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2023-03-31-accounts

SORP n:ference
Summary ofthe purposes of Para 1.17 To permit the premises to be used for the
the charity as set out in its physical
and mental recreation,
and social,
governing document moral, and intellectual
development
ofthe
arishioners.
Summary
activities		 ofthe main
in relation to those		 Para 1.17and
1.19		 Running
and maintenance
of
hall as a public benefit. Keep		 the village
Fit, Zumba
purposes for the public and Yoga classes. University ofthe Third
benefit,
in particular,		 the Age meetings.
Rural Cinema.		 Wedding
activities, projects or Receptions.
Funeral Wakes.		 Birthday
services identified
in		 the Parties. Quizzes. Cycling Events. Walking
accounts. Football. Hire to local companies
for
venous trainin
events.
Statement confirming Para 1.18 The Trustees have taken due account of
whether the trustees have the Charity Commission's
guidance
on
had regard to the guidance public benefit.
issued
by		 the Charity
Commission
on public
benefit

SORP reference
The Charity does not make grants.
Para 1.38
Policy on grant making
Not applicable.
Para 1.38
Policy on social investment
including program related
investment
Voluntary support is given for all the Hall
Para 1.38 sponsored events. The officers ofchair,
Contribution made by secretary, and booking secretary are
volunteers voluntary. The treasurer
role is provided		 by
an external bookkeeping
firm. Fund raising
events are supported
by the Village Hall
Council (Voluntary Trustees and volunteer
council members with ad hoc volunteers.

SORP reference
The Village
Hall successfully
recovered
from the impact ofthe pandemic
and was
maintained
to a good standard
through
the
Summary
of
achievements		 the main
ofthe charity,		 Para 1.20 year. Over F11000was spent on
maintaining
the hall, old bowling green and
identifying the difference the facilities for the benefit ofthe community.
charity's work has made to This helped to prevent
any serious
the circumstances
ofits		 deterioration.
This essential
work on the
beneficiaries and any wider 16acentury
building
and t970extension
benefits to society asa drove the work ofthe council. In addition,
whole. grant applications
were submitted,
which
were largely successful,
for several
projects. These are urgently
needed to
address the energy crisis, and make the
hall more attractive
for hirers, and villagers.
These included
improved
insulation
(Double glazing was installed
in the Old
Hall), solar energy,
refurbishment
ofa
games room, provision ofan electric
vehicle charger and the construction
ofa
main
Hall kitchen. One ofthe car parks was
resurfaced.
In partnership
with the Parish
Council,
all villagers were surveyed
for their
opinions ofthe hall and the priority they
attached toeach ofthese projects. A new
web-based
booking system was introduced
and a better accounting
system. Forthe
first time, an email circulation
list was set
up for improved
marketing.
A wide range of
activities now take place including
dog
training,
walking
football, yoga, the
community
coffee morning,
Zumba
and
finally the U3A (University
ofthe Third
Age). Over the year we estimate that 4000
people visit the village
Hall making some
10,500 individual
visits.
Additional information (optional)
You ma choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
By the end ofthe year many hundreds
of
grant awarding
bodies had been
Performance
offundraising
activities against objectives		 Para 1.41 researched
and three applications
submitted.
An application
to the Chipping
set Cam
en Communi
Trust was successful
for the purchase ofbetter kitchen for the purchase ofbetter kitchen for the purchase ofbetter kitchen
equipment. Fundraising for capital works
on the Hall has been difficult due to intense
nationwide competition for the available
funds.
Investment performance Para 1.41
against objectives
Other

Review of the charity's the charity's the charity's Para 1.21 As per Profit and Loss accounts for the
financial
position		 at the end year. The underlying
position of		 the charity
ofthe period is broadly break even, without grant
funding.
The projects we have identiTied		 will
help to cut energy costs and improve
revenue
from hall hire.
Statement explaining the Para 1.22 Reserves are held to cover
policy for holding reserves 1) Unforeseen
expenditure
on
stating
why they		 are held replacement
capital items and repairs		 to
the Hall (partly 16~ Century with a
1970sextension)
2)
Operating
costs in the event		 oflost
revue due to an
Hall closure.
Amount of reserves held Para 1 22 F23506 (Excluding funds raised for specific
ro ects in 2024
Reasons for holding zero Para 1.22 Not applicable
reserves
Details offund materially in Para 1.24 Not applicable
deficit
Explanation ofany Para 1.23 No Uncertainty
uncertainties
about		 the
charity continuing as a going
concern
Additional information (optional)
You ma
choose to include		 further statements where relevant
about
1) Regular hirings ofthe Hall.
2)
Fund raising events
The charity's
principal
sources offunds (including		 Para 642 3) Charitable
grants
4)
Local "100club" lottery
any fundraising) 5) Personal donations
Where funds allow, we invest to maintain
and improve facilities for all Hall users. We
Investment
objectives		 policy and
including
any		 Para 1.46 place reserves and project funds, which are
not needed
in the short term, into an
social investment policy interest-bearing
Charities
Aid Foundation
adopted account. We do not buy medium or high-
risk investments.
1) Major unforeseen
expenditure
on the
fabric ofthe building,
part of		 which is
A description
ofthe		 principal Para 1.46 listed.
risks facing the charity 2)
Inability to generate
sufficient		 revenue
to cover operating costs without using
reserves.
Energy costs have more than doubled.
Other Better insulation
is in progress and
investment
in a solar PV system		 is planned
for 2024.

Description ofcharity's
trusts:
Type of governing
document		 Para 1.25 Trust Deed
How is the charity Para 1.25 Trustees plus three 'ex officio" trustees:
constituted? Parish Vicar (currently vacant); Parish
Council Chair; Responsible
person
holding
the occu ational licence for the villa e bar.
Trustee selection methods Para 1.25 Trustees are nominated
by local
including
details ofany		 organisations
using the Hall and whose
constitutional
provisions
election to post or name		 e.g.
of		 aims are consistent
with the Charity's
objectives. We also ask the local
any person or body entitled community
for volunteer trustees.
to appoint one or more
trustees
Additional
information		 (optional)
You ma
choose to include further statements		 where relevant about
The standard
Charity Commission
materials
have been used forthe induction
Policies and
adopted for		 procedures
the induction		 Para 1.51 and training of new trustees. While the
Charity does not run activities specifically
and training oftrustees aimed at unsupervised
children,
or
vulnerable
adults,
it has introduced
a
Safe uardin
li
and briefed trustees.
The Charity works closely with the Parish
Council, and the Gloucestershire
Rural
The charity's
organisational
structure
and any wider		 Para 1.51 Community
Council to meet the needs of
people
in Weston sub-Edge and the
network
with		 which the surrounding
areas.
charity works
The Village Bar is in the Village Hall and
pays its share ofthe running
costs and a
Relationship with any Para 1.51 share ofits profits to the Charity.
related parties
Not applicable
Other

Charity name WESTON SUBEDGE VILLAGE HALL
Other name the chari
uses		 Not a
licable
Re istered chari
number		 267532
Charity's
principal address		 The Village Hall, Evesham
Road, Weston sub-Edge,
Chipping
Campden,
Gloucestershire,		 GL55 6QH

Description
ofthe assets		 None
held
in this capacity
Name and objects ofthe Not applicable
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for Not applicable
safe custody and
segregation
ofsuch assets
from the charity's
own
assets
Type of Name Address
adviser
Treasurer David Holton david@booksnaccounts. co.uk

Hall tlim 10,008.97
Rural Cinema 1,205.50
Snooker 581.50
Camping
Hire/Site Fees		 480.00
Hall Events 1,008.00
BarHire WSEVglage Bar 7,382.47
100Club Subscriptions after prize agocatlon 7,462.00 Note 1
Utilities Recharge 4,937.90
Car Parking 600.00
Equipment
Hire		 24.00
Gifts &Donations 156.75
MISC Income 29.78
Total Income 8 33,876.87
Cnaknf& alas
Hall Event Casts 1,501.24
Cinema
Film Hire		 1,043.94
Electricity - Old Hall 3,950.40
Gas -Old Hall 856.99
Hall Cleaning 2,762.73
Cleaning - Material &Supplies 163.33
Total Cost ofSales 8 10,278.63
Gross Profit E 23,588.24
Ekgmtdi&lffm
Bervice Contracts 540.00
Adverusrna 40.00
Licences - Premises 70.00
Licences - aluslc 0.00
Licences - TV 318.00
Licences
~ Lottery		 20.00
Mlsceganeous
expenses		 155,82
Water rules 50.00
Ehctricay - Main Hall 2,122.29
Gas - Main tlag 934.69
Telephone 31.50
Stationery
&ONce Supplies		 186.75
Computer
peripherals		 &software 224.40
Accountancyfees 1,170.00
Premises
repairs		 881.58
Maintenance
&repairs		 11,201,49
Bad debts written off 60.00
Total Expenditures E 18,M8.52
Net Operating Income E 5,591.72
QISIKlacgma
Bank interest received 44.52
Total Other Income 44.52
QtbaLEagagfg
birn&
Oep/eciauon
expense		 2,134.31
Total Other Expenditures 8 2,134.31
Net Other Income & 2,089.79
Net Income/(Expenditure) E 3,501.93

As ofMarch 31,2023
Total
abLfhtamn
Village Hall Property 4testricted Asset 1,364,000.00
Furniture
and fittings		 23,000.00
Fumitum - Deprecation
b/f		 -20,700.00
Fumitum - Additions 3,957.02
Furniture-
Depreciation
In Year		 -1,251.40
Hall EqulPment
-Addidons		 329.00
Hall Equipment
4)epdciatlon		 in Year -65.80
Fixtures and fittings- Additions 759.13
Fixtures and Fittings 4)eprsclatlon in Year -151.83
Computer
equipment		 cost 5,000.00
Computer
equipment		 depreciation 6/F -5,000.00
Kitchen Equipment
-		 Additions 3,326.40
Kitchen Equipment
4hrpreciation		 in Year -665.28
Total Fixed Asset 6 1,3'72,537.24
Total Cash at bank and in hand 5 67,889.10
)a(I(nant
Hire charges due (debtom) 2,426.29
Total Debtors 6 2,426.29
Net current assets 6 70,095.39
Trade Crednom 243.32
Munsnkb)attilldfm
Prepaid
Hall bookings		 317.00
Other creditors (The 'Field' Fund) 19,000.00
100Club Prize Fund 1,740.00
Total Cunent Liabilities f 21,300.32
Total creditom: amounts falling due within one year 8 21,300.32
Net current assets (lmbilmes) r. 48,795.07
Total assets less current liabilities 6 1,421,332.31
Total net assets (uabilmes) 6 1,421,332.31
0)tadhtftntda
Opening
Capital and Reserves		 1,417,830.38
Surplus for the financial year 2022-2023 3,501.93
Total Charity funds 6 1,421,332.31

Hall tlim 10,008.97
Rural Cinema 1,205.50
Snooker 581.50
Camping
Hire/Site Fees		 480.00
Hall Events 1,008.00
BarHire WSEVglage Bar 7,382.47
100Club Subscriptions after prize agocatlon 7,462.00 Note 1
Utilities Recharge 4,937.90
Car Parking 600.00
Equipment
Hire		 24.00
Gifts &Donations 156.75
MISC Income 29.78
Total Income 8 33,876.87
Cnaknf& alas
Hall Event Casts 1,501.24
Cinema
Film Hire		 1,043.94
Electricity - Old Hall 3,950.40
Gas -Old Hall 856.99
Hall Cleaning 2,762.73
Cleaning - Material &Supplies 163.33
Total Cost ofSales 8 10,278.63
Gross Profit E 23,588.24
Ekgmtdi&lffm
Bervice Contracts 540.00
Adverusrna 40.00
Licences - Premises 70.00
Licences - aluslc 0.00
Licences - TV 318.00
Licences
~ Lottery		 20.00
Mlsceganeous
expenses		 155,82
Water rules 50.00
Ehctricay - Main Hall 2,122.29
Gas - Main tlag 934.69
Telephone 31.50
Stationery
&ONce Supplies		 186.75
Computer
peripherals		 &software 224.40
Accountancyfees 1,170.00
Premises
repairs		 881.58
Maintenance
&repairs		 11,201,49
Bad debts written off 60.00
Total Expenditures E 18,M8.52
Net Operating Income E 5,591.72
QISIKlacgma
Bank interest received 44.52
Total Other Income 44.52
QtbaLEagagfg
birn&
Oep/eciauon
expense		 2,134.31
Total Other Expenditures 8 2,134.31
Net Other Income & 2,089.79
Net Income/(Expenditure) E 3,501.93

As ofMarch 31,2023
Total
abLfhtamn
Village Hall Property 4testricted Asset 1,364,000.00
Furniture
and fittings		 23,000.00
Fumitum - Deprecation
b/f		 -20,700.00
Fumitum - Additions 3,957.02
Furniture-
Depreciation
In Year		 -1,251.40
Hall EqulPment
-Addidons		 329.00
Hall Equipment
4)epdciatlon		 in Year -65.80
Fixtures and fittings- Additions 759.13
Fixtures and Fittings 4)eprsclatlon in Year -151.83
Computer
equipment		 cost 5,000.00
Computer
equipment		 depreciation 6/F -5,000.00
Kitchen Equipment
-		 Additions 3,326.40
Kitchen Equipment
4hrpreciation		 in Year -665.28
Total Fixed Asset 6 1,3'72,537.24
Total Cash at bank and in hand 5 67,889.10
)a(I(nant
Hire charges due (debtom) 2,426.29
Total Debtors 6 2,426.29
Net current assets 6 70,095.39
Trade Crednom 243.32
Munsnkb)attilldfm
Prepaid
Hall bookings		 317.00
Other creditors (The 'Field' Fund) 19,000.00
100Club Prize Fund 1,740.00
Total Cunent Liabilities f 21,300.32
Total creditom: amounts falling due within one year 8 21,300.32
Net current assets (lmbilmes) r. 48,795.07
Total assets less current liabilities 6 1,421,332.31
Total net assets (uabilmes) 6 1,421,332.31
0)tadhtftntda
Opening
Capital and Reserves		 1,417,830.38
Surplus for the financial year 2022-2023 3,501.93
Total Charity funds 6 1,421,332.31