1st Haywards Heath Scout Group Annual Report and Accounts 2024 12025
202412025 Yearslartthte Yéarenddat2 From Ou02024 to 311031202S CharitynanK* ISIHaywards HeaihScoulGroup Registered ch8rftynukne1 267349 ChaTIty'5 piln¢lpaladdr85S Thevic Forsterscoutcentre Fr2nkiandsViiiage HawarOsHeaih RH163RS PlamesofthecharltytntstsesYthoman4gethecharhy Dates actedllnotfor whoieyear TrusteeNamÈ OflicelalphabÈiicaliyl Metis58Twie Be2verScoui Leader Be3ver Parent Representative Cubscoui Leader Cub 5coutParent Represeniaiive GroupCh3irfflan GrotspLpadVolunTrer GmupSecfei8ry GroupTreasurer Group Quartermo5ter Scoui Leader SorahBiackman Alan ttyke WIllTampion-Lacy V8C8nt HeLen & lainThomson OV02Q025 Mike Seafle Dean Bryant EUzèbeihWIckenden ScouEPareni ReposenratNe NamÈs an¢J311dressÈsoIadsoIS Typeof advisar 143me Address 6GuarOhou5e Way. London. NW7 IFX Scrtstlneer Teodora Markova Sectlon B Structure. governance and management De5eriptlon ofthechaty'strusts TJpeolgovemln¥documert The Gioup's Eovemingdocument$ are ttt05e of TheSeouiASSOCi8110Tr. TheytonslstofH RoyalCh3rter.which inturnoves authOritytotNe Bye oflheAs$ociatlonanJThe Pollcy. Organisation and Rule5 of The SCO Association. Section B struciure. govEinance and management Icontinutdl Descrlpiionof thecharlly'Stru5ts peofgovemlngdocument
Sectlon Stiucture. governaTr¢e and mc1n1gemenl l¢oiitlnLJf¢l Howrhe¢hartylscon5tituted TheGrouplsa trustesiabllshed under Iiswie5which are common toallscouis. Tru$teesectionmerhocls TheTtUSteesareappointe(Iln accordancerA IhePolky. Organlsatiunand Rule50fThe &DuIA55QCIAtn. Aclttiknnalgoveifjance issues TheGroupismanagEd bytheGroupExeculive Commiuep,the membetsofvthth 8reihe'Ch8fityTru5t'ofttpeScout Group vJhlch15 on educaiionaltharfty.AscharitytrusiEestheyare responslbleforcomplwngwllh Wslwion appllcabletocharrfes. Th15 includesthe re$traIn, keengOpera¢counts8nd maklngretumstt)the CharityCornmi55ion a53ppropriate. The Committeeconsisisol 3 Inoependeni opreseniives,theChèir,Tre35urer andSe¢retarytL4eiheriththeGroupScout Leader. IndMdu81 Section Leader5 and parent'srepresentallon and meets regularly. ThlsGroupExe¢uiwe Commilteeex15tstosupporttheGroupScout Leo¥Èrln meetln8the responsitsb"tte50fihe appolntsnenis and Isresponslblefor.. .The tnainienanceof Group pr¢pefty', .Iheiaisingolfun05 andtheadFninisiraiion otGroupThn)rce: .TheinsurancÈof pèrsons. propeny3ndequlpmÈnt', .Group publlco¢¢aslons'. .As51StinEinthe recruitmelltof ieaders3ndotheraOultsupport' .AppoiniillganysubcommitteèSlh>tmay berequireth,. .AppoInt(¢rotsPAdM1n1$tratorsanAdwS0[S0therthèntmtssewh0I[eeleCIed. R15kandthiem8lContml The Group Executwe Comrnittee has ident?fied the majw risk5 towhich they believe the Group is exposed. n)ese r15ks have been revSewed and systems have been established tomitiuate against them. The n8in areasof contrrn that ha¥* been Identified are.. l.DamwtOlhebulldSn& propertyandequipment.The GrOupuld requèsi the u5eofbu1lns. property3ndequipTneni fromneighbouringorganisatiONS 5uEhasotherStouiGroup$. TheGroup ha5 5uthclentbuiLdlng5 insurancpin plat0 mitigare ag3insiperm3nentloss. I Injurytoieaoers. heipers,supportersandmembErs.ThEGroup IhroughthecapitatlonfrÈseontribuiesiotheScoul sociatioTh'snztionalaccideM InsUrancepoCy. AuditOnalIn5v1aTrhas beeniaken Oulfornon-membÈrhefSZn suppotrers. RiskA55essments èreunderraken beforeallÈctivitie5. & ReduceOincome.The main InComestre5B[2f1OM Hut rÈmal. HaiLhlreandsubsciiptions.The Groupdoes hold a reservetoensureiheconiinuityotactfviiie5$houwiherebe amajorTeduction in ill¢ome.ThpCommitteecoulU raisethe Lue o15ubscrlpiion5tD incre35etheincometotheGroupon an ongolngba$is, ellbertemporarilyor permanently. 4. Reductlon ortrJ$s of Leoflets.The Groupistoiaiiyrellani uponvoluntBers 10 lun and aomintsierthe xifvities of the Group. If1heWaS a r2du¢tloTr in Ihenumberof Leadetsto an unac¢epiable levellna partlcuiaiseciion ortheGfOUP353 whoLe then therewouid haveto b8acontr8ciion, consolldaionorc105ure ola se¢iion.ThewoNcase scenariowouw bethe ¢ompleieclosureoftheGroup. 5. Reducuonorios50f member5.The Group provlde53¢1iwtle5forallyoungpeopiefiom Beavers fhrou8htoScouts. Ifihwe wasa reduc(IDn in member$nip Sna particuiarsecilon orthpGroup a5whoie Ihenthere would havetobeatonirauion. consobdatloi orclosure Dfa sectlon.Ttteworstcasescenari0UId bèthe complete cts>wreoftheGroup.
Sectlon C Theobje¢twe50f thÈGroup are as è unitof TheScoutAssoclaiion Thewmof Thescoui Assotlallon IstopromoteihedeveiopmeDrofyoungpeoplelnachlevin8thelrfullphysSc81, intellecluaL socialand splritualpoiwtlals, 05 indlvldu8L8. as responsible ciiizensand as tDember50f Iheir iocalnatlonaland intetnaiDn31 communities. The meth(Klof achiewngiheAlm otTheAssoclaiion is byprowldlngèn enjoyabLg3nd3ttra¢d¥e5chemeof pro8$S[raInIn&, baseo on th&Scoui Promlse ano Lawandguided byadult leadership. PubllcbÈnefirstar8mÈnt The Group meets the chèritycommi5sK'5 publi¢bEnefftcrirerh underboth the addMeritOfety¢a1l0n arHI t advanmeTItof tftlten5hip orwmrnunity development heathng Se¢tioll D Achlevements an# perlortnance OtherOptlonall¢Womiatltsn mmaryofthemaln achlthinent501thech8rtyolurlngrhe)ear ThÈ Gioup has delivered a great proyamme to young people thi5 year, wlth hlghlights including the WSU carnp where Scouts tried a wide raTrge of attivitie5 and made friends on an international scale. As ouryoung people have developed. so too have our adultvolunteers and young leaders. We have both105t and gained adults who have all prov(ded invalL%able efforL Our 8eaver Section Lead. Melissa has dedicated vast energy to the Group, but graciously ejwresses hÈr intention to stepdown around March. Mike Pugh has agreed to tske the title of Chairperson. fulfilling a long4tandingvac8ncy. Our livelyteam in the Scout Sertion have inspired mo voung leader5 tojoln ourtearn. givingthern the opportuntyto shape their Group and develop leadershlp skllls themselves. Our building has undergone stgnificant irnprovernenL wf(h the addlon of heat pumpsto regulate Intemal tÈmkErature. Pest control have cleared the squirrelsfrom the loft and garaEe. We have relocated ourEaS cage to a safe location. and are commenclngthe construction of [lse-daMpQn1n8 acoustfc baffiesforthe Hall. Section E 8KiefsfarementtYthecharWspolicyonreseNe& Reser¥e5 PoiScy TheGroup's pob'cyi5to holdsufficientre50urcest0coniinuethechariiaeaC5IleS0t IheGrouproran eTr0ed wlod, should income andfund¢a15ing£ctfvilie$fallshort. Fttrtherffnancl8lwewdetalls The Gioup has adopteda ri5kaverse strategytothe instmem of ltsfun¢ts.AllfunJ5are heid In cash ywngonly malnsrream banksorbulldingsociwie5
PlaAJsforfUturepeiTousldet8il&olanysiIr{CaJ)tacfAVKsp1anned1oac{e1efeMj Piansforfu¢ure periods (details of anysignilicant actwities planned to achievethernl With the Èstablishment of newleadershlpat all [elS ofthe Group.we lookfoMaTd toshapinga newano exciting programme and fosteringtop awards.WÈ aim to strengthen ourreamwithvoluTrteers to easethe wotkioad ofseciion Leaders. Withthe departu0151 Hawards Heath Scoutsfrorn our pr8rnises earlythi5year, weare invesiigaringnew tenants and alternaiivestotaketheirplace. Section G Tretwsiee5tsec13rethattheyha¥e tpprove¢thetru5tee5' reportabe. Sig behaWoftheehaAstS3lees Slgnaturelsl FullNamels1 pwity)eg Se¢rÈtsry. cThèlrplC Tru5Lee&GroupLeadVoluntEeg Vate loi /EG
Scrutineerfs ReportTo The Trustees OtThe 1st Haywards Heath Scout Group I report on theaccounisotthe tstHwarts Hezih 8¢outGroup forthèye3rended 31Marrh2024. RÈsppcthBiespoJ}$i1lfles ofTm5re8sWScruiifjeer Asthecharitytrusteesof the Isi Haywards Heaih ScixrtGroupyouarere5ponslbie lorthÈ preparaiionof theaccounts ITr coroancewSth the reiuirementsof theCharitiesAct20111'thÈAU'I. You ha¥ederiLledlhai Trellhertheauoii nor Inde11@11 ey4mltIon requ1rernentsoftkIappIy. JI Is nvts5p0nsiblutythO[nc8rIng0urdTr3udrtDf1ndependen1eXtMlnaornt0scru11nIsQtheaccoTrfs tndto reporttou. B8sisofScruttfieefs Ststement In accordancewith the dlrectionsgiven the 1st Haywards Heath ScourGroup'5 con5titutlon. I have scrutinise(Ithe records and theaccounis setoui on page5 7 to 10 Scrviineei.%stat8menr In myopnionthe accounts arein accoidancewlth therecord5 Ptoowed tomeandcowp1ythlhec0nslityt1ory orher Ihan Othewiise OelÉte reutetti. Name Teodola Mèrtova Qyallficauon ACCA10864844 Address 6Guardhou5eWa , L(On.NWI IFX Date 1111112025
1st Haywards Heath Scout Group Recelpts and Payments Account Yeaistartdate OIApr112024 ye3renote Fortheyearfrom 31 Mzrch2025 Receipts and Payments 202412025 Receipts Donatlons. Lègacies and slmliar reeelpts mernbershipsubscript50s collected Less.. Membetship subscrlptlonspassedto NationaVCountyiDistrict Netrnembership subscrlpiions retained DonarionsforscoutigaCtN1t1es Gtft Ai 4802.30 -2990 1812.30 3747.59 4>80 -2805 1525 Retailer 5hoppinE rewarddonationswa Easyfundra5slng Subtotal 17.$4 5577.43 Grants SCovtAssIaknongr3rt Othergran15 Subtotal iooo 1000 Fundralslng H8hire Hutrental Funoraisingstallevpnts Marotseelother equipmenr hlre Otherfundraisir5g actlIeS Subtotal 240th00 Inve5tmeth recelpts Bankinter Othei Subtotal 451.47 361.97 45147 Totsl recelptsfrom above 31046.90 28212.3 Assèts &lmipstnwrtsales ètc Gross recelptstotal 311)4&90 2823
Payments Headqilarter paentS Property& equipment inswance Electricity Maintenance and improvements Water&wasiewato¥drainage OtherpMiSes expense5 Ground rentlincludlnglegalfeesl Sub Total 2402.08 5270.5 17912.48 958.84 2750.48 7455.77 7633.31 55027 150 26693.9 Other charltablè payments-scoutlng activltles Personalaccident&medl¢alexp8nses 1nsurancefornon-memb¥heeIs Camping. actilieS & Olhe15ectioncos Uniforms&badges Equlpment maintenanc8 &consumables Equipment purchaseslassetsi Subtotsl 6448.74 666.05 500 164.3 5277.7 12608.79 5706.55 OthercharFtsble payments Pllntingcost5 DiEiialc05ts IWebsltelOSMI Otherpayrnenis Subtotal .65 715.98 912.63 120 675.24 795.24 Total headquarter & other charitable payments 40215.32 24891.62 Assets & investment purchases etc Gloss payments total 40215.32 24891.62 Net of receiptsl{paymentsl -9168.42 3320.68 Cashfunds lastyearend 38054.13 35412 Cash funds this year 28885.71 38054.13
1st Haywards Heath Scout Group Statement of Assets and Liabilities Ye8rsièrtdaie Fortheye3r1rorn to OIApr112024 Yearend date 31March 2025 Statement of assets and liabilities at the end of the year 2023024 Cash funds Bankcurrentaccount 1006.86 7626.75 Banks8vSngsa¢count PettycashmDat5 Tolal Cash Funds 27878.&5 7.38 28885.71 38054.13 Othermonetaryassets Otherrnonetaryassets Total Non monetarya55etsforchwity5o11 Use Badge stock Buildingslinsuredvaluel Cornpuiingequiprnet &prfnter Scoutlngequlpment Total 175.42 429991 653 429991 2000 15000 1500 12000 447644 Shortterm Ilabllldps AccouRts payable ExpensesaceoL¢nt Other Total Contingentliabilities andlutureobilgation$ None Theabove receiptsand payment$accourtanitstatemertto12$$ws and ifabllttl85wereapproved byihe Trustees on 2110112026 and signed ontheTrr behalf by Trustee &Group Le8dVoluTrte8r ToaSur 1st Haywards Heath Scout Group Notes To The Accounts ForThe Year Ending31 March 2025
Chaiities regisiered in Erwiand an(IWalesthat3renotcompanlesarE all0Ed undersqctioll 133ofthe CharlllesAct201110 prepare recelpts and paymef)tsaceounts. provldedthe cbarity'sEross iTrcornelrÈt&ptsi isnotover£25C.000. The Group has decidedto prepare the financial statementson ttte more simpltfied basis ofreeelptsaftdpayments.This¢oftsistsofa simYnaryof¢ash rnovements. a statement ofas5ets and liablllties togetherwiththese accompanyingnotes. The examiation otthe acCout5 is subjectto a revlewtya Scmtineerasthegross incoEne IFeceipt51 ofthe Groupwas IESSthan E25.000. 2. Na8E¥l PUo$e011heFMd AiloftheGtoupsfund5are unrestiicted lorgenerall funds. Theses arefundsthat the Group mayspendfor any purpose IR accor(SacE th the CDn5titution oftheGroup.Theiewere no endowmeftior restricted funds received bythe Croup.The unrestrlcted fundsweretherefore alsothetotalfunds. 3.Twstee Remunerion TheTrusteesOid notfeceive anyrernuneratn. 4. Reialed PatyTran$actlons The Group ha5 adutyto disclose anymateriaitransactions between theGrovp alld theTrustees.Thlswouid Include payrnents reeewed bythemselves. reiativesoremployersforgoods and seNices provided tothe Group.NoneoltheTrLt5t5 have had transaction5WththeGroup. 5. LIK Head4uarters HembershlpFeesl'Capsiatlon'l The UK Headquarters membershlp fee lspald annuauytothe UKHeadquarterstocontrlblltetothe costsof supportingscouting UK-wde, includinginsuranceforits members. In addfiion. a fee is paid to both the County and D15trict Scoutsto contribute to thecosts of 5UPPOrtingScouting iocally.As rhese rnetnbetshipfees are 'pall on.. i.e. collected bytheGroupDn behalfof the Distr4tt. Countyand Headquartefs. thEy*ave been deducted troffl membership subscriptions collected and showa netiathe Receipts ttetalls.ThfS is in accordancèwiththe principles esiablished byTheScoutAssoclafon is becausethe feespaid outarei efieci being hell bythe Group 3s agents before beingpassed on. 6. Non-domestlcl8usifiessl Rates Thescoui Group benefftsfrom80% charftablebuslnessrate retiefftJrth8Scoutpr1se$.Al%Creti0naryrate retief applicationwa5ThadeforthE fEmaining2096. Mid-SussexDlstrfctCouficilhavegranteOa dtscretionary relieffortheremalnine20%dJe. meanineiherewereno ratespayable. 7. General None