Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
16[th ] PURLEY SCOUT GROUP
I report on the accounts of the Group for the year ended 31.12.24
Respective responsibilities of Trustees and Scrutineer
As the Group’s trustees you are responsible for the preparation of the accounts; you consider that neither an audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and report to you.
Basis of Scrutineer’s Statement
In accordance with the direction given in the Group’s Constitution, I have scrutinised the records and the accounts set out on page 2 to 4.
Scrutineer’s Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
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Name
Ramesh Bhimji
Address
190 Kingshill Drive
Kenton
Middlesex
HA3 8QS
Date 6/24/2025
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Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
For the year ended 31.12.24
Section A Reference and administration details
| Charity Name | 16th Purley Scout Group |
|---|---|
| Other names the charity Is known by |
n/a |
| Registered charity number (if any) |
267338 |
Charity’s Principal Address
Scout Hut Cranleigh Gardens Sanderstead, South Croydon, Surrey Postcode: CR2 9LH
Names of the charity trustees who manage the charity
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Trustee name Office (if any) Dates acted if not
For whole year
1 A Ogg Chair
2 P Watts Secretary
3 Mohammed Haque Treasurer
4 C Balzer Lead Volunteer
5
6
7
8
9
10
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Names and addresses of advisers (optional information but encouraged as best practice)
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Type of Advisor Name Address
n/a
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(1)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Description of charity’s trusts
Type of governing document
The Group’s District/Area’s/County/s (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice).
You may choose to include additional information, where relevant, about: Policies and Procedures adopted for:
a) the induction and training of trustees;
b) trustee’ consideration of major risks and the systems and procedures to manage them.
The Group is managed by the Group Executive Committee, the member of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representatives and meets every 2 months.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
(2)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer to activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section of the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction of loss of members. The Group provides activities for all young people aged 6 to 18. It there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
Section C
Objectives and activities
Summary of the objects of the charity set out in its governing document
The objectives of the Group are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to these objects
You may choose to include further statements, where relevant, about:
Policy of grantmaking:
Contribution made by volunteers:
Section D Achievements and performance
Summary of the main achievements of the charity during the year
In planning all activities for the year, the Trustees kept in mind the Charity Commission guidance on public benefit. Our fundraising event, the Gruffy Fayre was held in 2024 as well as an extensive programme of activities and camps. All of which were subsidised by the fundraising efforts of the Group.
(3)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Brief statement of the charity’s policy on reserves
Reserves Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs, circa £4000.00,
The Group held reserves of approximately £15,000 against this at year end. This is above the level for operating expenses.
Quantify and explain and designations: See above
Details of any funds materially in deficit (circumstances plus steps to elimination) n/a
Further financial review details (optional information)
You may choose to include additional information, where relevant about:-
the charity’s principal sources of funds
Investment Policy (Specimen 1)
The Group’s Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in long-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Terms Investment Service.
How expenditure has supported the key objectives of the charity
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that required a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Investment policy and objectives
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustee’s report above.
| Signed onbehalfofthe charity’s trustees | Signed onbehalfofthe charity’s trustees | |
|---|---|---|
| Signature(s) | ||
| Full name(s) | Mohammed Haque | Andrew Ogg |
| Position(egSecretary,Chair) | Treasurer | Chairman |
Date: [6/23/2025 ]
(4)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
REPORT & ACCOUNTS AND TRUSTEES STATEMENT FOR THE YEAR ENDED 31.12.24
16TH PURLEY SCOUT GROUP
OFFICERS & TRUSTEES Chair A Ogg Secretary P Watts Treasurer Mohammed Haque Lead Volunteer C Balzer BANKERS National Westminster Bank plc Camberwell Branch GROUP REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION 18910 CHARITY REGISTRATION NUMBER 267338
CONTACT NAME AND ADDRESS
Mr Mohammed Haque, Treasurer 16th Purley Scout Group 6, Lime Meadow Avenue, Sanderstead, CR2 9AQ
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Docusign Envelope ID.. CDC707AO76A7lF-B27(kBAD7E76892AE
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31.12.24
16TH PURLEY SCOUT GROUP
| RECEIPTS This Year Prior Year Unrestricted Funds Donations, Legacies and Similar Income £ £ Membership subscriptions 6043 6004 Less: Membership subscriptions paid on (National/County/Area/District) 3402 3735 Net membership subscriptions retained 2641 2269 Donations Legacies Gift Aid 4600 3621 4313 Other Similar Income 10113 8204 Sub Total 20975 14786 Grants Maintenance grant 0 0 Other grant 0 0 Sub Total 0 0 Fundraising (gross) Detail 1 - Gruffy Fayre 4172 5884 Detail 2 0 0 Detail 3 0 0 Other fundraising activities 0 0 Sub Total 4172 5884 Investment Income Bank Interest 118 106 Building Society Interest 0 0 The Scout Association Short Term Investment Service 0 0 Property Rent income 0 0 Other investment income 0 0 Sub Total 118 106 Total Gross Income 25265 20776 Asset and Investment sales, etc 0 0 Total Receipts 25265 20776 |
This Year Prior Year Unrestricted Funds £ £ 6043 6004 3402 3735 |
This Year Prior Year Unrestricted Funds £ £ 6043 6004 3402 3735 |
|---|---|---|
| 2641 2269 4600 3621 4313 10113 8204 |
||
| 25265 20776 |
||
| 0 0 |
||
| 25265 | 20776 |
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Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31.12.24
16TH PURLEY SCOUT GROUP
| PAYMENTS Charitable Payments Youth Programme and Activities Adult Support and Training Rent Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Printing and photocopying Contribution to camp costs Uniforms AGM and Trustee expenses Webhosting/OSM Cleaning Other costs detail 3 Sub Total Fundraising Expenses Detail 1 - Gruffy Fayre Detail 2 Detail 3 Other Fundraising costs Sub Total Total Gross Expenditure Asset and investment purchases etc Total Payments SUMMARY Total Receipts Less: Total Payments Net Surplus (or Loss) Add: Cash Funds Last Year Ended Cash Funds This Year Ended |
This Year Prior Year Unrestricted Funds £ £ 4191 2561 250 138 0 0 200 159 556 1083 1553 1918 15202 175 851 0 0 0 9438 8493 1206 773 0 0 91 42 363 453 0 0 |
|---|---|
| 33901 15794 |
|
| 3455 3356 0 0 0 0 0 0 |
|
| 3455 3356 |
|
| 37356 19151 |
|
| 0 0 |
|
| 37356 19151 |
|
| 25265 37356 -12091 21127 9036 |
|
| 25265 | |
| 37356 | |
| -12091 | |
| 21127 | |
| 9036 |
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Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
STATEMENT OF ASSETS AND LIABILITY AT YEAR ENDED 31.12.24
16TH PURLEY SCOUT GROUP
| 16TH PURLEY SCOUT GROUP | |||
|---|---|---|---|
| This Year | Prior Year | ||
| Unrestricted Funds | |||
| Cash Funds | £ | £ | |
| Bank Current Account | 1008 | 12216 | |
| Bank Deposit Account | 7975 | 8847 | |
| Building Society Account | |||
| The Scout Association Short Term Investment Service | |||
| Cash/Floats | 52 | 63 | |
| Total Cash Funds | 9,036 | 21,127 | |
| Other Monetary Assets | |||
| Tax Claim | 0 | 0 | |
| Debts due from the County/Area/District/Group | 0 | 0 | |
| Insurance Claim | 0 | 0 | |
| Sub Total | 0 | 0 | |
| Investment Assets | |||
| Investment Property - Detail | 0 | 0 | |
| Quoted investments | 0 | 0 | |
| Other investment - Detail | 0 | 0 | |
| Sub Total | 0 | 0 | |
| Non Monetary Assets for Charity's Own Use | |||
| Badge Stock | 0 | 0 | |
| Shop Stock | 0 | 0 | |
| Other Stock | 0 | 0 | |
| Land and Buildings | 192,202 | 192,202 | |
| Motor Vehicles | 0 | 0 | |
| Scouting Equipment, Furniture etc | 44,485 | 44,485 | |
| Other | 0 | 0 | |
| Sub Total | 236,687 | 236,687 | |
| Liabilities | |||
| Accounts not yet paid | 0 | 0 | |
| Expenses incurred but not invoiced | 0 | 0 | |
| Subscriptions not yet paid | 0 | 0 | |
| Loan - Detail | 0 | 0 | |
| Other liabilities | 0 | 0 | |
| Sub Total | 0 | 0 |
Contingent and Future Obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 23 June 2025, the date of the Executive Committee meeting that approved the accounts and signed on behalf of 16th Purley Scout Group
| signed on behalf of 16th Purley Scout Group | |
|---|---|
| Signature | Print Name |
| Andrew Ogg,Chair | |
| Mohammed Haque, Treasurer | |
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