Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Sectlon A Indendent Examln•Vs Report Report to the trusteesl members of ra vkt/4< On accounts for the year ended Charity no {if any) Set out on pages Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examinalion is needed. trhe charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [named body]l. Delete [ ] if not applicable. It is my responsibility to= examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under seclion 145(5){b) of the Charities Act, and to state whether particular matters have come to my attention Basis of independent My examination was carrred out in accordance with general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wth those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters set out in the statement below.
examiner's statement attention (other than that dis Ihat in. any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accA)rd with the accounting records", or the accounts did not comply wth the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter nsidered as part of an independent examination. I have come across no other matters in nnection with the examination to which attention should be drawn in report in order to enable a proper understanding of the account e reached. ' Plea Idete the words in the brack they do not apply. ose ts Date: Name: Relevant professional qualification{s) or body (if any): £oGI Address: ction B Oi$closur• Qnl / coirip,Icli ,1 I,'Ir t- (see CC32, Independent examination of charity accounts.. directions and guidance for examiners).
Give here brief details of any items that the examinerwlshes to dlsclose. IER December 2017
Receipts and payments accoun CC16a For tho period froffl To Section A Receipts and payments Unrestrjcted lunds trJth• £ toth• n••mt£ Restricted funds Endowment funds to th• n••rn¥i É Total lunds Last year th• n•irnst A1 R•c•l ALL HIRE RENT eANK INTEREST GYBC FUNDsING 19.975 16,5J4 36 10.000 19.975 14.704 11.704 Sub total( ross income 38.687 28.670 AR) A2 A•8•t aThd Invmtment •al•s, (••• labl•l. Sub total 26,570 38.687 38,687 A3Pa m•nts CLEANER REPRs INSURANCE ELECTRIC GAS PPIONE WATER SEWERAGE INDEPENDENT EXAMINER FEE CARETAKEP BOOKING CLERK LOAN REPAYMENT LICENCE FEES COMPUTER EXPENSES STATIONERY ADVERTISING OONATION HOPTON IN eL¢)OM SVNORIES 5,574 2.875 2.102 4,391 541 690 6.293 3,242 2,064 5.033 S.$74 U7$ 2.102 541 641 401 401 360 203 9.340 4,421 229 166 2S7 567 325 255 8.631 20) 228 293 100 220 256 100 220 256 230 382 Sub total J2.016 J2,016 32,237 A4 Assèt and Inv•stment purchasos. Is•• lablfrl EQLIIPMENT 5,463 5.463 Sub total 5,463 S.463 37,479 37.479 32.237 Net of receipts/(payments) AS Transfer5 between funds A6 Cash lunds last year end Cash funds this year end 1.208 1,208 5,667 33.844 35,052 33.844 35.052 39.511 33,844
Section B Statement of assets and liabilities at the end of the period Reslricted fund¥ Cator1 O•tsil¥ funds nMr•At funds B1 Cash luntts 92 JJ.7•J HsecLOTfERYI 367 Totsl cash funds 35,052 Unrnstrlct•d fund¥ R•8trbct¢d fund• to Th•Ar•JtÉ Endowm•nt lunds D•thl IE lOtJJhkth Iloptlonall cUrr•Thtm• Fund iowhkh D•fall* Co•i{•ptkn•ll tknn•l B4 Assets retsln•d fof I charity'¥ own u8• J6A21 .)22 1.uo S.4•J Th•n du• tk)n•l Oetsils DThal BS Liabilities Print Name Dale ol foval CCXX R2 ISSI
Hopton-on Sea Village Hall Management Trust Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE
Trustee’s Annual Report for the period 1[st] January to 31[st] December 2021
| CharityName: | Village Hall,Hopton-on-Sea |
|---|---|
| Known as: | Hopton Village Hall Management Trust |
| Charity Number: | 266474 |
| Principal Address: | Village Hall, Station Road, Hopton-on-Sea Great Yarmouth, Norfolk. NR31 9BE |
Names of the Charity Trustees who manage the charity
| Trustee Name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Mike Pearce | Chairman | ||
| Zandra Ward | Vice-Chairman | Hopton Youth Club | |
| Maureen McGovern | Trustee | ||
| Shirley Pearce | Trustee | ||
| Mary Wilson | Trustee | ||
| Chris Ward | Trustee | ||
| John Tonks | Trustee | Hopton Parish Council | |
| Jan Windsor-Luck | Trustee | Hopton Parish Council | |
| Trustee | |||
| Hopton-on-Sea Parish Council | Custodian Trustee |
Description of the Charity’s Trusts
| Type of governing document | Deed of gift dated 2 July 1953 and scheme of 17 May 1978, Order of the Commission dated 9 November 2006. As Amended by Resolutions dated 1 June 2017, 5 May 2016, 5 August 2015, 9 October 2013 and 17 December 2012. . |
|---|---|
| How the charity is constructed | Trust with 8 Trustees, Volunteers and 2 employees. |
| Trustee selection method | Trustees are appointed or re-appointed annually |
| Summary of the objects of the charity set out in its governing document |
Management of the Village Hall |
| Summary of the main activities in relation to these objectives |
Letting of the Village Hall (2 halls) to regular user groups, individuals for private functions and businesses for education/training purposes. |
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| Summary of the main achievements of the charity during the year. |
1. All objectives, targets and outcomes as defined in the Business plan are being met due to the popularity of the complex. 2. The Charity’s website has proved beneficial for on-line bookings and enquiries. 3. A full monthly schedule of events is published on notice boards in the village, in Village News monthly magazine, local press and the Charity’s own website. A diverse programme of events is available to cater for all ages and abilities and the repertoire continues to expand. 5. Due to economic climate, the Trustees did not increase the hire fees for 2021. Premium rate for Saturday night has remained at £20 per hour, however the deposit was raised to £150.00 due to damages caused previously. 6. Alcohol is allowed to be brought onto the premises by the hirer at a corkage fee of £25.00. |
|---|---|
| Brief statement of the Charity’s policy on reserves |
Reserves are being held in a high interest bank account and there is a separate account for maintenance of the Village Hall complex and replacement of worn out or damaged equipment. |
| Details of any funds materially in deficit | |
| Further financial review of details | Our main source of income is derived from hire charges in letting the halls to regular users, private individuals and companies. Fundraising events are also carried out. |
| Future plans | 1. A full business plan was written in 2010 and updated in 2019, a wide range of objectives set |
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| for a period of 10 years, it is currently being revised, these objectives and outcomes are reviewed regularly by the Big Lottery Fund and Trustees to ensure the facilities are being marketed and used to their full capacity by the local and wider communities. 2. To further expand the type of facilities being offered to customers/hirers. 3. Updated website to enable the Trustees to edit. |
|
|---|---|
| Assets held by the Custodian Trustees. | Land and building known as the Village Hall, Station Road, Hopton-on-Sea NR31 9BE |
The Trustees declare that they have approved the trustee’s report above.
Signed on behalf of the Charity’s Trustees
Signature _______-
Name Mike Pearce Chairman VHMT
Dated 13[th] April 2022
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