Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Sectlon A Inde￿ndent Examln•Vs Report Report to the trusteesl members of ra vkt/4< On accounts for the year ended Charity no {if any) Set out on pages Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examinalion is needed. trhe charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [named body]l. Delete [ ] if not applicable. It is my responsibility to= examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under seclion 145(5){b) of the Charities Act, and to state whether particular matters have come to my attention Basis of independent My examination was carrred out in accordance with general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wth those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters set out in the statement below. examiner's statement attention (other than that dis Ihat in. any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accA)rd with the accounting records", or the accounts did not comply wth the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter nsidered as part of an independent examination. I have come across no other matters in nnection with the examination to which attention should be drawn in report in order to enable a proper understanding of the account e reached. ' Plea Ide￿te the words in the brack they do not apply. ose ts Date: Name: Relevant professional qualification{s) or body (if any): £oGI Address: ction B Oi$closur• Qnl / coirip,Icli ,1 I,'Ir t- (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwlshes to dlsclose. IER December 2017 Receipts and payments accoun CC16a For tho period froffl To Section A Receipts and payments Unrestrjcted lunds trJth• £ toth• n••mt£ Restricted funds Endowment funds to th• n••rn¥i É Total lunds Last year th• n•irnst A1 R•c•l ALL HIRE RENT eANK INTEREST GYBC FUND￿sING 19.975 16,5J4 36 10.000 19.975 14.704 11.704 Sub total( ross income 38.687 28.670 AR) A2 A•8•t aThd Invmtment •al•s, (••• labl•l. Sub total 26,570 38.687 38,687 A3Pa m•nts CLEANER REP￿Rs INSURANCE ELECTRIC GAS PPIONE WATER SEWERAGE INDEPENDENT EXAMINER FEE CARETAKEP BOOKING CLERK LOAN REPAYMENT LICENCE FEES COMPUTER EXPENSES STATIONERY ADVERTISING OONATION HOPTON IN eL¢)OM SVNORIES 5,574 2.875 2.102 4,391 541 690 6.293 3,242 2,064 5.033 S.$74 U7$ 2.102 541 641 401 401 360 203 9.340 4,421 229 166 2S7 567 325 255 8.631 20) 228 293 100 220 256 100 220 256 230 382 Sub total J2.016 J2,016 32,237 A4 Assèt and Inv•stment purchasos. Is•• lablfrl EQLIIPMENT 5,463 5.463 Sub total 5,463 S.463 37,479 37.479 32.237 Net of receipts/(payments) AS Transfer5 between funds A6 Cash lunds last year end Cash funds this year end 1.208 1,208 5,667 33.844 35,052 33.844 35.052 39.511 33,844 Section B Statement of assets and liabilities at the end of the period Reslricted fund¥ Cat￿or1 O•tsil¥ funds nMr•At funds B1 Cash luntts 92 JJ.7•J HsecLOTfERYI 367 Totsl cash funds 35,052 Unrnstrlct•d fund¥ R•8trbct¢d fund• to Th•Ar•JtÉ Endowm•nt lunds D•thl IE lOtJJhkth Iloptlonall cUrr•Thtm￿• Fund iowhkh D•fall* Co•i{•ptkn•ll tknn•l B4 Assets retsln•d fof I charity'¥ own u8• J6A21 .)22 1.uo S.4•J Th•n du• tk)n•l Oetsils DThal BS Liabilities Print Name Dale ol foval CCXX R2 ISSI ## **Hopton-on Sea Village Hall Management Trust** Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2021 |CharityName:|Village Hall,Hopton-on-Sea| |---|---| |Known as:|Hopton Village Hall Management Trust| |Charity Number:|266474| |Principal Address:|Village Hall, Station Road, Hopton-on-Sea
Great Yarmouth, Norfolk. NR31 9BE| Names of the Charity Trustees who manage the charity |Trustee Name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee
(if any)| |---|---|---|---| |Mike Pearce|Chairman||| |Zandra Ward|Vice-Chairman||Hopton Youth Club| |Maureen McGovern|Trustee||| |Shirley Pearce|Trustee||| |Mary Wilson|Trustee||| |Chris Ward|Trustee||| |John Tonks|Trustee||Hopton Parish Council| |Jan Windsor-Luck|Trustee||Hopton Parish Council| ||Trustee||| ||||| |Hopton-on-Sea Parish Council||Custodian Trustee|| Description of the Charity’s Trusts |Type of governing document|Deed of gift dated 2 July 1953 and
scheme of 17 May 1978, Order of the
Commission dated 9 November 2006.
As Amended by Resolutions dated 1
June 2017, 5 May 2016, 5 August 2015,
9 October 2013 and 17 December 2012.
.| |---|---| |How the charity is constructed|Trust with 8 Trustees, Volunteers and 2
employees.| |Trustee selection method|Trustees are appointed or re-appointed
annually| |Summary of the objects of the charity
set out in its governing document|Management of the Village Hall| |Summary of the main activities in
relation to these objectives|Letting of the Village Hall (2 halls) to
regular user groups, individuals for
private functions and businesses for
education/training purposes.| 1 |Summary of the main achievements of
the charity during the year.|1. All objectives, targets and outcomes
as defined in the Business plan are
being met due to the popularity of the
complex.
2. The Charity’s website has proved
beneficial for on-line bookings and
enquiries.
3. A full monthly schedule of events is
published on notice boards in the
village, in Village News monthly
magazine, local press and the Charity’s
own website. A diverse programme of
events is available to cater for all ages
and abilities and the repertoire continues
to expand.
5. Due to economic climate, the
Trustees did not increase the hire fees
for 2021. Premium rate for Saturday
night has remained at £20 per hour,
however the deposit was raised to
£150.00 due to damages caused
previously.
6. Alcohol is allowed to be brought onto
the premises by the hirer at a corkage
fee of £25.00.| |---|---| |Brief statement of the Charity’s policy on
reserves|Reserves are being held in a high
interest bank account and there is a
separate account for maintenance of the
Village Hall complex and replacement of
worn out or damaged equipment.| |Details of any funds materially in deficit|| |Further financial review of details|Our main source of income is derived
from hire charges in letting the halls to
regular users, private individuals and
companies. Fundraising events are also
carried out.| |Future plans|1. A full business plan was written in
2010 and updated in 2019, a wide range
of objectives set| 2 ||for a period of 10 years, it is currently
being revised, these objectives and
outcomes are reviewed regularly by the
Big Lottery Fund and Trustees to ensure
the facilities are being marketed and
used to their full capacity by the local
and wider communities.
2. To further expand the type of facilities
being offered to customers/hirers.
3. Updated website to enable the
Trustees to edit.| |---|---| |Assets held by the Custodian Trustees.|Land and building known as the Village
Hall, Station Road, Hopton-on-Sea
NR31 9BE| The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the Charity’s Trustees Signature _______________________________- Name Mike Pearce Chairman VHMT Dated 13[th] April 2022 3