2023-03-31-accounts - 5th Littlehampton Sea Scouts

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Annual Report

and

Unaudited Accounts For the Year Ended 31 March 2023

TRUSTEES’ ANNUAL REPORT

for the period 1st April 2022 to 31st March 2023

Section A Reference and adminstration details

Charity Name: 5th Littlehampton Sea Scout Group Registered Charity Number: 267357 HQ Registration Number: 1528 Principle Address: The Gordon Hall Lineside Way Littlehampton West Sussex BN17 7EH

Trustees Name Office Held Rachel Mary Kerwick Chair Sophie-Marie Dymock Committee Member Sarah Louise Mann Committee Member Kester David Riley Group Scout Leader Amber Louise Ollerenshaw Cub Scout Leader Laura Stoddart Beaver Scout Leader Gary Robert Silverson Scout Section Representative Stuart Charles Little Committee Member Trustees listed as of the 31[st] March 2023.

Advisors:

THL Accountancy Ltd, 303 Goring Road, Worthing, West Sussex BN12 4NX

Banking Details:

5[th] Littlehampton Sea Scouts holds three bank accounts, Primary, Savings and a Camp Account with Lloyds.

Section B Structure, governance and management

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee should consist of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and usually meets once every half term.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub-committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them.

The main areas of concern that have been identified are:

Damage to the building, property and equipment.

The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members.

The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fundraising.

The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders.

The Group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.

Reduction or loss of members.

The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

Section C Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

As a Sea Scout Group, our purpose is to deliver Scouting to young people aged 6 to 14 with an emphasis on water-based activities. By engaging with our young people, we design and deliver a programme of activities that will engage, entertain and stimulate. Taking full advantage of our location we ensure that water and outside activities dominate our programme where possible and practical. Principle activities include kayaking, canoeing, powerboating, paddle boarding, camping, hiking and first aid. All designed to deliver lifelong skills and progress our young people towards their Chief Scouts Awards and to maintaining an ongoing and lifelong interest in Scouting.

Section D Acheivements and performance

The group has failed to raise as much income in this financial year as compared to the previous year. Compared to the previous two periods, this year ran at a loss. It is likely that our subs are going to require further increase in the future. It is important as many people as possible support our two large fundraising efforts of Christmas trees and our Pumpkin patch. Our service is still in full demand, both Scouts and Cubs are full and there is an ever-increasing demand for a second Cub Scout. The ability of the Group to attract new members is a testament to the quality of the programme provided by the leadership team. The financial prospects of the Group continue to improve, and the Executive continues to make prudent financial provision for another "rainy day" situation.

Section E Financial Review

Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £9,000.

Investment Policy

The Group does not have sufficient funds to invest in long term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Operational Information

As the Group continues to grow there is an ongoing demand for additional equipment and financial resources. We will continue to balance the need for financial prudence with the demands of the sections to provide an active and engaging programme of Scouting. Where we identify surplus assets, these will be liquidated in order to facilitate the purchase of equipment that will be used on a more regular basis.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the Trustees

Signature(s) Full Name(s) Rachel Kerwick Kester Riley Position Chairman GSL

Section H Contents Of The Accounts for the Year Ended 31 March 2022

5th Llttlehampton Sea Scouts Receipts and Payments Account For the Perlod Ended 31 March 2023 fjroup Funds (arnp Funds Total 2023 Tot41 2022 ReceSpts Fee5 Other Incorne Subscriptions Fundraising Grants and Donatk)ns Hall Hire Wthite Sale5 4,671 4,671 462 8,580 4.163 219 4,702 317 462 8,580 4.163 219 4,702 2,317 1.301 20,410 3.439 20.443 4.671 25.114 41.179 Bank Interest 57 Payments Accountsncy Athvitie5 Badges,Scarfs and Clothing Expens8S Beavers, Cubs and Scouts Capitstion Donations Equipment Expenses Fundraising Hardship Write Offs Insuran tt C05t5 Motor Expenses Postage Rent, Kates and Lw Repairs and Maintenance Safety In5peL*ons Staff Training Telephone Utile$ 784 702 1,399 1,399 3,339 4.125 4.294 4.294 6,606 6,880 898 20 3,413 6.072 1,827 898 20 3,413 510 3.761 316 912 912 816 1.916 367 I,&Y5 62 217 168 62 1.699 168 62 1.699 30,997 30,781 35,711 Extess Receiptsl(Deficlt) Over Payments {10,496} 4,671 {5,609) 5.471

Statement of Assets and LIabilieS As at 31 March 2023 2023 2022 Note CURRENT ASSETS Cash in bank and in hand Prepayments Accounts R1Vable 29,207 37,662 73 29,280 345 38,007 CURRENT LIABILITIES Accounts Payable Income In Advan 14 33 2,948 ASss 29,233 35,059 FUNDS OF THE CHAIUTY Group Fund Camp Fund 25,280 3,954 29,233 35,776 (717) 35,059 Aecountlng Conventlon The accounts have been prepared on a reipts and payments basis in accordan with the Chariti&s Art 2011.

l. Cash in bank and in hand 2023 2022 Lloyds Bank Group Lloyds Bank Camp Lloyds Bank Bu51ness Stripe GBP 25,258 1,935 2,013 28,201 4,510 4,932 19 29,207 2. Funds of the Charity Group Fund Camp Fund Balance at l April 2022 Excess of expenditure over income Balance at 31 March 2023 35,776 10,496 25,280 (717) 4,671 3,954 DOCSIgned by.. Approved by Treasurer: DDcuSlgnÈd by.. Group Scout Leader: stLY A4EB127FC1F24 Date: 9/25/2023

Section I

Finanical Review

A breakdown of the group’s Profit and Loss as extracted from the accounts system.

Profit and Loss

5th Littlehampton Sea Scouts For the year ended 31 March 2023

		Account	2023 2022 2021
Income
	Camp Income
		Camps Income - Cubs	1,160.00 0.00 0.00
		Camps Income - Scouts	3,510.53 100.30 2,538.38
	Total Camp Income Fundraising		4,670.53 100.30 2,538.38
		Group - Fundraising - Christmas Tree Sales	3,518.00 6,493.00 6,156.20
		Group - Fundraising - Fun Day Income	904.56 0.00 0.00
		Group- Fundraising- Income	300.00 0.00 227.70
		Group - Fundraising - Pumpkin Patch Sales	0.00 1,338.07 0.00
	Total Fundraising Grants / Donations		4,722.56 7,831.07 6,383.90
		Group- Grants	0.00 10,667.00 20,347.50
		Group - Donations	218.55 9,742.74 1,237.52
	Total Grants / Donations Hall Hire		218.55 20,409.74 21,585.02
		Group - Hall Hire	4,702.44 3,439.40 680.00
	Total Hall Hire Other Income		4,702.44 3,439.40 680.00
		Group- ClothingSales	0.00 561.00 364.00
		Group- Gift Aid	0.00 0.00 1,497.50
		Group- Website Sales	2,316.65 74.00 105.00
		Interest Income	63.27 3.07 3.62
		Other Revenue	0.00 231.91 0.00
		Sales	0.00 86.00 0.00
		Group - Zettle Sales	462.00 433.67 0.00
	Total Other Income Subscription Income		2,841.92 1,389.65 1,970.12
		Subs - Perseverance	1,738.00 1,291.00 1,492.00
		Subs - Triumph	2,090.00 1,780.00 1,500.00
		Subs - Cubs	1,483.00 2,501.00 3,062.00
		Subs - Scouts	3,258.00 2,310.00 2,290.00
	Total Subscription Income		8,569.00 7,882.00 8,344.00
		Group - Jamboree	(559.27) 0.00 0.00
Total Income			25,165.73 41,052.16 41,501.42
		Gross Profit	25,165.73 41,052.16 41,501.42

Expenses

Accountancy Costs

	Accountancy - Audit & Accountancy fees	180.00 132.00 132.00
	Accountancy- GoCardless	105.18 73.07 40.52
	Accountancy- Stripe	110.47 163.67 68.70
	Accountancy- Xero	380.94 270.00 259.20
	Accountancy - Zettle Camps	7.12 7.70 0.00
Total Accountancy Costs Activity Costs		783.71 646.44 500.42
	Camps - Cubs	(743.40) 2,751.50 0.00
	Camps - Scouts	6,649.81 (66.00) 0.00
	Total Camps Section Expenses	5,906.41 2,685.50 0.00
	Expenses - Perseverance	260.71 78.50 51.46
	Expenses - Triumph	165.52 12.00 83.53
	Expenses - Cubs	0.00 420.52 19.00
	Expenses - Scouts	553.46 170.49 296.15
		979.69 681.51 450.14
		6,886.10 3,367.01 450.14
	Group- AGM	0.00 1,215.85 0.00
	Group- Badges & Scarves	627.45 1,019.50 611.04
	Group- Capitation	4,294.00 4,124.50 3,565.00
	Group- ClothingExpenses	771.65 785.93 779.72
	Group- Equipment	816.17 6,074.60 5,014.51
	Group- General Expenses	273.40 611.19 336.39
	Group- HardshipWrite Offs	20.00 510.00 620.00
	Group- Insurance	0.00 0.00 83.03
	Group- Leader Training	167.80 2,154.52 0.00
	IT Software and Consumables	0.00 216.40 0.00
	Postage, Freight & Courier	0.00 1.98 0.00
Total General Group Costs Fundraising		6,970.47 16,714.47 11,009.69
	Group- Fundraising	110.25 0.00 288.93
	Group - Fundraising - Christmas Trees	0.00 9,542.00 4,976.90
	Group- Fundraising- Fun Day	787.98 0.00 0.00
	Group - Fundraising - Pumpkin Patch Other Costs	0.00 1,493.92 0.00
Total Fundraising Hall Expenses		898.23 11,035.92 5,265.83
	Hall - Insurance	1,604.35 1,821.61 939.78
	Hall - Repairs & Maintenance	3,645.85 1,454.84 2,549.91
	Hall - SafetyInspections	216.63 366.63 201.76
	Total Other Costs Utility Bills	5,466.83 3,643.08 3,691.45
	Hall - Broadband	165.77 149.82 156.00
	Hall - Electricity	521.32 610.94 425.80
	Hall - Gas	781.91 603.25 500.52
	Hall - Telephone	61.92 61.92 61.95
	Hall - Water	229.75 276.18 105.35
	Total Utility Bills Rents and Rates	1,760.67 1,702.11 1,249.62
	Hall - Rent	780.98 780.98 780.98
	Hall - Rates	130.56 35.28 0.00

		Total Rents and Rates	911.54 816.26 780.98
	Total Hall Expenses Marine Costs		8,139.04 6,161.45 5,722.05
		Marine Equipment - Insurance	1,808.30 1,939.19 307.47
		Marine Equipment - Maintenance	772.80 460.84 0.00
	Total Marine Costs		2,581.10 2,400.03 307.47
Total Expenses			26,258.65 40,325.32 23,255.60
		Operating Profit	(1,092.92) 726.84 18,245.82

		Profit on Ordinary Activities Before Taxation	(1,092.92) 726.84 18,245.82

		Profit after Taxation	(1,092.92) 726.84 18,245.82