## **Trustees' Annual Report for the period** ||Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---| ||Day
Month|Year||Day|Month|Year| |**From **|01
01|2020|**To**|31|12|2020| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 267439 Salcombe & District Swimming Pool Association **Charity's principal address** Onslow Road Salcombe Devon **Postcode TQ8 8AG** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mr P Tobin|Chairman||| ||Mrs D Tobin|||| ||Mrs M Kemp|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** **TAR** October 2021 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution Document 6][th][ February 1974 ] How the charity is constituted - (eg. trust, association, company) > [Association ] Trustee selection methods - (eg. appointed by, elected by) > [Appointed by existing Trustees ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Charity is governed / managed by a small but dedicated committee of volunteers who oversee and organise all aspects of the day-to-day running etc. - Charity, as part of its lease agreement, works closely with the local Primary School to ensure that the pool is available for the School’s use (for swimming lessons for all classes – from the “reception class” right through to the final class prior to them moving on to Secondary School). This ties in with our “Objective” and promotes a safe swimming environment for all the children to learn in, and enjoy. - Charity is indebted to another local organisation (“The Panto People” / “Salcombe Players”) who organise and produce either a Christmas pantomime or show each year – the profits from which are generally donated to the Swimming Pool. It should be noted that quite a few of the Panto People / Players have, at one time or another, played significant parts in the fundraising and management of the pool both before its construction and during its life. ## **Section C Objectives and activities** TO PROVIDE AND CONSTRUCT A SWIMMING POOL FOR THE **Summary of the objects of the** BENEFIT OF THE INHABITANTS OF SALCOMBE (AND DISTRICT) **charity set out in its** WITH THE OBJECT OF IMPROVING THE CONDITIONS OF THE SAID **governing document** INHABITANTS Provision of a safe environment in which to learn to swim **Summary of the main** Provision of a safe environment in which to progress with swimming. **activities undertaken for the public benefit in relation to** Provision of a local amenity / meeting place (in connection with **these objects (include within** swimming) **this section the statutory declaration that trustees have** To enable individuals and companies to hire the amenity for swimming **had regard to the guidance** activities (e.g. Birthday parties, local scuba diving clubs etc) **issued by the Charity Commission on public benefit)** **TAR** October 2021 2 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** As part of the on-going management strategy, the Committee endeavours to make improvements to the structure and facilities each year. Minor redecorating works were undertaken this year, to maintain the appearance of the pool and the buildings – this work was mainly involving annual pressure washing of the pool area, and painting of internal doors. The pool’s primary heating is provided by two air/heat pumps which were replaced during 2019 – the Committee is hoping to see a return in energy reduction, but we are yet to have a full season of operation to be able to carry out a comparison. The Association has signed up for monthly water quality sampling by a certificated company in line with new standards. These samples are taken during the period the pool is open and demonstrate/confirm the high level of cleanliness of the pool water. The new winter covers arrived in late December 2018 – inclement winter weather prevented the safe installation of the fixing system until after the 2019 summer season – When the covers where removed prior to the start of this season it was fantastic to see the pool water and basin in far better condition (cleanliness, lack of leaves/dirt/debris etc.) than in previous years….. The Association has been successful in securing funding from the Section 106 fund of South Hams District Council and a private Grant to enable works to start on providing a wider (wheelchair suitable) door to the poolside and the conversion of two existing toilets into one accessible/family toilet/changing area. The funds were received early 2020 – which is shown in the accounts – but creates a false image as the Association had paid out for the works in 2019. The new facility became available for use in 2020 – but restricted due to Covid 19. **TAR** October 2021 3 Section D Achievements and erformance p ## **COVID 19** The Association was, like most sporting venues, forced to remain closed for the early part of the year. However, in line with Swim-England guidance we:- - implemented strict cleaning routines, - a booking system with reduced numbers in the pool, - restricted use of changing facilities to “toilets only” [prompting customers to arrive & leave in their swimwear – or change poolside] - Prohibited use of toys / floats in the pool (unless for safety purposes] The Association was fortunate to benefit from the Government Grant, through South Hams District Council, supporting businesses during the pandemic in 2020. The decision to Open was not financially driven, but based on a desire to support the local community through provision of the safe swimming facility in a “covid safe” manner. We opened from 25[th] July through to 6[th] September running 4 x 1 hour sessions (with a cleaning period in between each of them) providing a safe swim for over 3000 customers AND supported a local Swimming Team by allowing them to train in the pool “out of hours” ! ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The Charity endeavours to keep an adequate reserve of funds available to finance any unforeseen problems that may occur. The Trustees are pleased to note that the Charity funds continue to improve, providing security for the future of the Pool **Details of any funds materially in deficit** **Further financial review details (Optional information)** **TAR** October 2021 4 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. As mentioned in “Additional Governance issues”, the Charity is fortunate to be the beneficiary of the profits from the local Pantomime People. However, the Covid-19 has impacted on this as they have been unable to put on a performance during 2020. These donations have kept the pool going over the past 40+ years. Improvements to the pool and its management activities are gradually improving the financial situation and allowing funds to be released to finance further improvements. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Peter Tobin **Position (eg Secretary, Chair, etc)**[Trustee and Chairman ] **Date** 29th October 2021 **TAR** October 2021 5 **Charity Name** **CC16a** **No (if any) 267439** **Salcombe & District Swimming Pool Association 267439 Receipts and payments accounts For the period** Period start date **To from** 01/01/2020 Period end date 31/12/2020 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Entrance 9,441 - - 9,441 15,550
Sales (sweets, goods) 324 - - 324 2,132
Membership - - - - 1,201
Covenants 60 - - 60 60
Gifts / Donations 1,824 - - 1,824 1,098
Bank Interest 2 - - 2 3
Hiring 805 - - 805 1,050
Fundraising - - - - 2,540
Grants 17,285 - - 17,285 2,000
Other 296 - - 296 2,106
Sundries 399 - - 399 176
Income from Solar Panels 4,226 - 4,226 3,918
Money from "floats" 458 - - 458 395
Sub total [ 35,120 ] - - 35,120 32,229
A2 Asset and investment sales,
etc. - - - - -
Total receipts 35,120.00 - - 35,120 32,229
A3 Payments
Water Rates 791 - - 791 1,378
Electric 2,185 - - 2,185 4,169
Gas 918 918 1,467
Insurance 3,037 - - 3,037 2,984
Advert / Sundries 785 - - 785 1,406
Waste Disposal 370 - - 370 688
Chemicals 1,038 - - 1,038 2,160
Maintenance (renewables) 366 - - 366 357
Tools / fixture / fittings 91 - - 91 87
Major Projects - - - - 19,668
Catering / sweets - - -
Shop Stock 555 - - 555 1,833
Fundraising - - - - 19
Wages (including NIC & PAYE) 7,476 - - 7,476 5,608
Money to "floats" 430 - - 430 200
Sub total [ 18,042 ] - - 18,042 42,024
A4 Asset and investment
purchases, etc. - - - - -
Total payments 18,042 - - 18,042 42,024
Net of receipts/(payments) 17,078 - - 17,078 - 9,795
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,043 - - 36,043 45,837
Cash funds this year end 53,121 - - 53,121 36,042
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|( g
p
p y
account(s))
**Details**
Current Account
Savings Account
_Outstanding Cheques….._
**_Total cash funds_**
_Cash in Hand_
**Details**
**Details**
**Details**
**Details**
Outstanding cheques
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**47,164**
**-**
**5,957**
**-**
**-**
**-**
**-**
**53,121**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Current account
**-**
**-**
**-**
**-**
**-**
Print Name
P. Tobin|**Endowment**
**funds**
**to nearest £**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
Oct-21| YearEnd¢￿￿1D 2D19 2ll20 30.r*759 2.•￿49 36.N2 296 Inte￿ I.D49￿ ¢urrwiAeC¢urrte¢￿¢w¢n Ott1.￿) k¢¢uM 5.95502 1T.285 36.N2 2.1￿96 CIIEr 4￿59 -1 i.j&k .rfj7SI 19 4.lE￿￿ 1.467 16 2.9BJ64 I￿￿te I.4￿47 Ad*nJ 688 18 WasteDI¥J 2.1￿￿￿ ChEmKa5 724 maIn￿￿￿e(￿n￿*AMeS> .12QS3 ttur* 18N41 18.N1 I9.6￿07 Kla￿Pr 5607SB WWln¢NICaTa 747597 p￿1011 The Pottery Moorhaven Bittaford PL210HB To whom it may cOn￿rft, l am writing to verify thal the Saleombe.& District swimming pool Association accounts are correct. Kind regards, K"imberley Cooper Ja'4b LU LD o¥(É&088- -1SÉ1-Iiiiuiii 1111911111151$1115 IIIF I I %8g*8f88 QO¢>oc4 I I I ooo È £11 11 Illl 111-1 iii 08£