towards wellbeing and exercise**
**group. As well as Councillors**
**grants towards the cost of re**
**sealing the floor and redecorating**
**the main hall as well as upgrading**
**our sound and visual equipment**
| |Statement explaining
thepolicy for holding
reserves stating why they
are held|Para 1.22|**Whitehill Village Hall has a reserves**
**policy which is reviewed annually, this**
**identifies 6 months running costs and**
**projects that require funds to be**
**accumulated to undertake at a future**
**date,**| |Amount of reserves held|Para 1.22|**£17000 Earmarked foe Replacement**
**chairs 120**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The hall is in a good financial position,**
**as the building requires no major**
**repairs.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The main source of funds is usually the**
**hiring of the hall, café and activity**
**rooms, together with the use of the well**
**equipped kitchen.**
**Grants to fund refurbishment of the**
**building and grounds improvement have**
**been obtained from EHDC and**
**Hampshire County Council Councillors**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Contributions made by hall users are set**
**to achieve this. The income from letting**
**usually covers the operating/running**
**costs during the year and allows the**
**accumulation of funds for larger**
**projects and improvements.**| |A description of the principal
risks facing the charity|Para 1.46|**Loss of income due to:-**

**Loss of regular bookings.**

**Finding new Trustees and Officials to**| **replace those retiring each year.** Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Eight trustees were elected, to serve for
one year, at the Annual General Meeting
held in June. These trustees form the basis
of the Management Committee of the
Village Hall which has the power to co-opt
up to4further members on an annual
basis.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|To guide the Management Committee
in exercising its duty of care to
members, employees and users of the
hall, the following policy statements
have been adopted and reviewed
annually
-
Health & Safety Policy
-
Safeguarding Policy for
Children and Vulnerable Adults
-
Equal Opportunities Policy
-
Reserves Policy
-
CCT Policy
-
Customer Service Policy
-
Hiring Agreement| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Whitehill Village Hall Other name the charity uses Whitehill Village Hall Committee Registered charity number 267564 Charity’s principal address Sutton Field, Whitehill, Bordon, Hants, GU35 9BW ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Alan Waterhouse|Chair||| ||Davina Hudson|||| ||Peter Benson|||| ||Phillip Atkinson|I T Support||| ||Beryl Parsons|Booking Clerk||| ||Andrew Kosinski|Treasurer||| ||Paul Burgess|||| ||Carol Ann Dann|||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Whitehill Town Council**
**hold lease for land owned**
**by EHDC**||| |||| |||| |||| |||| |||| ## **WHITEHILL VILLAGE HALL ACCOUNTS YEAR ENDING 31/03/2025** |**CAF CURRENT**||| |---|---|---| |**RENTAL INCOME**
**HIRINGS / REGULAR USERS**|**_2023/24_**
**_a_**|**2024/25**
**b**| |AHAMADIAYYA MUSLIM COMMUNITY
BORDON BRIDGE
BROWNIES
_BUCKLE CAFÉ_
COMMUNITY FIRST
EAST HANTS BORDERS GROUP WI
EAST HANTS DISTRICT COUNCIL (ELECTIONS)
ELIZABETH BLAKE PHOENIX ARTS
EMMA DRAZD
FARNHAM & BORDON CONSERVATIVES
JANE LINDFORD
JANET BETTGER
NEW TESTAMENT CHURCH
_OAKWOOD RESIDENCE_
PAUL WIGMAN
PEERTALK
PILATES
PRIVATE HIRE/MISC DEPOSIT
PRIVATE HIRE/MISC.
R HARROD
RAINBOWS
RVS LUNCH CLUB
_SINGING FOR WELLBEING_
SLIMMING WORLD
_SPORTS4KIDS_
ST MATTHEWS
STRICTLY SHOWTIME
TAI CHI
UKULALE GROUP
WHITEHILL BABY AND TODDLER GROUP
WHITEHILL ON WEDNESDAY
WHITEHILL PARK RESIDENCE ASSOC
WI GROUP
WOOLMER FOREST U3A|_£0.00_
_£1,729.00_
_£627.00_
_£157.75_
_£2,445.00_
_£38.00_
_£336.00_
_£0.00_
_£0.00_
_£0.00_
_£0.00_
_£168.00_
_£1,662.50_
_£28.50_
_£0.00_
_£731.25_
_£1,462.00_
_£800.00_
_£1,856.00_
_£165.00_
_£255.00_
_£2,716.95_
_£137.50_
_£7,106.00_
_£578.00_
_£960.00_
_£1,521.50_
_£510.00_
_£495.00_
_£845.00_
_£1,786.00_
_£19.00_
_£530.25_
_£3,263.00_|**£369.99**
**£1,662.75**
**£608.00**
**_£0.00_**
**£3,877.50**
**£76.00**
**£336.00**
**£439.00**
**£30.00**
**£47.50**
**£15.00**
**£84.00**
**£2,008.00**
**_£0.00_**
**£28.50**
**£765.00**
**£1,632.00**
**£700.00**
**£1,352.50**
**£150.00**
**£255.00**
**£2,296.15**
**_£0.00_**
**£6,307.00**
**_£0.00_**
**£963.75**
**£1,564.00**
**£510.00**
**£479.75**
**£680.00**
**£3,344.00**
**£19.00**
**£573.00**
**£3,407.80**| |**TOTAL RENTAL INCOME**|_£32,929.20_
a|**£34,581.19**| |||| |**GRANT INCOME**
**GRANTS**|**_2023/24_**
**_a_**|**2024/25**
**b**| |_AMAZON_
_CHARITY DONATION_
_D-DAY GRANT_
EHDC GRANT (CHAIROBICS)
CAF CURRENT (GOLD TRANSFER)
EHDC LOTTERY
EHDC GRANT (HEATERS)
_ROOF GRANT_
EHDC GRANT (SOUND SYSTEM)
HCC GRANT (SOUND SYSTEM)
_SOLAR GRANT_
WHITEHILL TOWN COUNCIL (AC/HEAT)|_£22.69_
_£136.50_
_£500.00_
_£2,000.00_
_£14,845.00_
_£246.00_
_£2,100.00_
_£15,000.00_
_£0.00_
_£0.00_
_£17,000.00_
_£0.00_|**_£0.00_**
**_£0.00_**
**_£0.00_**
**£2,000.00**
**_£0.00_**
**£188.00**
**£4,129.08**
**_£0.00_**
**£500.00**
**£500.00**
**_£0.00_**
**£9,000.00**| |**TOTAL GRANT INCOME**|_£51,850.19_
a|**£16,317.08**| |||| |**OTHER INCOME**
**OTHERS**|**_2023/24_**
**_a_**|**2024/25**
**b**| |ADMIN INCOME
BANK ERROR OVERPAYMENT
CAF CURRENT (GOLD TO CURRENT TRANSFER)
CAF CURRENT INTEREST
CHAIROBICS USER CONTRIBUTIONS
CHRISTMAS LUNCH DONATION
REFUND ELEC/GAS
SKITTLE HIRE
CAF GOLD INTEREST|_£0.00_
_£0.00_
_£0.00_
_£48.26_
_£2,300.00_
_£600.00_
_£0.00_
_£100.00_
_£29.00_|**£50.00**
**£297.50**
**£2,000.00**
**£25.12**
**£1,671.50**
**£0.00**
**£2,579.58**
**£0.00**
**£0.00**| |**TOTAL OTHER INCOME**|_£3,077.26_|**£6,623.70**| |||| |**TOTAL CAF CURRENT INCOME**|_£87,856.65_|**£57,521.97**| **----- Start of picture text -----**
BUILDING/RENTAL EXPENDITURE RENTAL / BUILDING 2023/24 a 2024/25 b
ADMIN EXPENSES £189.63 £83.56
BANK CHARGES £60.00 £60.00
BOILER MAINTENANCE £213.88 £300.68
BROADBAND £601.80 £785.82
BUILDING MAINTENANCE £5,048.26 £3,479.94
CHAIROBICS £4,700.00 £5,573.00
CLEANING SERVICES £6,685.19 £6,544.27
EHDC (BUSINESS RATES) £0.00 £92.26
ELECTRICITY £8,329.36 £10,836.04
GAS £1,377.88 £4,226.87
GROUNDS MAINTENANCE £1,468.00 £1,777.00
HALL PARTY CANCELLATION REFUND £0.00 £205.00
HEALTH SUPPLIES £21.99 £0.00
HEATING AND AC INSTALL £0.00 £15,691.79
INSURANCE £1,098.72 £1,281.97
IT EQUIP & LICENCES £213.78 £230.40
KITCHEN COSTS £37.80 £32.99
PRIVATE HIRE/MISC DEPOSIT REFUND £1,533.00 £666.00
SECURITY £582.00 £855.64
SOUND SYSTEM £0.00 £6,359.31
WASTE DISPOSAL £1,451.98 £1,675.18
WATER £461.79 £599.74
WHITEHILL BABY AND TODDLER GROUP - REFUND £0.00 £110.00
TOTAL BUILDING/RENTAL EXPENDITURE £34,075.06 £61,467.46
GRANT EXPENDITURE GRANTS 2023/24 a 2024/25 b
D-DAY CELEBRATIONS £0.00 £326.60
HEATING AND AC £3,748.42 £0.00
ROOF REPLACEMENT £33,845.00 £0.00
SOLAR PANELS £17,000.00 £0.00
TOTAL GRANT EXPENDITURE £54,593.42 £326.60
OTHER EXPENDITURE OTHERS 2023/24 a 2024/25 b
BANK ERROR REFUND £0.00 £297.50
CAF CURRENT (CURRENT TO GOLD TRANSFER) £0.00 £15,000.00
CAF GOLD (GOLD TO CURRENT TRANSFER) £0.00 £0.00
CHRISTMAS EVENT £1,079.08 £0.00
QUEENS JUBILEE CELEBRATION £35.50 £0.00
SKITTLE HIRE REFUND 50 £0.00
TOTAL OTHER EXPENDITURE £1,164.58 £15,297.50
TOTAL CAF CURRENT EXPENDITURE £89,833.06 £77,091.56
**----- End of picture text -----**
|**CAF GOLD**|||||| |---|---|---|---|---|---| |**INCOME**|**ITEMS**|**2023/24**|**a**|**2024/25**|**b**| ||CAF BANK GOLD INTEREST|_£0.00_||**£228.35**|| ||CAF BANK GOLD (CURRENT TO GOLD TRANSFER)|_£0.00_||**£15,000.00**|| |||||**0**|| |**TOTAL CAF GOLD INCOME**||_£0.00_||**£15,228.35**|| |**TOTAL CAF GOLD INCOME**||_£0.00_||**£15,228.35**|| |**EXPENDITURE**|**ITEMS**|**_2023/24_**|**a**|**2024/25**|**b**| ||CAF BANK GOLD (GOLD TO CURRENT TRANSFER)|£0.00||**£2,000.00**|| |**TOTAL CAF GOLD EXPENDITURE**||_£0.00_||**£2,000.00**|| |**TOTAL CAF GOLD EXPENDITURE**||_£0.00_||**£2,000.00**|| **----- Start of picture text -----**
RINGFENCED FUNDS (FUNDS ALREADY PAID TO WVH AND DRAWN DOWN AGAINST)
CHAIROBICS BROUGHT FORWARD FROM 23/24 £4,638.70
INCOME £3,671.50
EXPENDITURE £6,327.00
TAKEN FORWARD TO 25/26 £1,983.20
WOW (WHITEHILL ON WEDNEDNESDAY) BROUGHT FORWARD FROM 23/24 £1,824.00
INCOME £0.00
EXPENDITURE £304.00
TAKEN FORWARD TO 25/26 £1,520.00
COMPUTER CLASSES BROUGHT FORWARD FROM 23/24 £629.20
INCOME £0.00
EXPENDITURE £0.00
TAKEN FORWARD TO 25/26 £629.20
XMAS LUNCH BROUGHT FORWARD FROM 23/24 £431.89
INCOME £0.00
EXPENDITURE £0.00
TAKEN FORWARD TO 25/26 £431.89
TOTAL RINGFENCED £4,564.29
**----- End of picture text -----**
## **STATEMENT OF ACCOUNTS** **----- Start of picture text -----**
2023/24 2024/25
BROUGHT FORWARD £43,990.73 £27,404.32
TOTAL INCOME £87,856.65 £72,750.32
TOTAL EXPENDITURE £89,833.06 £77,091.56
GAIN OR LOSS -£1,976.41 -£4,341.24
CAF BANK A/C £25,725.71 £6,492.12
CAF BANK GOLD A/C £892.61 £14,120.96
£26,618.32 £20,613.08
CASH £0.00 £0.00
UNCASHED CHEQUES £0.00 £0.00
OUSTANDING PAYMENTS DUE £786.00 £847.00
TOTAL BALANCES CARRIED FORWARD: £27,404.32 £21,460.08
**----- End of picture text -----**
## **Accounts Approved By:** ## **Print Name:** ## Nicky Cole M A Accountancy Group **Signature:** **Date:** ## 15 May 2025 ## **Accounts Accepted By Chairman:** **Print Name:** **Signature:** **Date:** ## Whitehill Village Hall ## Independent Examiners Report for the Year Ended 31 March 2025 ## Independent Examiner’s Statement I confirm that: - the accounts are consistent with the accounting records; - no material matters have come to my attention which give me cause to believe that in any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act 2011; or - the accounts do not accord with those records; and - I have no further concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Nicky Cole MAAT Mad About Bookkeeping Ltd Wolfe Mead Farnham Road Bordon GU35 0NH 15[th] May 2025