| Type of governing | Type of governing | document (e.g.constitution) | document (e.g.constitution) | The Group's governing documents are those ofThe Scout |
|
|---|---|---|---|---|---|
| Association. They consist ofa Royal Charter, which in turn gives |
|||||
| authority to the Bye Laws ofthe Association and The Policy, |
|||||
| Organisation and Rules ofThe Scout Association. |
|||||
| How the charity is constituted The Group is a |
trust established under its rules which are common to all Scouts. |
||||
| Trustee selection | methods | The Trustees are appointed in accordance with the Policy, |
|||
| Organisation and Rules ofThe Scout Association. |
|||||
| Additional | governance issues (optional information |
but encouraged as best practice) |
|||
| You may choose | to include additional information, |
The Group is managed by the Group Executive Committee, |
the | ||
| where relevant, | about: Policies and procedures | members ofwhich are the 'Charity Trustees' ofthe Scout Group | |||
| adopted for: | which is an educational charity. As charity trustees they are |
||||
| a) the induction | and training oftrustees; | responsible for complying with legislation applicable to charities. |
|||
| b) trustee' | consideration | ofmajor risks and the | This includes the registration, keeping proper accounts and |
||
| systems | and procedures to manage them | making returns to the Charity Commission as appropriate. |
|||
| The Committee consists of5independent representatives, |
|||||
| Chair, Treasurer and Secretary, 2elected members together |
|||||
| with the Group Scout Leaders, individual section leaders (if |
|||||
| opted to take on the responsibility) and meets every 2 months. |
|||||
| Members ofthe Executive Committee complete 'Essential |
|||||
| Information for Executive Committee' training within the first 5 |
|||||
| months ofjoining the committee. | |||||
| This Group Executive Committee exists to support the Group |
|||||
| Scout Leader in meeting the responsibilities ofthe |
|||||
| appointments and is responsible for:The maintenance of |
|||||
| Group property; | |||||
| The raising offunds and the administration of Group finance; |
|||||
| The insurance of persons, property and equipment; |
|||||
| Group public occasions; | |||||
| Assisting in the recruitment ofleaders and other adult support; |
|||||
| Appointing any sub committees that may be required; |
|||||
| Appointing Group Administrators and Advisors other than |
those | ||||
| who are elected. |
| Risk and Internal Controls |
|---|
| The Group Executive Committee has identified the major risks to |
| which they believe the Group is exposed, these have been |
| reviewed and systems have been established to mitigate against |
| them. The main areas ofconcern that have been identified are: |
| Damage tothe building, property and equipment. The Group |
| would request the use of buildings, property and equipment |
| from neighbouring organisations such as the church and other |
| Scout Groups. Similar reciprocal arrangements exist with these |
| organisations. The Group has sufficient buildings and contents |
| insurance in place to mitigate against permanent loss. |
| Injury to leaders, helpers, supporters and members. The |
| Group through the membership fees contributes to the Scout |
| Association's national accident insurance policy. Risk |
| Assessments are undertaken before all activities. |
| Reduced income from fund raising. The Group is primarily reliant |
| upon income from subscriptions and fundraising. The Group |
| does hold a reserve to ensure the continuity of activities should |
| there be a major reduction in income. The Committee could |
| raise the value ofsubscriptions to increase the income to the |
| group on an ongoing basis, either temporarily or permanently. |
| Reduction or loss ofleaders. The group is totally reliant upon |
| volunteers to run and administer the activities ofthe group. If |
| there was a reduction in the number of leaders to an |
| unacceptable level in a particular section or the group as a |
| whole then there would have to be a contraction, consolidation |
| or closure ofa section. In the worst case scenario the complete |
| closure ofthe Group. |
| Reduction or loss ofmembers. The Group provides activities for |
| all young people aged 6to 14.Ifthere was a reduction in |
| membership in a particular section or the group as whole then |
| there would have to be a contraction, consolidation or closure |
| of a section. In the worst case scenario the complete closure of |
| the Group. |
| The group has in place systems of internal controls that are |
| designed to provide reasonable assurance against material |
| mismanagement or loss, these include 2 signatories for all |
| payments and comprehensive insurance policies to ensure that |
| insurable risks are covered. |
| You may | choose to include further | statements, | ||||||
|---|---|---|---|---|---|---|---|---|
| where relevant, about: ~ policy on |
grant making; | |||||||
| ~ contribution made by volunteers; |
||||||||
| ~ policy | on investments. | |||||||
| Public benefit statement | The Group meets the Charity Commission's | public | benefit | |||||
| criteria under | both the advancement | ofeducation | and the | |||||
| advancement | of citizenship | or community | development | |||||
| headings, | ||||||||
| Summary | ofthe main achievements | ofthe charity | during the year |
| Financial Review | ||||||
|---|---|---|---|---|---|---|
| The Receipts and Payments account show net receipts of |
||||||
| E21,196for the year to March 2021Our current cash | ||||||
| reserves are E27,466 | ||||||
| The subscriptions for 2021had already been paid to |
||||||
| County, but due to the impact of COVID 19our | ||||||
| subscription income was iower than anticipated. However, |
||||||
| we received grants ofE20,193from Brentwood Council |
||||||
| and this isthe main reason the accounts show a surplus | in | |||||
| the current year. | ||||||
| Brief statement | ofthe charity's | policy on reserves | ||||
| quantify | and explain | any designations | ||||
| Reserves Policy | ||||||
| The Group's policy on reserves isto hold sufficient resources to |
||||||
| continue the charitable activities ofthe group should income |
||||||
| and fundraising activities fall short. The Group Executive |
||||||
| Committee considers that the group should hold a sum |
||||||
| equivalent to 6months running costs, circa E2,500. |
||||||
| The Group held reserves ofapproximately E27,000against |
this | |||||
| at year end. This is above the level required for operating |
||||||
| expenses. However this can be explained by the receipt of |
||||||
| Government Business Rate Relief grants due tothe enforced |
||||||
| closure caused by Covid-19 |
| You may choose to | include | include | additional | additional | information, | Investment Policy |
||
|---|---|---|---|---|---|---|---|---|
| where relevant, about: | ~ the charity's | principal | ||||||
| sources offunds | The Group's Income and Expenditure is very small and |
as a | ||||||
| (including any fundraising); |
consequence does |
not have sufficient funds to invest | in longer- | |||||
| ~ how expenditure | has | supported | the | key objective | term investments | such as stocks and shares. The Group has | ||
| ofthe charity; ~ investment |
policy | and | objectives; | therefore adopted | a low risk strategy tothe investment of its |
|||
| funds. All funds are held in cash using only mainstream |
banks or | |||||||
| building societies. | ||||||||
| The Group Executive regularly monitors the levels of bank |
||||||||
| balances and the interest rates received to ensure the | group | |||||||
| obtains maximum | value and income from its banking | |||||||
| arrangements. | ||||||||
| The Group | currently has significant funds, |
|||||||
| ~ - ~ ~ |
~ . ~ . ~ |
| O | CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
CHARITY COMMI55ION FOR ENGLAND AND WALES |
Recei | ts and | a | .'I' I ments accounts |
.'I' I ments accounts |
CC16a | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| For | the pertod from |
To | ||||||||||||||||
| ' | ||||||||||||||||||
| ~ | ~ | s | ~ | |||||||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total | funds | Last year | |||||||||||||
| tothe | nearest 6 |
to the nearest | 6 | to the nearest 6 | to the nearest C |
to the nearest E | ||||||||||||
| A1Recel | ts | |||||||||||||||||
| Membershi | Subscri | tions | 2,862 | 2,862 | 4,695 | |||||||||||||
| Donations | 250 | 250 | 250 | |||||||||||||||
| Cam s | 50 | 50 | 830 | |||||||||||||||
| Gift Aid | 1,398 | 1,398 | 483 | |||||||||||||||
| Grants | 20,193 | 20,193 | ||||||||||||||||
| Hall Hire | 3,414 | 3,414 | 1,070 | |||||||||||||||
| Distnct Sho | Rebate | 39 | ||||||||||||||||
| Other fundraisin | ||||||||||||||||||
| u | o | ross | income | or | ||||||||||||||
| AR) | 7,974 | 20,193 | 28,167 | 7,412 | ||||||||||||||
| sse | an | nves | en | sacs, | ||||||||||||||
| see table | . | |||||||||||||||||
| u | 0 | |||||||||||||||||
| Total receipts | 7,974 | 20,193 | 28,167 | 7,412 | ||||||||||||||
| A3 Pa ments | ||||||||||||||||||
| Membership | Subscriptions | paid to district | 1,796 | 1,796 | 1,560 | |||||||||||||
| Premises Cost | 2,765 | 2,765 | 3,032 | |||||||||||||||
| Insurance | 1,269 | 1,269 | 1,309 | |||||||||||||||
| Building Repairs |
700 | 700 | 2,152 | |||||||||||||||
| Camp Expenditure | 50 | 50 | 513 | |||||||||||||||
| Section Acbvities | 134 | 134 | 224 | |||||||||||||||
| Subscriptions | 77 | 77 | 106 | |||||||||||||||
| Miscellaneous | 183 | 183 | 23 | |||||||||||||||
| Sub | total | 6,274 | 700 | 6,974 | 8,919 | |||||||||||||
| A4 Asset | and | investment | ||||||||||||||||
| Sub | total | |||||||||||||||||
| Total | payments | 6,274 | 700 | 6,974 | 8,919 | |||||||||||||
| Net ofreceipts/(payments) | 1,700 | 19,493 | 21,193 | 1,507 | ||||||||||||||
| A5 Transfers | between | funds | ||||||||||||||||
| A6 Cash funds | last year end | |||||||||||||||||
| Cash funds this year | end | 1,700 | 19,493 | 21,193 | 1,507 |
| ~ | I | 4 | I | l | ~ | ~ | ~ | |||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| '~ | ||||||||||||||||||||||||||||||
| ~ | 'I | ' 4~ ~ | ||||||||||||||||||||||||||||
| ~ s | ||||||||||||||||||||||||||||||
| ~ =~ ~ - | ~ | |||||||||||||||||||||||||||||
| ~ r | ~ I | |||||||||||||||||||||||||||||
| ~ | I | ~ | I | I | ~ | ~ | ~ | |||||||||||||||||||||||
| ~ | & | - | ~ | r. | I | ' L | ||||||||||||||||||||||||
| ~ | ~ | |||||||||||||||||||||||||||||
| ~ | .X | k | ||||||||||||||||||||||||||||
| k | ~ | ~ | ~ | I | ||||||||||||||||||||||||||
| ~ | ~ | ~ | ~ | ~ | ~ | ~: | - | ~ | ||||||||||||||||||||||
| ~ | - | ~ | I | I | ~ | ~ | ~ |