Trustees' Annual Report for the period
| Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|
| Day Month |
Year | Day | Month | Year | ||
| **From ** | 01 01 |
2020 | To | 31 | 12 | 2020 |
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 267439
Salcombe & District Swimming Pool Association
Charity's principal address Onslow Road
Salcombe Devon Postcode TQ8 8AG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mr P Tobin | Chairman | |||
| Mrs D Tobin | ||||
| Mrs M Kemp | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[Constitution Document 6][th][ February 1974 ]
How the charity is constituted
- (eg. trust, association, company)
[Association ]
Trustee selection methods
- (eg. appointed by, elected by)
[Appointed by existing Trustees ]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Charity is governed / managed by a small but dedicated committee of volunteers who oversee and organise all aspects of the day-to-day running etc.
-
Charity, as part of its lease agreement, works closely with the local Primary School to ensure that the pool is available for the School’s use (for swimming lessons for all classes – from the “reception class” right through to the final class prior to them moving on to Secondary School). This ties in with our “Objective” and promotes a safe swimming environment for all the children to learn in, and enjoy.
-
Charity is indebted to another local organisation (“The Panto People” / “Salcombe Players”) who organise and produce either a Christmas pantomime or show each year – the profits from which are generally donated to the Swimming Pool. It should be noted that quite a few of the Panto People / Players have, at one time or another, played significant parts in the fundraising and management of the pool both before its construction and during its life.
Section C Objectives and activities
TO PROVIDE AND CONSTRUCT A SWIMMING POOL FOR THE Summary of the objects of the BENEFIT OF THE INHABITANTS OF SALCOMBE (AND DISTRICT) charity set out in its WITH THE OBJECT OF IMPROVING THE CONDITIONS OF THE SAID governing document INHABITANTS
Provision of a safe environment in which to learn to swim
Summary of the main Provision of a safe environment in which to progress with swimming. activities undertaken for the public benefit in relation to Provision of a local amenity / meeting place (in connection with these objects (include within swimming) this section the statutory declaration that trustees have To enable individuals and companies to hire the amenity for swimming had regard to the guidance activities (e.g. Birthday parties, local scuba diving clubs etc) issued by the Charity Commission on public benefit)
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
As part of the on-going management strategy, the Committee endeavours to make improvements to the structure and facilities each year.
Minor redecorating works were undertaken this year, to maintain the appearance of the pool and the buildings – this work was mainly involving annual pressure washing of the pool area, and painting of internal doors.
The pool’s primary heating is provided by two air/heat pumps which were replaced during 2019 – the Committee is hoping to see a return in energy reduction, but we are yet to have a full season of operation to be able to carry out a comparison. The Association has signed up for monthly water quality sampling by a certificated company in line with new standards. These samples are taken during the period the pool is open and demonstrate/confirm the high level of cleanliness of the pool water.
The new winter covers arrived in late December 2018 – inclement winter weather prevented the safe installation of the fixing system until after the 2019 summer season – When the covers where removed prior to the start of this season it was fantastic to see the pool water and basin in far better condition (cleanliness, lack of leaves/dirt/debris etc.) than in previous years…..
The Association has been successful in securing funding from the Section 106 fund of South Hams District Council and a private Grant to enable works to start on providing a wider (wheelchair suitable) door to the poolside and the conversion of two existing toilets into one accessible/family toilet/changing area. The funds were received early 2020 – which is shown in the accounts – but creates a false image as the Association had paid out for the works in 2019. The new facility became available for use in 2020 – but restricted due to Covid 19.
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Section D Achievements and erformance p
COVID 19
The Association was, like most sporting venues, forced to remain closed for the early part of the year.
However, in line with Swim-England guidance we:-
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implemented strict cleaning routines,
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a booking system with reduced numbers in the pool,
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restricted use of changing facilities to “toilets only” [prompting customers to arrive & leave in their swimwear – or change poolside]
-
Prohibited use of toys / floats in the pool (unless for safety purposes]
The Association was fortunate to benefit from the Government Grant, through South Hams District Council, supporting businesses during the pandemic in 2020.
The decision to Open was not financially driven, but based on a desire to support the local community through provision of the safe swimming facility in a “covid safe” manner.
We opened from 25[th] July through to 6[th] September running 4 x 1 hour sessions (with a cleaning period in between each of them) providing a safe swim for over 3000 customers AND supported a local Swimming Team by allowing them to train in the pool “out of hours” !
Section E Financial review
Brief statement of the
charity’s policy on reserves
The Charity endeavours to keep an adequate reserve of funds available to finance any unforeseen problems that may occur. The Trustees are pleased to note that the Charity funds continue to improve, providing security for the future of the Pool
Details of any funds materially in deficit
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
As mentioned in “Additional Governance issues”, the Charity is fortunate to be the beneficiary of the profits from the local Pantomime People. However, the Covid-19 has impacted on this as they have been unable to put on a performance during 2020.
These donations have kept the pool going over the past 40+ years.
Improvements to the pool and its management activities are gradually improving the financial situation and allowing funds to be released to finance further improvements.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Peter Tobin
Position (eg Secretary, Chair, etc)[Trustee and Chairman ]
Date 29th October 2021
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Charity Name
CC16a
No (if any) 267439
Salcombe & District Swimming Pool Association 267439 Receipts and payments accounts For the period Period start date To from 01/01/2020
Period end date 31/12/2020
Section A Receipts and payments
----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Entrance 9,441 - - 9,441 15,550
Sales (sweets, goods) 324 - - 324 2,132
Membership - - - - 1,201
Covenants 60 - - 60 60
Gifts / Donations 1,824 - - 1,824 1,098
Bank Interest 2 - - 2 3
Hiring 805 - - 805 1,050
Fundraising - - - - 2,540
Grants 17,285 - - 17,285 2,000
Other 296 - - 296 2,106
Sundries 399 - - 399 176
Income from Solar Panels 4,226 - 4,226 3,918
Money from "floats" 458 - - 458 395
Sub total [ 35,120 ] - - 35,120 32,229
A2 Asset and investment sales,
etc. - - - - -
Total receipts 35,120.00 - - 35,120 32,229
A3 Payments
Water Rates 791 - - 791 1,378
Electric 2,185 - - 2,185 4,169
Gas 918 918 1,467
Insurance 3,037 - - 3,037 2,984
Advert / Sundries 785 - - 785 1,406
Waste Disposal 370 - - 370 688
Chemicals 1,038 - - 1,038 2,160
Maintenance (renewables) 366 - - 366 357
Tools / fixture / fittings 91 - - 91 87
Major Projects - - - - 19,668
Catering / sweets - - -
Shop Stock 555 - - 555 1,833
Fundraising - - - - 19
Wages (including NIC & PAYE) 7,476 - - 7,476 5,608
Money to "floats" 430 - - 430 200
Sub total [ 18,042 ] - - 18,042 42,024
A4 Asset and investment
purchases, etc. - - - - -
Total payments 18,042 - - 18,042 42,024
Net of receipts/(payments) 17,078 - - 17,078 - 9,795
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,043 - - 36,043 45,837
Cash funds this year end 53,121 - - 53,121 36,042
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
( g p p y account(s)) Details Current Account Savings Account Outstanding Cheques….. Total cash funds Cash in Hand Details Details Details Details Outstanding cheques Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 47,164 - 5,957 - - - - 53,121 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Current account - - - - - Print Name P. Tobin |
Endowment funds to nearest £ - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval Oct-21 |
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The Pottery Moorhaven Bittaford PL210HB To whom it may cOnrft, l am writing to verify thal the Saleombe.& District swimming pool Association accounts are correct. Kind regards, K"imberley Cooper
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