Trustees’ Annual Report for the period
From 01/04/2022 To 31/03/2021
Charity name: Amberley Scout Group
Charity registration number: 267343
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | Provision of Scouting for boys and girls aged 6 to 14 from the local community, comprising Beavers,Cubs and Scouts. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Providing outdoor and adventurous activities, and teaching skills for life, to promote the development of young people within their community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees do have such regard. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The group is strongly supported and attended by local young people, confirming that the Scout Group is valued, enjoyed, and contributing to the social, physical, and intellectual development of its members. Many parents report that their children have grown in self-confidence and desire to contribute to society. Our youth members with special needs have also flourished and overcome some of their individual challenges. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has funds to meet all foreseeable future liabilities, with no borrowings. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Prudent but not excessive reserves are held to cover one year of fixed and variable costs. |
| Amount of reserves held | Para 1.22 | Please refer to Amberley Scout Group Accounts and Balance Summary |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns about charity continuity. We are confident that its future is secure and sound. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Policy, Organisation and Rules (POR) document of The Scout Association (https://www.scouts.org.uk/por) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed at AGMs as directed by the National Scout Association's Policy, Organisation and Rules. |
Reference and Administrative details
| Charityname | AmberleyScout Group |
|---|---|
| Other name the charityuses | n/a |
| Registered charitynumber | 267343 |
| Charity’s principal address | Drake Scout Headquarters Culver Hill Amberley Stroud GL5 5AS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Coral Rice | Group Scout Leader | |||
| Sarah Seward | Group Treasurer | |||
| Susan Jenkins | Group Administrator | |||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name The Trustees of AmberleyScout Group |
Dates acted if not for whole year |
|
|---|---|---|
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
|---|---|
| n/a | |
| n/a |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Coral Esther Rice Sarah Elizabeth Seward Position (eg Secretary, Group Scout Leader Group Treasurer Chair, etc) Date 25/01/2022
Scout Association No: 2950 Registered Charity No: 267343
Amberley Scout Group
Receipts & Payments Account 1 April 2020 to 31 March 2021
Page 1
| **Yr 2019/20 ** | Receipts | £s | Yr 2020/21 | **Yr 2019/20 ** | Payments | £s | Yr 2020/21 | |||
|---|---|---|---|---|---|---|---|---|---|---|
| Sections Subscriptions: | Site Occupancy Costs | |||||||||
| 2,020.00 | Beavers | 925.00 | 1,031.75 | Gas | 882.94 | |||||
| 3,210.00 | Cubs | 1,250.00 | 552.58 | Electricity | 486.24 | |||||
| 3,690.00 | Scouts | 2,032.50 | 272.59 | Water | 305.42 | |||||
| 8,920.00 | 4,207.50 | |||||||||
| 1,067.94 | Maintenance/Repairs/Safety Inspec./Grass | 638.61 | ||||||||
| 35.82 | Cleaning/Consumables | - | ||||||||
| 4,187.00 | Paid to Scout HQ (Annual Capitation) - paid Mar20 | - | 252.00 | Common Land Rent (paid Mar20) | 10.00 | 2,323.21 | ||||
| Insurances | ||||||||||
| 4,733.00 | Net Membership Subscriptions Retained | 4,207.50 | 4,207.50 | |||||||
| 1,552.84 | Personal Injury (2yrs) | 786.42 | ||||||||
| - | Property & Equipment (paid Apr20) | 1,568.97 | ||||||||
| 175.84 | Employers Liability | 195.84 | ||||||||
| 75.60 | Accident & Medical Insurance, helpers | 75.60 | 2,626.83 | |||||||
| Camp / Outings Receipts | Camp / Outings Costs | |||||||||
| 120.00 | Beavers | - | 311.15 | Beavers | 65.91 | |||||
| 1,889.00 | Cubs | 73.60 | 1,910.37 | Cubs | 120.00 | |||||
| 3,830.00 | Scouts | 50.00 | 123.60 | 1,902.50 | Scouts | 600.00 | 785.91 | |||
| Fundraising: | Section Costs | |||||||||
| 417.45 | Beavers | 40.21 | ||||||||
| 1,157.77 | Burns Night | - | 1,138.83 | Cubs | 77.87 | |||||
| Village Evening | 2,830.56 | Scouts | 982.97 | 1,101.05 | ||||||
| - | Christmas Raffle/Stirup Sunday | - | ||||||||
| - | Bagpacking | - | Equipment | |||||||
| 48.80 | Car boot/stall sales | - | - | 134.00 | Tents & equipment | 27.59 | ||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| Other Receipts: | ||||||||||
| 285.31 | Gift Aid Tax | 2,845.18 | 27.59 | |||||||
| 635.46 | Other donations/grants/misc income | - | Central Costs | |||||||
| 450.00 | Guides - contribution to rent | 450.00 | - | Donations to charities | 50.00 | |||||
| - | COVID Grants | 19,907.42 | 424.53 | Go cardless/OSM fees | 179.19 | |||||
| 0.09 | Bank Interest | 0.13 | 172.74 | Badges, Uniforms & Training | 60.80 | |||||
| - | Gift Donations | - | 165.48 | AGM, Gifts & Web address | 81.44 | 371.43 | ||||
| Misc camping tent & HQ hire-out etc | ||||||||||
| - | - | 23,202.73 | 14,424.57 | Total Payments | 7,236.02 | |||||
| Newbuild Project: | ||||||||||
| - | Donations (Mydonate) | - | ||||||||
| 762.66 | Bagpacking | - | - | |||||||
| (512.48) | Surplus of Receipts over Payments | 20,297.81 | ||||||||
| 13,912.09 | Total Receipts | £ | 27,533.83 | 13,912.09 | £ | 27,533.83 | ||||
| SUMMARY | Yr to | 31st March | ||||||||
| 2020 | 2021 | |||||||||
| Opening Bank/Cash | 33,407.31 | 32,894.83 | ||||||||
| Surplus of Receipts over Payments, above | (512.48) | 20,297.81 | ||||||||
| Closing Bank/Cash Balances (Per Schedule) | 32,894.83 | 53,192.64 | ||||||||
Scout Association No: 2950 Registered Charity No: 267343
Page 2
Amberley Scout Group
Receipts & Payments Account 1 April 2020 to 31 March 2021
Monetary Balances
| Monetary Balances | ||||
|---|---|---|---|---|
| Opening Balances at 1 April 2020 | Cash in Hand |
Current Accounts |
Deposit Accounts |
£s Totals |
| Group Executive and Auction Accounts Group Newbuild Project Account Scouts Section Cubs Section Beavers Section Totals £ |
- 11.50 54.13 94.21 |
1,980.19 26,984.89 2,098.49 966.20 500.03 |
205.19 - - - - |
2,185.38 26,984.89 2,109.99 1,020.33 594.24 |
| 159.84 | 32,529.80 | 205.19 | 32,894.83 |
| Closing Balances at 31 March 2021 | Cash in Hand |
Current Accounts |
Deposit Accounts |
£s Totals |
|---|---|---|---|---|
| Group Executive and Auction Accounts Group Newbuild Project Account Scouts Section Cubs Section Beavers Section Totals £ |
- 11.50 54.13 7.05 |
21,525.77 26,984.89 559.85 521.42 477.53 |
3,050.50 - - - - |
24,576.27 26,984.89 571.35 575.55 484.58 |
| 72.68 | 50,069.46 | 3,050.50 | 53,192.64 |
Notes to Receipts & Payments Account
-
Payments made between Sections, and between Sections and Executive, are eliminated.
-
Apart from the Monetary Asset Balances above, other Group assets include Equipment with a replacement value of approx £26,000 and an interest in a Lease expiring in 2056 on which the Group's Buildings are situated.
-
The donations, grants and associated fundraising income for the Group's Newbuild Project, which have accumulated
-
(above), are earmarked for future expenditure on that Project and as such are classified by the Committee as “Designated Funds”.
Page 3
Scout Ass. Membership Details /Capitation Fees Paid (At Census Date 31st January)
| Youth Leaders Young Ldrs Assistants Membership Numbers |
Total | Youth No. Per Youth Capitation Fee |
Cost | ||
|---|---|---|---|---|---|
| Year 2020 (at £52.00 per Youth Member only) Beavers Cubs Scouts GSL/AGSL Young Leaders Capitation Totals |
18 3 28 4 33 4 1 2 |
21 32 37 1 |
18 52.00 28 52.00 33 52.00 2 52.00 |
936.00 1,456.00 1,716.00 104.00 |
|
| 79 14 - - |
91 | 81 £ |
4,212.00 | ||
| Year 2021(at £53.00 per Youth Member only) Beavers Cubs Scouts GSL/AGSL Young Leaders Capitation Totals |
18 3 28 4 30 4 1 3 |
21 32 34 1 3 |
18 53.00 28 53.00 30 53.00 3 53.00 |
954.00 1,484.00 1,590.00 159.00 |
|
| 76 15 - - |
91 | 79 £ |
4,187.00 | ||
Amberley Scout Group I5•dCh¥Jtylkn 287J44 Scrullneern's Report to the Ttee$ of Amberley Scout Group Receipts & Payments Account 1 April 2020 to 31 March 2021 Respectlve Responslbllltles As the Group's TnJ5tees. Y are responsib for the Preparati of the Accounts: you consider that neither an Audit rKY 8n Independent Examination is required under the Charitses Act 1993. It is my responsibility. without carryiro an audit or irtdependent examination. to scrub.nise the Accounts and to report ts yY)u. Scrutlneerfs Slaternent In accordance wrth directions given in ts AJnbeFley Scojt Grcw) cC$t11utiOn, arKI the UK Policy, Organisalion and Rules Statemen[ I have sc¥ub"niJ Ajnts set on pages 1 to 3 Inmyo Accounts are in xdarK* with the rd$ prrxlueed to me Mrs P Loe Edgecom Amberky G105 GL5 SAB