Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
## **16[th ] PURLEY SCOUT GROUP**
I report on the accounts of the Group for the year ended 31.12.24
## **Respective responsibilities of Trustees and Scrutineer**
As the Group’s trustees you are responsible for the preparation of the accounts; you consider that neither an audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and report to you.
## **Basis of Scrutineer’s Statement**
In accordance with the direction given in the Group’s Constitution, I have scrutinised the records and the accounts set out on page 2 to 4.
## **Scrutineer’s Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
**----- Start of picture text -----**
Name
Ramesh Bhimji
Address
190 Kingshill Drive
Kenton
Middlesex
HA3 8QS
Date 6/24/2025
**----- End of picture text -----**
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Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
For the year ended 31.12.24
## **Section A Reference and administration details**
|Charity Name|16th Purley Scout Group|
|---|---|
|||
|Other names the charity
Is known by|n/a|
|||
|Registered charity number (if
any)|267338|
## **Charity’s Principal Address**
Scout Hut Cranleigh Gardens Sanderstead, South Croydon, Surrey **Postcode:** CR2 9LH
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Trustee name Office (if any) Dates acted if not
For whole year
1 A Ogg Chair
2 P Watts Secretary
3 Mohammed Haque Treasurer
4 C Balzer Lead Volunteer
5
6
7
8
9
10
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice)
**----- Start of picture text -----**
Type of Advisor Name Address
n/a
**----- End of picture text -----**
(1)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Description of charity’s trusts
## **Type of governing document**
The Group’s District/Area’s/County/s (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
## **How the charity is constituted**
The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice).
You may choose to include additional information, where relevant, about: Policies and Procedures adopted for:
> a) the induction and training of trustees;
> b) trustee’ consideration of major risks and the systems and procedures to manage them.
The Group is managed by the Group Executive Committee, the member of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representatives and meets every 2 months.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
## **Risk and Internal Control (Specimen 1)**
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
(2)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer to activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section of the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction of loss of members. The Group provides activities for all young people aged 6 to 18. It there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
## **Risk and Internal Control (Specimen 2)**
The Group has in place systems of _internal controls_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
## **Section C**
## **Objectives and activities**
Summary of the objects of the charity set out in its governing document
The objectives of the Group are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to these objects
You may choose to include further statements, where relevant, about:
Policy of grantmaking:
Contribution made by volunteers:
## **Section D Achievements and performance**
Summary of the main achievements of the charity during the year
In planning all activities for the year, the Trustees kept in mind the Charity Commission guidance on public benefit. Our fundraising event, the Gruffy Fayre was held in 2024 as well as an extensive programme of activities and camps. All of which were subsidised by the fundraising efforts of the Group.
(3)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
Brief statement of the charity’s policy on reserves
## **Reserves Policy**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs, circa £4000.00,
The Group held reserves of approximately £15,000 against this at year end. This is above the level for operating expenses.
Quantify and explain and designations: See above
Details of any funds materially in deficit (circumstances plus steps to elimination) n/a
Further financial review details (optional information)
You may choose to include additional information, where relevant about:-
the charity’s principal sources of funds
## **Investment Policy (Specimen 1)**
The Group’s Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in long-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Terms Investment Service.
How expenditure has supported the key objectives of the charity
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that required a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Investment policy and objectives
## **Investment Policy (Specimen 2)**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
**Section G Declaration**
The trustees declare that they have approved the trustee’s report above.
|Signed onbehalfofthe charity’s trustees|Signed onbehalfofthe charity’s trustees||
|---|---|---|
|Signature(s)|||
|Full name(s)|Mohammed Haque|Andrew Ogg|
|Position(egSecretary,Chair)|Treasurer|Chairman|
Date: `[6/23/2025 ]`
(4)
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
## **REPORT & ACCOUNTS AND TRUSTEES STATEMENT FOR THE YEAR ENDED 31.12.24**
## **16TH PURLEY SCOUT GROUP**
**OFFICERS & TRUSTEES** Chair A Ogg Secretary P Watts Treasurer Mohammed Haque Lead Volunteer C Balzer **BANKERS** National Westminster Bank plc Camberwell Branch **GROUP REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION** 18910 **CHARITY REGISTRATION NUMBER** 267338
## **CONTACT NAME AND ADDRESS**
Mr Mohammed Haque, Treasurer 16th Purley Scout Group 6, Lime Meadow Avenue, Sanderstead, CR2 9AQ
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Docusign Envelope ID.. CDC707AO76A7lF-B27(kBAD7E76892AE
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31.12.24**
## **16TH PURLEY SCOUT GROUP**
|**RECEIPTS**
**This Year Prior Year**
**Unrestricted Funds**
Donations, Legacies and Similar Income
£
£
Membership subscriptions
6043
6004
Less: Membership subscriptions paid on (National/County/Area/District)
3402
3735
Net membership subscriptions retained
2641
2269
Donations
Legacies
Gift Aid
4600
3621
4313
Other Similar Income
10113
8204
Sub Total
20975
14786
Grants
Maintenance grant
0
0
Other grant
0
0
Sub Total
0
0
Fundraising (gross)
Detail 1 - Gruffy Fayre
4172
5884
Detail 2
0
0
Detail 3
0
0
Other fundraising activities
0
0
Sub Total
4172
5884
Investment Income
Bank Interest
118
106
Building Society Interest
0
0
The Scout Association Short Term Investment Service
0
0
Property Rent income
0
0
Other investment income
0
0
Sub Total
118
106
Total Gross Income
25265
20776
Asset and Investment sales, etc
0
0
**Total Receipts**
25265
20776|**This Year Prior Year**
**Unrestricted Funds**
£
£
6043
6004
3402
3735|**This Year Prior Year**
**Unrestricted Funds**
£
£
6043
6004
3402
3735|
|---|---|---|
||2641
2269
4600
3621
4313
10113
8204||
||||
||25265
20776||
||0
0||
||25265|20776|
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Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31.12.24**
## **16TH PURLEY SCOUT GROUP**
|**PAYMENTS**
Charitable Payments
Youth Programme and Activities
Adult Support and Training
Rent
Water and Sewerage
Electricity and Gas
Insurance
Repairs and Renewals
Materials and equipment
Printing and photocopying
Contribution to camp costs
Uniforms
AGM and Trustee expenses
Webhosting/OSM
Cleaning
Other costs detail 3
Sub Total
Fundraising Expenses
Detail 1 - Gruffy Fayre
Detail 2
Detail 3
Other Fundraising costs
Sub Total
Total Gross Expenditure
Asset and investment purchases etc
**Total Payments**
**SUMMARY**
Total Receipts
Less: Total Payments
Net Surplus (or Loss)
Add: Cash Funds Last Year Ended
Cash Funds This Year Ended|**This Year**
**Prior Year**
**Unrestricted Funds**
£
£
4191
2561
250
138
0
0
200
159
556
1083
1553
1918
15202
175
851
0
0
0
9438
8493
1206
773
0
0
91
42
363
453
0
0|
|---|---|
||33901
15794|
||3455
3356
0
0
0
0
0
0|
||3455
3356|
|||
||37356
19151|
||0
0|
||37356
19151|
||25265
37356
-12091
21127
9036|
||25265|
||37356|
||-12091|
||21127|
||9036|
Page 3
Docusign Envelope ID: CDC707A6-5076-471F-B270-BAD7E76892AE
## **STATEMENT OF ASSETS AND LIABILITY AT YEAR ENDED 31.12.24**
## **16TH PURLEY SCOUT GROUP**
|**16TH PURLEY SCOUT GROUP**||||
|---|---|---|---|
|||**This Year**|**Prior Year**|
|||Unrestricted Funds||
|**Cash Funds**||£|£|
|Bank Current Account||1008|12216|
|Bank Deposit Account||7975|8847|
|Building Society Account||||
|The Scout Association Short Term Investment Service||||
|Cash/Floats||52|63|
||Total Cash Funds|9,036|21,127|
|**Other Monetary Assets**||||
|Tax Claim||0|0|
|Debts due from the County/Area/District/Group||0|0|
|Insurance Claim||0|0|
||Sub Total|0|0|
|**Investment Assets**||||
|Investment Property - Detail||0|0|
|Quoted investments||0|0|
|Other investment - Detail||0|0|
||Sub Total|0|0|
|**Non Monetary Assets for Charity's Own Use**||||
|Badge Stock||0|0|
|Shop Stock||0|0|
|Other Stock||0|0|
|Land and Buildings||192,202|192,202|
|Motor Vehicles||0|0|
|Scouting Equipment, Furniture etc||44,485|44,485|
|Other||0|0|
||Sub Total|236,687|236,687|
|**Liabilities**||||
|Accounts not yet paid||0|0|
|Expenses incurred but not invoiced||0|0|
|Subscriptions not yet paid||0|0|
|Loan - Detail||0|0|
|Other liabilities||0|0|
||Sub Total|0|0|
Contingent and Future Obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 23 June 2025, the date of the Executive Committee meeting that approved the accounts and signed on behalf of 16th Purley Scout Group
|signed on behalf of 16th Purley Scout Group||
|---|---|
|Signature|Print Name|
||Andrew Ogg,Chair|
||Mohammed Haque, Treasurer|
|||
Page 4