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2021-03-31-accounts

WINGRAVE COMMUNITY ASSOCIATION

ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021

The Charity

  1. The name of the charity is Wingrave Community Association, registered number 265412, based at the Community Centre, Church Street, Wingrave, Aylesbury, HP22 4PE. The charity is an unincorporated association, established in 1973. The current constitution was adopted on 21 May 2001.

  2. The objectives of the Association are to work, in partnership with other organisations, to improve the quality of life of the residents of the civil parish of Wingrave-withRowsham in Buckinghamshire, in particular to provide educational and recreational facilities, and to manage a community centre in support of these objectives. The Association works through a mix of direct provision of services and events and of providing support and facilitation to specialist groups and organisations.

  3. Membership of the Association is open to all individuals living within WingravewithRowsham and to all voluntary or non-profit making organisations and statutory authorities operating wholly or partly within the parish. The Association’s policies prohibit discrimination on the grounds of gender, marital status, age1, race, nationality, religion, political affiliation, social class, sexual orientation or disability.

Governance and management of the Association

  1. The Council of the Association exercises the function of the trustee body. The principal functions of the Council are to determine Association policies, to approve an annual budget, to authorise major items of expenditure, and to appoint and mandate the Executive Committee (see below).

  2. Council members are either elected by the Annual General Meeting in a personal capacity or are nominated by organisations eligible for Association membership. Members can be co-opted during the year between annual meetings. The Annual General Meeting also elects the three honorary officers: Chairman, Secretary and Treasurer.

  3. Day to day management of the Association is the responsibility of an Executive Committee, drawn from the honorary officers and members of the Council. There is a power to co-opt members from other sources. The Executive Committee is supported by sub-committees dealing with specific aspects of the Association’s work.

Finances

  1. The Association secures income from a variety of sources, including membership fees, charges for hiring the community centre, surpluses from activities run by the Association, and grants. Details are given in the accompanying accounts.

Other assets

  1. The community centre is held on a 60-year peppercorn rent lease from Buckinghamshire County Council, with operations commencing in 1973. Three

members of the Council are appointed as “property trustees” to hold the lease on behalf of the Association.

  1. The Association owns a range of equipment, held within the community centre, necessary for carrying out a range of activities. The equipment includes tables, chairs, crockery, cutlery, kitchen facilities, a heating boiler, lighting, floor coverings and tools for minor maintenance and repairs.

Summary review of activities

  1. Noting that for much of the year COVID restrictions were in place and the community centre was therefore unable to open, the key public activities during the year have been:

(a) completion of the Vision 2020 refurbishment works, which have significantly improved the bar, main hall and kitchen in the community centre making it more useable for a wider range of events. This was marked by holding an Open Day on 19[th] September 2020;

(b) operating a community grants scheme, with an annual budget of £500, for making small grants to village organisations or groups of people to help with non-profit making activities which benefit the community;

(c) making the community centre available as a facility for groups in organisations;

(d) running a series of summer barbecues, starting early on Friday evenings, which have been attracting people – particularly those with young families - who had not previously used the community centre;

(e) producing and distributing every month a village magazine, The Communiqué, which is delivered free to every household in the parish.

Signed on behalf of Wingrave Community Association

Jacqueline Hutton (Secretary) 22[nd] January 2022

WINGRAVE COMMUNITY ASSOCIATION 2020-21

Registered Charity Number 265412

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31st MARCH 2021

WINGRAVE COMMUNITY ASSOCIATION 2020-21

BALANCE SHEET

at 31 March 2021

Notes
FIXED ASSETS
11
Leasehold premises
Furniture and fittings
Total fixed assets
CURRENT ASSETS
Stock
7
Trade Debtors
10
Prepayments
10
HSBC Bank account
Cash in hand
8
Virgin Money account
COIF deposit account
Total current assets
Less:CURRENT LIABILITIES
Creditors and accruals
9
Future Liabilities - Bounce Back
REPRESENTED BY:
ACCUMULATED FUND
As at 1 April 2020
Surplus/(deficit) for the year
At 31 March 2021
RESERVE FUNDS
Major Repairs
18
_____
_____
Date __________		 2021
2020
£
£
£
£
3,603
3,893
12,614
13,446
16,217
17,339
2,233
2,676
22
146
379
7,918
13,269
4,263
250
250
14,351
9,932
12,011
4,776
42,515
29,964
4,009
1,338
4,009
1,338
14,339
14,339
40384
45,965
30,418
33,149
(34)
(2,730)
30,384
30,418
10,000
15,547
40,384
45,965
Hon. Chairman
Hon. Treasurer		 2021
2020
£
£
£
£
3,603
3,893
12,614
13,446
16,217
17,339
2,233
2,676
22
146
379
7,918
13,269
4,263
250
250
14,351
9,932
12,011
4,776
42,515
29,964
4,009
1,338
4,009
1,338
14,339
14,339
40384
45,965
30,418
33,149
(34)
(2,730)
30,384
30,418
10,000
15,547
40,384
45,965
Hon. Chairman
Hon. Treasurer
45,965
33,149
(2,730)
30,418
15,547
45,965

The notes of pages 4 to 9 form part of these Financial Statements

WINGRAVE COMMUNITY ASSOCIATION 2020-21

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Notes
INCOME
Membership subscriptions
Donations
Gift Aid refund
Parish Council
Interest received
200+ Club (net)
12
Community Centre hire fees ( net - refunds)
Social events (net)
13
Trading - bar (net)
14
PV panels
EXPENDITURE
Community Centre rent and rates
Community Centre cleaning
Community Centre energy and water
Telephone & broadband
Community Centre repairs and maintenance
Administration including insurance, PRS, Postie
Vision 2020
20
Credit card facility
Communiqué (net)
16
Wingrave and Rowsham Directory
Donations
Community grants
3
Depreciation
11
(EXCESS OF EXPENDITURE OVER INCOME)
Transfer to Major Repairs Reserve Fund
18
SURPLUS/(DEFICIT) FOR THE YEAR		 2021
2020
£
£
£
£
1,045
1673
163,100
0
72
232
5,128
5,000
57
128
290
1,790
11,493
455
8,433
0
2,102
605
966
172,252
30,317
211
125
3,599
12,340
2,278
4,233
603
1,042
12753
6,516
1,855
3,197
146,824
0
715
852
617
1,042
315
282
0
543
0
500
2516
2,372
172,286
33,047
(2,730)
0
0
(34)
(2,730)

WINGRAVE COMMUNITY ASSOCIATION 2020-21

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021

1. Accounting policy

The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's financial statements:

Basis of accounting

The financial statements have been prepared in accordance with Financial Reporting Standard for Smaller Entities and follow recommendations in Statement of Recommended Practice - Accounting by Charities.

Covenants and donations

These comprise amounts receivable during the year.

Income tax recovered (Gift Aid Refund)

These comprise tax recoverable on covenants and donations.

Value added tax

The charity is not registered for value added tax. The figures in these accounts are therefore inclusive of value added tax where applicable.

2021 2020
2. Trustees £ £
Remuneration and other benefits paid to trustees None None
Transactions undertaken in which a trustee has a
material interest None None
3. Community Grants (Grants to Institutions)
Grants made this year are: 0 500
4. Endowments and Restricted Funds
None

5. Investment Assets

None

WINGRAVE COMMUNITY ASSOCIATION 2020-21

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021

6. Paid employees
None
7. Stock
This represents stock for use at social and other events
8. Cash
No petty cash is held. Cash floats for social events.
9. Creditors and Accruals
Contract Natural Gas
Dayla
Vision 2020
Herts CC
Rush & Warwick
Bucks CC
Worldpay
10. Debtors and Prepayments
Microtricity: PV panels
Bar/Credit card payments
Community Centre Hire - ZSMKA
Communique Adverts
PPL/PRS Licence 4/1/21 to 3/1/22 (prepayments)
FCC CTP payment - repay re Kirby Fund		 2021
2020
£
£
2,233
2,676
£
£
250
250
£
£
0
333
0
161
3459
0
0
28
455
719
31
31
63
67
4009
1,339
2021
2020
£
£
0
92
0
47
0
51
22
0
379
349
0
7,525
401
8,064

WINGRAVE COMMUNITY ASSOCIATION 2020-21

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021

11. Tangible fixed assets and depreciation Depreciation is charged in the accounts to write off the value of fixed assets over their effective lifetime.

Furniture and fittings £ £
Reducing balance at 15% per year
Cost at 1 April 2020 41,879
Additions:
Foldbank Amp DA500 544
Subwoofer 188
Speakers JBL AC95 x 2 391
Speaker Amp -CrownX64002 270
1,393
Total cost at 31 March 2021 43,272
Less depreciation at 31 March 2020 (28,433)
14,839
Depreciation for 2020-21 (2,226)
Net book value at 31 March 2021 12,613
Leasehold premises
Flat rate at 2.2% per year
Cost (excluding £4,500 grant received in 1973-4) 17,658
Less depreciation at 31 March 2020 (13,765)
3,893
Depreciation for 2020-21 (290)
Net book value at 31 March 2021 3,603

12. Bounce Back Loan

12. Bounce Back Loan
This loan is Goverment backed and repayable anytime
over 5 Year Period
13. Social events
Barbecues net income
Bingo net income
Other social events and events bars net income		 £14339
£
0
0
455
455

WINGRAVE COMMUNITY ASSOCIATION 2020-21

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021

14. Trading - bar
This figure is the net income from bar sales for private
events, all other bar net income has been allocated to
the associated social event.
15. Gross income and expenditure
Income
Expenditure
16. Communiqué
Production costs
Less advertising revenue
(Cost)/surplus
17. Major Repairs reserve fund
Brought forward from 2019-20
No contribution for year due to Covid19
Ceiling and roof replaced
Balance at 31 March 2021
18. General cash reserve
The general cash reserve is the net amount of current assets
excluding stock, less current liabilities and the amounts
allocated to reserve funds.
Current assets
less stock
less current liabilities
Less Future Libilites
less Major Repairs fund
Balance at 31 March 2021
Several items of income and expenditure are reported net in the Income and Expenditure account. The
total gross income and gross expenditure for the Association is:
This fund was established in 2006 to accumulate sufficient funds to pay for major repairs or works which
cannot be funded from annual income, for example replacing the heating system, refelting the flat roofs,
refurbishin the kitchen etc		 2021
2020
0 210
2021
2020
177,116
57,357
175,629
65,847
£
£
(4,709)
(5,074)
4,092 4032
(617)
(1,042)
£
£
15,547
15,547
0
5,547
10,000
15,547
£
£
39,880
28,847
(2,233)
(2,676)
(4,009)
(1,338)
(14,339)
0
(10,000)
(15,547)
9,299
9,286

WINGRAVE COMMUNITY ASSOCIATION 2020-21

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021

NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021
19.. Wingrave Players
WCA holds the funds belonging to Wingrave Players in a
separate account with COIF. This money does not form part
of WCA assets and does not form part of these accounts.
The movements of funds in this account are:
Brought forward from 2020-21
STAGE CURTAINS
Interest
Carried forward to 2021-22		 2021
2020
£
£
4,412
4,386
-2,000
0
5
26
2,417
4,412

WINGRAVE COMMUNITY ASSOCIATION 2020-21

HSBC current account
Less unpresented payments
RUSH AND WARWICK
WORLDPAY
BUCKS CC
Add uncredited deposits:
Communique Advert
Balance per cash book: 31st March 2020
Total receipts
Total payments
Balance per cash book: 31st March 2021
Virgin Money Charity Deposit account
Balance per cash book:
Total receipts
Interest
Total payments
COIF Charities Deposit Fund account
Balance per cash book:
Total receipts
Interest
Total payments
COIF Deposit account (Wingrave Players)
Interest
Payment
BANK ACCOUNTS RECONCILIATION AT 31 MARCH 2020		 £
£
13,269
455
63
31
549
22
22
12,742
4,264
196,771
188,293
12,742
9,933
4,419
14,352
4,777
11,234
4,000
12,011
4,412
5
2,000
2,417		 £
£
13,269
455
63
31
549
22
22
12,742
4,264
196,771
188,293
12,742
9,933
4,419
14,352
4,777
11,234
4,000
12,011
4,412
5
2,000
2,417
12,742
4,264
196,771
188,293
12,742
9,933
4,419
14,352
4,777
11,234
4,000
12,011
4,412
5
2,000
2,417

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

WINGRAVE COMMUNITY ASSOCIATION 2020-21

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of WINGRAVE COMMUNITY ASSOCIATION On accounts for the year ended 31ST MARCH 2021 Charity no (rf any) 265412 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-) for the year ended As the chariws trustees, you are responsible for the preparation of Ihe accounts in accordan￿ with the requirements of the Charities Act 2011 Aoy). Responslbllties and basis of report I report in respect of my examination of Ihe Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib} of the Act. Independent tThe charity's gross In(j￿￿e exceeded £250.0(KJ and l am qualirth to examlnerfs statement undertake the examination by ￿Ing a qualified member of linsert name of applicable listed bodyl]. Delete [ ] rfnot 8pFlicable. I have completed my examination. I confirm that no material matters have come to my attention in (x)nnection with the examination (other than that disdosed below ") gives me cause to believe that in. any malerial respecL the accountirwJ records were not kept in accordance with section 130 of the Charities Ad., or the accounts did not accord with the accounting records: or Ihe accounts did not compty wÉth the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examinab.on to which attention should ke dravm in this report in order to enable a proper understanding of the acu>unts to be reached. . Please delete the words In the brnckets if they do not apply. Date: 5110121 Signed: Name: PHER ZE BULSARA Relevant professlonal qualification(s) or body (if any)- ACA (REfD) Oct 2018 IER

Addross: 2 GREEN CLOSE STANBRIDGE LU7 9JL Section B Oisclosure Only complete rf the examiner needs lo highli9ht material matters of con￿rn (see CC32, Independent examinab.on of charity accounts: directions and guidan￿ for examiners)- Glve here brief detalls of any items that the examiner wlsh8s to disclose. None Oct 2018 IER