## ## |Type of governing|Type of governing|document (e.g.constitution)|document (e.g.constitution)|The Group's
governing
documents
are those ofThe Scout|| |---|---|---|---|---|---| |||||Association. They consist ofa Royal Charter,
which
in turn gives|| |||||authority to the Bye Laws ofthe Association
and The Policy,|| |||||Organisation
and Rules ofThe Scout Association.|| |How the charity is constituted
The Group is a||||trust established
under its rules which are common to all Scouts.|| |Trustee selection||methods||The Trustees are appointed
in accordance
with the Policy,|| |||||Organisation
and Rules ofThe Scout Association.|| |Additional|governance
issues (optional information|||but encouraged
as best practice)|| |You may choose||to include additional
information,||The Group is managed
by the Group Executive Committee,|the| |where relevant,||about: Policies and procedures||members ofwhich are the 'Charity Trustees' ofthe Scout Group|| |adopted for:||||which
is an educational
charity. As charity trustees they are|| |a) the induction||and training oftrustees;||responsible
for complying
with legislation
applicable to charities.|| |b) trustee'|consideration||ofmajor risks and the|This includes the registration,
keeping proper accounts and|| |systems|and procedures to manage them|||making
returns to the Charity Commission
as appropriate.|| |||||The Committee
consists of5independent
representatives,|| |||||Chair, Treasurer
and Secretary, 2elected members together|| |||||with the Group Scout Leaders, individual
section leaders (if|| |||||opted to take on the responsibility)
and meets every 2 months.|| |||||Members ofthe Executive Committee
complete 'Essential|| |||||Information for Executive Committee'
training
within the first 5|| |||||months ofjoining the committee.|| |||||This Group Executive Committee
exists to support the Group|| |||||Scout Leader in meeting the responsibilities
ofthe|| |||||appointments
and is responsible
for:The maintenance
of|| |||||Group property;|| |||||The raising offunds and the administration
of Group finance;|| |||||The insurance of persons, property
and equipment;|| |||||Group public occasions;|| |||||Assisting
in the recruitment
ofleaders and other adult support;|| |||||Appointing
any sub committees
that may be required;|| |||||Appointing
Group Administrators
and Advisors other than|those| |||||who are elected.|| |Risk and Internal
Controls| |---| |The Group Executive Committee
has identified
the major risks to| |which they believe the Group is exposed, these have been| |reviewed
and systems have been established to mitigate against| |them. The main areas ofconcern that have been identified are:| |Damage tothe building,
property
and equipment.
The Group| |would request the use of buildings,
property
and equipment| |from neighbouring
organisations
such as the church and other| |Scout Groups. Similar reciprocal arrangements
exist with these| |organisations.
The Group has sufficient
buildings
and contents| |insurance
in place to mitigate against permanent
loss.| |Injury to leaders, helpers, supporters
and members.
The| |Group through
the membership
fees contributes
to the Scout| |Association's
national
accident insurance
policy. Risk| |Assessments
are undertaken
before all activities.| |Reduced income from fund raising. The Group is primarily
reliant| |upon income from subscriptions
and fundraising.
The Group| |does hold a reserve to ensure the continuity
of activities should| |there be a major reduction
in income. The Committee
could| |raise the value ofsubscriptions
to increase the income to the| |group on an ongoing basis, either temporarily
or permanently.| |Reduction
or loss ofleaders. The group is totally reliant upon| |volunteers to run and administer
the activities ofthe group. If| |there was a reduction
in the number of leaders to an| |unacceptable
level in a particular
section or the group as a| |whole then there would have to be a contraction,
consolidation| |or closure ofa section. In the worst case scenario the complete| |closure ofthe Group.| |Reduction
or loss ofmembers. The Group provides
activities for| |all young people aged 6to 14.Ifthere was a reduction
in| |membership
in a particular
section or the group as whole then| |there would
have to be a contraction,
consolidation
or closure| |of a section. In the worst case scenario the complete closure of| |the Group.| |The group has in place systems of internal
controls that are| |designed to provide reasonable
assurance
against material| |mismanagement
or loss, these include
2 signatories
for all| |payments
and comprehensive
insurance
policies to ensure that| |insurable
risks are covered.| |You may|choose to include further|statements,||||||| |---|---|---|---|---|---|---|---|---| |where relevant,
about: ~ policy on||grant making;||||||| |~ contribution
made by volunteers;||||||||| |~ policy|on investments.|||||||| |Public benefit statement|||The Group meets the Charity Commission's||||public|benefit| ||||criteria under|both the advancement||ofeducation||and the| ||||advancement|of citizenship|or community||development|| ||||headings,|||||| |Summary|ofthe main achievements|ofthe charity|during the year|||||| ||||||Financial Review|| |---|---|---|---|---|---|---| ||||||The Receipts and Payments
account show net receipts of|| ||||||E21,196for the year to March 2021Our current cash|| ||||||reserves are E27,466|| ||||||The subscriptions
for 2021had already been paid to|| ||||||County, but due to the impact of COVID 19our|| ||||||subscription
income was iower than anticipated.
However,|| ||||||we received grants ofE20,193from Brentwood
Council|| ||||||and this isthe main reason the accounts show a surplus|in| ||||||the current year.|| |Brief statement||ofthe charity's||policy on reserves||| |quantify|and explain||any designations|||| ||||||Reserves Policy|| ||||||The Group's
policy on reserves
isto hold sufficient resources to|| ||||||continue the charitable
activities ofthe group should income|| ||||||and fundraising
activities fall short. The Group Executive|| ||||||Committee
considers that the group should
hold a sum|| ||||||equivalent
to 6months
running
costs, circa E2,500.|| ||||||The Group held reserves ofapproximately
E27,000against|this| ||||||at year end. This is above the level required
for operating|| ||||||expenses. However this can be explained
by the receipt of|| ||||||Government
Business Rate Relief grants due tothe enforced|| ||||||closure caused by Covid-19|| |You may choose to|include|include|additional|additional|information,|Investment
Policy||| |---|---|---|---|---|---|---|---|---| |where relevant, about:||~ the charity's|||principal|||| |sources offunds||||||The Group's Income and Expenditure
is very small and||as a| |(including
any fundraising);||||||consequence
does|not have sufficient funds to invest|in longer-| |~ how expenditure|has|supported||the|key objective|term investments|such as stocks and shares. The Group has|| |ofthe charity;
~ investment|||policy|and|objectives;|therefore adopted|a low risk strategy tothe investment
of its|| |||||||funds.
All funds are held in cash using only mainstream||banks or| |||||||building societies.||| |||||||The Group Executive regularly
monitors the levels of bank||| |||||||balances and the interest rates received to ensure the||group| |||||||obtains maximum|value and income from its banking|| |||||||arrangements.||| |||||||The Group|currently
has significant
funds,|| |||||||~
-
~
~|~ .
~
.
~|| |O|CHARITY COMMI55ION
FOR ENGLAND
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FOR ENGLAND
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FOR ENGLAND
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FOR ENGLAND
AND WALES|||Recei|ts and|a|.'I'
I
ments accounts|.'I'
I
ments accounts||CC16a| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||For|the pertod
from|||To|||| |||'||||||||||||||||| |~||||||~||||s|~|||||||| ||||||||||||Unrestricted
funds||Restricted
funds||Endowment
funds|Total|funds|Last year| ||||||||||||tothe|nearest
6|to the nearest|6|to the nearest 6|to the nearest
C||to the nearest E| |A1Recel|ts|||||||||||||||||| |Membershi|Subscri|||tions||||||||2,862|||||2,862|4,695| |Donations||||||||||||250|||||250|250| |Cam s||||||||||||50|||||50|830| |Gift Aid||||||||||||1,398|||||1,398|483| |Grants|||||||||||||20,193||||20,193|| |Hall Hire||||||||||||3,414|||||3,414|1,070| |Distnct Sho|Rebate|||||||||||||||||39| |Other fundraisin||||||||||||||||||| |u|o|||ross||income|||or|||||||||| |||||||||AR)||||7,974|20,193||||28,167|7,412| |sse|an||nves|||en|sacs,|||||||||||| |see table|.|||||||||||||||||| ||||||||u||0|||||||||| |||||Total receipts||||||||7,974|20,193||||28,167|7,412| |A3 Pa ments||||||||||||||||||| |Membership|Subscriptions||||paid to district|||||||1,796|||||1,796|1,560| |Premises Cost||||||||||||2,765|||||2,765|3,032| |Insurance||||||||||||1,269|||||1,269|1,309| |Building
Repairs||||||||||||||700|||700|2,152| |Camp Expenditure||||||||||||50|||||50|513| |Section Acbvities||||||||||||134|||||134|224| |Subscriptions||||||||||||77|||||77|106| |Miscellaneous||||||||||||183|||||183|23| |||||||Sub||total||||6,274||700|||6,974|8,919| |A4 Asset|and||investment|||||||||||||||| |||||||Sub||total||||||||||| |||||Total||payments||||||6,274||700|||6,974|8,919| |Net ofreceipts/(payments)||||||||||||1,700|19,493||||21,193|1,507| |A5 Transfers|||between|||funds||||||||||||| |A6 Cash funds||||last year end||||||||||||||| |Cash funds this year||||||||end||||1,700|19,493||||21,193|1,507| ||||||||||||||||||||||~|I|4|I|l|~|~|~||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||'~|||||||||||||||||||| ||||||||||||||||~|'I|' 4~ ~|||||||||||||| |||||||||~ s||||||||||||||||||||||| ||||||||||||||||||~ =~ ~ -|~||||||||||||| ||||||||||||||||||||~ r|~ I||||||||||| ||||||||||||||||||||||~|I|~|I|I|~|~|~||| |||~|&||-|||~|||r.||I|' L||||||||||||||||| |||||||||||||||||||||||||||||~|~|| |||||||~|||||.X||k|||||||||||||||||| |||||||k||||~||~|~|I||||||||||||||||| ||~||~||~|~||~|||~||||||||||||||||~:||-|~| |~||-||~|||I||I||||||||||||||||||~|~|~|| ##