## Annual Report
## and
Unaudited Accounts For the Year Ended 31 March 2023
## TRUSTEES’ ANNUAL REPORT
## for the period 1st April 2022 to 31st March 2023
## Section A Reference and adminstration details
**Charity Name:** 5th Littlehampton Sea Scout Group **Registered Charity Number:** 267357 **HQ Registration Number:** 1528 **Principle Address:** The Gordon Hall Lineside Way Littlehampton West Sussex BN17 7EH
**Trustees Name Office Held** Rachel Mary Kerwick Chair Sophie-Marie Dymock Committee Member Sarah Louise Mann Committee Member Kester David Riley Group Scout Leader Amber Louise Ollerenshaw Cub Scout Leader Laura Stoddart Beaver Scout Leader Gary Robert Silverson Scout Section Representative Stuart Charles Little Committee Member _Trustees listed as of the 31[st] March 2023._
## **Advisors:**
THL Accountancy Ltd, 303 Goring Road, Worthing, West Sussex BN12 4NX
## **Banking Details:**
5[th] Littlehampton Sea Scouts holds three bank accounts, Primary, Savings and a Camp Account with Lloyds.
Section B Structure, governance and management
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee should consist of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and usually meets once every half term.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub-committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
- Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
## **Damage to the building, property and equipment.**
The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
## **Injury to leaders, helpers, supporters and members.**
The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
## **Reduced income from fundraising.**
The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
## **Reduction or loss of leaders.**
The Group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.
## **Reduction or loss of members.**
The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
**Section C Objectives and activities**
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
- Integrity - We act with integrity; we are honest, trustworthy and loyal.
- Respect - We have self-respect and respect for others.
- Care - We support others and take care of the world in which we live.
- Belief - We explore our faiths, beliefs and attitudes.
- Co-operation - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
As a Sea Scout Group, our purpose is to deliver Scouting to young people aged 6 to 14 with an emphasis on water-based activities. By engaging with our young people, we design and deliver a programme of activities that will engage, entertain and stimulate. Taking full advantage of our location we ensure that water and outside activities dominate our programme where possible and practical. Principle activities include kayaking, canoeing, powerboating, paddle boarding, camping, hiking and first aid. All designed to deliver lifelong skills and progress our young people towards their Chief Scouts Awards and to maintaining an ongoing and lifelong interest in Scouting.
## **Section D Acheivements and performance**
The group has failed to raise as much income in this financial year as compared to the previous year. Compared to the previous two periods, this year ran at a loss. It is likely that our subs are going to require further increase in the future. It is important as many people as possible support our two large fundraising efforts of Christmas trees and our Pumpkin patch. Our service is still in full demand, both Scouts and Cubs are full and there is an ever-increasing demand for a second Cub Scout. The ability of the Group to attract new members is a testament to the quality of the programme provided by the leadership team. The financial prospects of the Group continue to improve, and the Executive continues to make prudent financial provision for another "rainy day" situation.
## **Section E Financial Review**
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £9,000.
## **Investment Policy**
The Group does not have sufficient funds to invest in long term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F Other Operational Information**
As the Group continues to grow there is an ongoing demand for additional equipment and financial resources. We will continue to balance the need for financial prudence with the demands of the sections to provide an active and engaging programme of Scouting. Where we identify surplus assets, these will be liquidated in order to facilitate the purchase of equipment that will be used on a more regular basis.
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above.
## **Signed on behalf of the Trustees**
Signature(s) Full Name(s) Rachel Kerwick Kester Riley Position Chairman GSL
**Section H Contents Of The Accounts for the Year Ended 31 March 2022**
5th Llttlehampton Sea Scouts
Receipts and Payments Account
For the Perlod Ended 31 March 2023
fjroup
Funds
(arnp
Funds
Total
2023
Tot41
2022
ReceSpts
Fee5
Other Incorne
Subscriptions
Fundraising
Grants and Donatk)ns
Hall Hire
Wthite Sale5
4,671
4,671
462
8,580
4.163
219
4,702
317
462
8,580
4.163
219
4,702
2,317
1.301
20,410
3.439
20.443
4.671
25.114
41.179
Bank Interest
57
Payments
Accountsncy
Athvitie5
Badges,Scarfs and Clothing Expens8S
Beavers, Cubs and Scouts
Capitstion
Donations
Equipment
Expenses
Fundraising
Hardship Write Offs
Insuran
tt C05t5
Motor Expenses
Postage
Rent, Kates and Lw
Repairs and Maintenance
Safety In5peL*ons
Staff Training
Telephone
Utile$
784
702
1,399
1,399
3,339
4.125
4.294
4.294
6,606
6,880
898
20
3,413
6.072
1,827
898
20
3,413
510
3.761
316
912
912
816
1.916
367
I,&Y5
62
217
168
62
1.699
168
62
1.699
30,997
30,781
35,711
Extess Receiptsl(Deficlt) Over Payments
{10,496}
4,671
{5,609)
5.471
Statement of Assets and LIabilieS
As at 31 March 2023
2023
2022
Note
CURRENT ASSETS
Cash in bank and in hand
Prepayments
Accounts R1Vable
29,207
37,662
73
29,280
345
38,007
CURRENT LIABILITIES
Accounts Payable
Income In Advan
14
33
2,948
ASss
29,233
35,059
FUNDS OF THE CHAIUTY
Group Fund
Camp Fund
25,280
3,954
29,233
35,776
(717)
35,059
Aecountlng Conventlon
The accounts have been prepared on a reipts and payments basis in accordan with the Chariti&s Art
2011.
l. Cash in bank and in hand
2023
2022
Lloyds Bank Group
Lloyds Bank Camp
Lloyds Bank Bu51ness
Stripe GBP
25,258
1,935
2,013
28,201
4,510
4,932
19
29,207
2. Funds of the Charity
Group Fund
Camp Fund
Balance at l April 2022
Excess of expenditure over income
Balance at 31 March 2023
35,776
10,496
25,280
(717)
4,671
3,954
DOCSIgned by..
Approved by Treasurer:
DDcuSlgnÈd by..
Group Scout Leader:
stLY
A4EB127FC1F24
Date:
9/25/2023
## **Section I**
## **Finanical Review**
A breakdown of the group’s Profit and Loss as extracted from the accounts system.
## **Profit and Loss**
5th Littlehampton Sea Scouts For the year ended 31 March 2023
|||**Account**|**2023**
**2022**
**2021**|
|---|---|---|---|
|**Income**||||
||**Camp Income**|||
|||Camps Income - Cubs|1,160.00
0.00
0.00|
|||Camps Income - Scouts|3,510.53
100.30
2,538.38|
||**Total Camp Income**
**Fundraising**||**4,670.53**
**100.30**
**2,538.38**|
|||Group - Fundraising - Christmas
Tree Sales|3,518.00
6,493.00
6,156.20|
|||Group - Fundraising - Fun Day
Income|904.56
0.00
0.00|
|||Group- Fundraising- Income|300.00
0.00
227.70|
|||Group - Fundraising - Pumpkin
Patch Sales|0.00
1,338.07
0.00|
||**Total Fundraising**
**Grants / Donations**||**4,722.56**
**7,831.07**
**6,383.90**|
|||Group- Grants|0.00
10,667.00
20,347.50|
|||Group - Donations|218.55
9,742.74
1,237.52|
||**Total Grants /**
**Donations**
**Hall Hire**||**218.55**
**20,409.74**
**21,585.02**|
|||Group - Hall Hire|4,702.44
3,439.40
680.00|
||**Total Hall Hire**
**Other Income**||**4,702.44**
**3,439.40**
**680.00**|
|||Group- ClothingSales|0.00
561.00
364.00|
|||Group- Gift Aid|0.00
0.00
1,497.50|
|||Group- Website Sales|2,316.65
74.00
105.00|
|||Interest Income|63.27
3.07
3.62|
|||Other Revenue|0.00
231.91
0.00|
|||Sales|0.00
86.00
0.00|
|||Group - Zettle Sales|462.00
433.67
0.00|
||**Total Other Income**
**Subscription Income**||**2,841.92**
**1,389.65**
**1,970.12**|
|||Subs - Perseverance|1,738.00
1,291.00
1,492.00|
|||Subs - Triumph|2,090.00
1,780.00
1,500.00|
|||Subs - Cubs|1,483.00
2,501.00
3,062.00|
|||Subs - Scouts|3,258.00
2,310.00
2,290.00|
||**Total Subscription**
**Income**||**8,569.00**
**7,882.00**
**8,344.00**|
|||Group - Jamboree|(559.27)
0.00
0.00|
|**Total**
**Income**|||**25,165.73**
**41,052.16**
**41,501.42**|
|||**Gross Profit**|**25,165.73**
**41,052.16**
**41,501.42**|
## **Expenses**
## **Accountancy Costs**
||Accountancy - Audit &
Accountancy fees|180.00
132.00
132.00|
|---|---|---|
||Accountancy- GoCardless|105.18
73.07
40.52|
||Accountancy- Stripe|110.47
163.67
68.70|
||Accountancy- Xero|380.94
270.00
259.20|
||Accountancy - Zettle
**Camps **|7.12
7.70
0.00|
|**Total Accountancy**
**Costs**
**Activity Costs**||**783.71**
**646.44**
**500.42**|
||Camps - Cubs|(743.40)
2,751.50
0.00|
||Camps - Scouts|6,649.81
(66.00)
0.00|
||**Total Camps**
**Section Expenses**|**5,906.41**
**2,685.50**
**0.00**|
||Expenses - Perseverance|260.71
78.50
51.46|
||Expenses - Triumph|165.52
12.00
83.53|
||Expenses - Cubs|0.00
420.52
19.00|
||Expenses - Scouts|553.46
170.49
296.15|
|||**979.69**
**681.51**
**450.14**|
|||**6,886.10**
**3,367.01**
**450.14**|
||Group- AGM|0.00
1,215.85
0.00|
||Group- Badges & Scarves|627.45
1,019.50
611.04|
||Group- Capitation|4,294.00
4,124.50
3,565.00|
||Group- ClothingExpenses|771.65
785.93
779.72|
||Group- Equipment|816.17
6,074.60
5,014.51|
||Group- General Expenses|273.40
611.19
336.39|
||Group- HardshipWrite Offs|20.00
510.00
620.00|
||Group- Insurance|0.00
0.00
83.03|
||Group- Leader Training|167.80
2,154.52
0.00|
||IT Software and Consumables|0.00
216.40
0.00|
||Postage, Freight & Courier|0.00
1.98
0.00|
|**Total General**
**Group Costs**
**Fundraising**||**6,970.47**
**16,714.47**
**11,009.69**|
||Group- Fundraising|110.25
0.00
288.93|
||Group - Fundraising - Christmas
Trees|0.00
9,542.00
4,976.90|
||Group- Fundraising- Fun Day|787.98
0.00
0.00|
||Group - Fundraising - Pumpkin
Patch
**Other Costs**|0.00
1,493.92
0.00|
|**Total Fundraising**
**Hall Expenses**||**898.23**
**11,035.92**
**5,265.83**|
||Hall - Insurance|1,604.35
1,821.61
939.78|
||Hall - Repairs & Maintenance|3,645.85
1,454.84
2,549.91|
||Hall - SafetyInspections|216.63
366.63
201.76|
||**Total Other Costs**
**Utility Bills**|**5,466.83**
**3,643.08**
**3,691.45**|
||Hall - Broadband|165.77
149.82
156.00|
||Hall - Electricity|521.32
610.94
425.80|
||Hall - Gas|781.91
603.25
500.52|
||Hall - Telephone|61.92
61.92
61.95|
||Hall - Water|229.75
276.18
105.35|
||**Total Utility Bills**
**Rents and Rates**|**1,760.67**
**1,702.11**
**1,249.62**|
||Hall - Rent|780.98
780.98
780.98|
||Hall - Rates|130.56
35.28
0.00|
|||**Total Rents and Rates**|**911.54**
**816.26**
**780.98**|
|---|---|---|---|
||**Total Hall**
**Expenses**
**Marine Costs**||**8,139.04**
**6,161.45**
**5,722.05**|
|||Marine Equipment - Insurance|1,808.30
1,939.19
307.47|
|||Marine Equipment - Maintenance|772.80
460.84
0.00|
||**Total Marine Costs**||**2,581.10**
**2,400.03**
**307.47**|
|**Total**
**Expenses**|||**26,258.65**
**40,325.32**
**23,255.60**|
|||**Operating Profit**|**(1,092.92)**
**726.84**
**18,245.82**|
|||||
|||**Profit on Ordinary Activities**
**Before Taxation**|**(1,092.92)**
**726.84**
**18,245.82**|
|||||
|||**Profit after Taxation**|**(1,092.92)**
**726.84**
**18,245.82**|